MIDA (MSA) MASTER INTL DEV ADMIN - Office Assistant IDP
Job Classification
Hourly Under Half (<20)
Position summary
The Office Assistant position in the International Devlopment Program is to provide assistance and support to the Office Manager to faciliate our off-campus intensive sessions, record keeping, online courses, etc.
Qualifications summary
Candidates for this position should be detail oriented, have excellent written language skills, and work well with multiple cultures from around the world.
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
IDP currently includes over 500 students and conducts eight sessions annually. Site venues may change or increase.
Chile (January), South Sudan (February), Italy (June), Togo (July), Ghana (July/August), Kenya (August), Rwanda (October), South Africa (November)
Essential Duties and Responsibilities include the following and relate to all students and sites as listed above. Other duties may be assigned.
Session Preparation
- Prepare and send Instructor contracts and course syllabi templates for each session
- Prepare a schedule for Instructors of due dates for materials needed for the core courses
- Communicate with the IDP Instructors to obtain course materials
- Organize translation of course materials
- Organize the materials for each core course for each session
- Prepare student name-tags
- Prepare certificates and other materials for the “End of Program Ceremony”
- Print student records for each session including the SPS and unofficial transcripts
IDP Records
- Prepare graduation candidacy forms
- Write to students who did not attend an intensive and inactivate as necessary
- Forward typed course evaluations to IDP Director
- Perform routine clerical duties such as mailings, filing, and obtaining signatures
Session/student support
- Prepare invitation letters for students to attend international sessions
- Send out pre-session assignments
- Send out reminder of post session assignment due dates
- Prepare baseline/benchmarking letters upon student request
Online Courses
- Confirm students planning to participate
- Prepare final list of participants
Research/Comprehensive Exam
- Disseminate comprehensive exam review concepts
- Arrange for grading of Comprehensive Exam results
- Prepare research mentor contracts and update IDP data base with mentor information
Supervisory responsibilities
N/A
Qualifications
Candidates for this position should be detail oriented, have excellent written language skills, and work well with multiple cultures from around the world.
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
N/A
Interpersonal interactions
N/A
Physical demands
This position is primarily completed as a desk job utilizing paper and electronic equipment. Some walking about campus and/or light lifting may be required.
Work environment
Majority of job in at a desk in an office environment.