ED AND COUNSELING PSYCH - Admin Asst Grad Psych/Couns
Job Classification
Hourly Full-time (35-40)
Position summary
Manage the functions of the Graduate Psychology & Counseling office and provide both academic and policy advice to both faculty and the students enrolled in the program.
Qualifications summary
- Bachelor’s degree required
- Administrative experience required.
- Advanced skills in verbal and written English
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
- Manage all departmental administrative functions for departmental chair, faculty, and students.
- Greet students and visitors, and provide assistance while maintaining pleasant and welcoming office atmosphere.
- Provide administrative support to faculty by means of calendar management, handling paperwork, answering phones, organizing meetings, and taking minutes.
- Maintain FERPA standards of student confidentiality while helping both faculty and students process required forms and run reports as needed.
- Monitor departmental budget to ensure it stays accurate and on-budget each month. Responsible for ordering all office supplies, equipment, and assessment related items. Help chair prepare for annual budget meetings.
- Organize all departmental functions such as; seminars, workshops, luncheons, and parties. Plan all educational tours and off-campus events.
- Track all prospective student progress, maintain correspondence via email, phone, and in person, and answer any questions relating to programs and the application process. Help coordinators with recruiting and interview days for new students.
- Manage the comprehensive exam process for all students in department by gathering questions, creating exams, and ensuring grading is completed.
- Track all faculty votes for bulletin changes and update in online system. Develop course schedules each semester and keep student courseplans up-to-date and accurate to help with advising questions, eliminate class time conflicts.
Supervisory responsibilities
N/A
Qualifications
- A mastery of word processing, graphics knowledge preferred. Ability to gain knowledge in other computer program is crucial as well.
- Advanced English written skills are essential, as written communication must be done with tact, accuracy and clear/concise expression of ideas. Competent at writing reports, business correspondence, and procedure manuals.
- Ability to effectively and comfortably communicate with others in busy office environment where multiple tasks and many interruptions are the norm and may interfere with deadlines.
- Ability to apply common sense to carrying out instructions furnished in written, oral or diagram form.
- Have clear judgment to make quick, accurate decisions, even in the absence of supervision. Must be able to seek out answers even when requests are unclear or vague.
- Capable of working in team oriented environment and providing backup support to dean’s office, and graduate services coordinator.
- Skills test required for typing speed and word processing proficiency.
- Bachelor’s Degree required, and at least one year prior office experience preferred.
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
LANGUAGE SKILLS
Able to read, write, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Able to write reports, business correspondence, and procedure manuals. Able to effectively present information and respond to questions from faculty and staff of the School of Education, clients, students, customers, and the general public.
MATHEMATICAL SKILLS
Able to calculate figures and amounts such as discounts, interest, proportions, and percentages. Able to apply concepts of business, arithmetic, basic arithmetic and algebra.
Interpersonal interactions
Frequent interactions with faculty, students, and the general public.
Physical demands
A successful individual will be able to meet the physical demands described here to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the employee to:
-sit for periods of a few hours at a time
-use hands with freedom
-reach out with hands and arms
-stand and walk
-crouch and crawl
-lift and move 50 lbs.
-use a computer and telephone
Work environment
The environment characteristics described here represent what an employee will encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment fluctuates from moderate to high.