ACADEMIC RECORDS - Registrar
Job Classification
Salaried Administrative
Position summary
The Registrar is responsible for the operation of the Records Office, including safe-keeping of records, accurate maintaining of records, transcripting of transfer and institutional credit and approving students for graduation. The Registrar works cooperatively with Information Technology Services, the Undergraduate and Graduate Admissions Office, the School of Distance Education and the Provost's Office. The Office is responsible for updating and publication of the institution bulletin and academic schedule, and for ensuring the institution works within best practice expectations in all areas of Records Office services.
Qualifications summary
Masters degree
Knowledge of and experience working in academic records in higher education
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
- Development and supervision of preparation and procurement of all paper forms and materials as well as electronic means required to carry out the functions of the Office of Academic Records.
- Development and implementation of registration procedures for all students of the University.
- Preservation and maintenance of the academic records of students and former students.
- Preparation and delivery of transcripts, diplomas and other documents.
- Verification of students’ enrollment and degree completion as well as other forms of certification/verification to various entities.
- Verification that prospective graduates complete all established requirements before conferral of their degrees.
- Custody of the University seal (Working Policy 1:420:8).
- Maintenance of the master file of academic offerings for all schools of the University.
- Collaboration with the academic deans in the preparation of the class schedule, revisions to the bulletin and academic programs, and on other issues related to this office.
- Participation in institutional studies in cooperation with the Office of Institutional Effectiveness (Institutional Research and Assessment) and other relevant members of the faculty/staff.
- Generating and ensuring adherence to relevant academic policies in cooperation with relevant academic councils.
- Ensuring the timely publication of information (electronic and hard copy) related to the work of the Office of Academic Records (graduation information, bulletins, class schedules, etc.)
- Representing the University in relevant professional organizations and advising the institution on policies, regulations and best practice related to the Office of the Registrar.
- Providing leadership in the development of articulations and transfer agreements impacting transfer students and partner institutions (nationally and internationally).
- Strategically defining priorities, structures and processes that will ensure data integrity in student record management systems.
- Collaboratively working with colleagues in enrollment (undergraduate and graduate), information technology systems and others to ensure seamless processing of cross-department processes.
- Ensuring team-members are appropriately trained and assigned to achieve a responsive environment for all students, national and international.
Other functions and responsibilities as needed or assigned by the Provost.
Supervisory responsibilities
The University Registrar manages a team of 13 employees (12.5 FTE), including two associate registrars.
Qualifications
Masters degree
Knowledge of and experience working in academic records in higher education
A broad understanding of international education
Strong technology skills, preferably with experience working with Banner
Experience in project management, and/or proven evidence of strong organizational skills
Leadership experience
Committed to Seventh-day Adventist education and its mission
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
Needs to have broad-based technological understanding, preferably with a working knowledge of Banner. These skills must include the ability to use spreadsheets and be strong in word processing.
Interpersonal interactions
The individual must have the following interpersonal skills:
Creativity
A problem solver (conflict resolution, technical, structural)
A strong team-player
A good communicator
Approachable and responsive
Values diversity
Acts consistently with integrity
Physical demands
Must be able to deal with normal office activities
Work environment
Regular office environment