Wednesday, January 8, 2014

Changes in Expense Report Form

As of January 1, the mileage reimbursement rate has been changed to .42 per mile.


PLEASE download the NEW expense report to your computer so you are using the most up-to-date form for your submissions. 


TAXABLE?  Expense reports must be submitted within 60 days of incurring expense or returning from a trip, or it is considered taxable income by the IRS.  Your late reimbursement will be processed, and then taxed as income to you through our payroll system.


To assure your expense report gets processed in the timeliest manner, please make sure you have the correct and acceptable documentation attached before submitting: (this information can also be found at the bottom of the expense report form)
- ORIGINAL, itemized receipt that shows the detail of what was purchased (not just an amount)
- Receipt that shows the METHOD of payment (credit card, check, cash)
- Label each receipt with: G/L account number to charge; business purpose; and if a meal expense – list of attendees.
- NOT ACCEPTED: order confirmations, credit card charge slips that show only total and signature, shipping confirmation/packing slips (unless purchase and payment detail per above is listed)

Contact Financial Records for more information by calling 471-3323.

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