THEOLOGY-CHRISTIAN PHILOSOPHY - Admin Asst Theo Christian Phil

Job Classification

  Hourly Full-time (35-40)

Position summary

Serve as assistant to the department chair and provide administrative support to professors in the Theology & Christian Philosophy Department. Liaise between faculty and students regarding department classes. Process administrative and financial paperwork including budgets, class scheduling, bulletin changes, teaching contracts, and graduate assistantships; manage professors’ appointment calendars and travel; and schedule various departmental meetings. Assist with editing and/or preparation of manuscripts for publication. Coordinate various events/receptions. Various other duties as required.

Qualifications summary

Bachelor degree and administrative assistant experience preferred.
Computer literate in knowledge of Word, PowerPoint, Excel, and WordPerfect, and aggressive in learning new programs.
Concern about the spiritual well-being of students, staff, and faculty.
Excellent English language skills in speaking and writing.
Must be able to multi-task with frequent interruptions and work without direct supervision.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Office procedures such as information management, filing systems, requisition of supplies and equipment, and other clerical duties.


• Maintain records and files for classes taught within the department as well as distance education classes.


• Order textbooks and process course materials/documents for duplication.


• Manage faculty calendars and schedule appointments and meetings.


• Keep regular office hours and be in charge of office environment.


• Process administrative and financial paperwork including budgets, class scheduling, bulletin changes, teaching contracts, and graduate assistantships.


• Assist with editing and/or preparation of manuscripts for publication.


• Manage/proctor distance education student exams.


• Organize various events/receptions.


• Various other duties as required.

Supervisory responsibilities

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  Keep record of graduate assistant hours.
  


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  Proctor distance education examinations.
  


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  Plan receptions/events.
  

Qualifications

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  Bachelor degree preferred with emphasis in secretarial, communication, or educational skills; or equivalent in experience.
  


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  Computer literate in knowledge of Word, PowerPoint, Excel, and WordPerfect, and aggressive in learning new programs.
  


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  Excellent English language skills in speaking and writing. Verbal skills in other languages useful but are not required.
  


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  Concern about the spiritual well-being of students, staff, and faculty.
  


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  Positive spiritual attitude and commitment to the mission of the seminary and the church.
  


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  Experience in academic environment preferred.
  


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  Detail-oriented and well-organized; able to multi-task.
  


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  Good interpersonal, intercultural, and communication skills.
  


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  Student oriented.
  


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  Ability to edit professor projects/articles.
  

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

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  Good computer skills (Microsoft Word, Excel, and PowerPoint).
  


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  Detail oriented; well organized.
  


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  Ability to learn university systems (including Acalog and other online systems).
  

Interpersonal interactions

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  Good interpersonal and communication skills with wide range of student diversity.
  


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  Good intercultural skills.
  


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  Deeply student oriented.
  

Physical demands

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  Keyboard entry on computer.
  


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  File materials.
  


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  Lifting up to 20 pounds; prolonged periods of time standing and walking for various events.
  


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  Daily usage of multiple stairs.
  

Work environment

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  Office area with multiple distractions.
  


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  Moderate walking around campus.
  


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  Air conditioned, well lighted.
  


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  Daily contact with diversity and multiple students.