DEAN - GRADUATE STUDIES - Assistant to the Dean: Project Manager
Job Classification
Position summary
Employee will provide highly advanced (senior-level) professional assistance work for the associate provost and dean of the School of Graduate Studies & Research. Provides project management and coordinating/overseeing of high level administrative operations in the office of the associate provost. Works under minimal supervision with autonomy for the use of initiative and independent judgment.
Qualifications summary
Education and Experience
- BA/BS degree required or university program certificate
- Two to four years related experience and/or training and/or equivalent combination of education and experience.
- Credentials in Project Management preferred
- Continuation Education and Licensure in the field preferred
- Experience in Project Management in Non-profit Organizations
- Master’s degree preferred
- Experience in project management in non-profit organizations and strategic planning preferred
- Must be skilled multi-tasking and maintaining attention to detail
- Familiarity with financial analysis and reporting
- Must be able to work independently but also know when to ask for more clarification and guidance.
- Must work well with diverse groups of students, faculty and colleagues
- Must have excellent communication skills
- Ability to speak a language other than English is always helpful in our office
- Computer and information literacy are essential
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
- Serve as project manager of initiatives, including but not limited to:
- Updating Faculty Working Policy
- Executing Faculty Institute
- Creating and maintaining the Faculty Development Calendar
- Executing Faculty Development Programs
- Planning and executing the Graduate Students’ Orientation
- Planning and executing programs to nurture the growth and development of graduate students, such as, consecration services, summits, retreats, etc.
- Facilitate and/or coordinate project related meetings (for example Faculty Institute, committees, etc.) including logistics planning, agenda setting, and note taking.
- Actively keep the dean team up to date on project status and maintain strong communication among all stakeholders in the projects.
- Execute and carry through on special assignments in a timely manner.
- Represent the Dean as requested at meetings related to special projects and other collaborative initiatives.
- Assess ongoing projects and initiatives the determine relevance and engage in improvement.
- Perform needs assessment to identify new projects and initiatives.
- Engage in the strategic planning/thinking processes of the school to ensure that its goals are realized.
- Evaluate and prioritize matters referred to the office and act or recommend action to the Dean.
- Maintain a broad knowledge of university policies, university programs, special projects, and consult regularly with the dean on all matters.
- Participate and share ideas in meetings scheduled with the dean.
- Research, write and edit activity reports, correspondence, memoranda, and policy guidelines for review by the Dean.
- Serve on committees as requested by the Dean.
- Provide confidential administrative support to the Associate Provost and Dean of the School of Graduate Studies & Research.
- Manage the budget for the School of Graduate Studies & Research.
- Serve as the senior member of the dean’s office staff.
- Assist in the preparation of the school’s budget in consultation with graduate enrollment and the dean’s office.
- Perform other duties as assigned.
Supervisory responsibilities
Supervise graduate assistants
Qualifications
- BA/BS degree required or university program certificate
- Two to four years related experience and/or training and/or equivalent combination of education and experience.
- Credentials in Project Management preferred
- Continuation Education and Licensure in the field preferred
- Experience in Project Management in Non-profit Organizations
- Master’s degree preferred
- Experience in project management in non-profit organizations and strategic planning preferred
- Must be skilled multi-tasking and maintaining attention to detail
- Familiarity with financial analysis and reporting
- Must be able to work independently but also know when to ask for more clarification and guidance.
- Must work well with diverse groups of students, faculty and colleagues
- Must have excellent communication skills
- Ability to speak a language other than English is always helpful in our office
- Computer and information literacy are essential
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
see above
Interpersonal interactions
Must feel and act comfortably with all the people who interact with this office: students, faculty, and staff. Must have a warm and friendly personality. Must be willing to help "clients" according to their needs. Must be willing to train and supervise students, and also interact on a professional level with faculty and staff. Must be a team player and fit comfortably with the office atmosphere and philosophy of advocacy.
Physical demands
none
Work environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ,