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X     #((##(3#( X1.  ALWAYSweargloves.Thislimitstheamountofbodyoilwhichwillbetransferredtothephotographs.This 7  oil,overtime,willdeterioratethephotograph. |   #((}##(# X( #((##( # X(2.  Arrangethephotographsforagivenindividualfromyoungesttooldestinappearance.Doesnotneedtobe   exact,justapproximate. [   #(( ##( # X( #(( ##( # X(3.  Bylayingoutalloftheavailablephotographsfortheindividualyouwillquicklyseeifthereareduplicates.If i so,groupeachunique(orvirtuallyunique)posetogether.Choosethebestofthosewhicharethesame. 2 Thereisnoneedtoscanandindexeachonewhentherearemorethanonewhichareidentical.Besure  theyareindeedidentical. H  #(( ##( # X( #(( ##(# X4.  Assignnumbers.Thiswillbethenextavailablenumber.IfthelastnumberusedwasP000987,thenthe V nextphotographwillbeknownasP000988.P000988mayhaveanynumberofduplicateswithit.Allof  thesamepose,etc.shouldhavethesamenumber.Foreaseofspeakingweoftendropthezerosinfront l whenspeaking.Whenenteringintheindexorwritingonthephotograph,besuretoincludethezeros!you 5 shouldhaveasixdigitnumber.ItisSTRONGLYsuggestedthatyounotdoalotofphotographsahead z untilyouareveryfamiliarwiththeprocessandtheportionofthecollectionwhichyouarecurrentlyworking C on.Havingphotosoutofsequenceisnottheendoftheworld,butundesirablewhenitcouldbebetter.   Evenwithexperienceonlynumberafewahead. Y ((( " #((}##(^#(5.  Markingthephotographs.Alwaysuse#((##(#(pencil#((##(#(.Therearecertainphotographicmaterialswhichwillnot g acceptpencil.Intheserarecasesuseaballpointpen.Inallcases,do#((>##(]#(ԀNOT#((_##(~#Ԁpresshard.Alightmark,as 0  longasitislegiblewillbeadequate.Ifyoupresshard,theimpressionwillshowontheotherside. }!   A.  WritetheP#onthetopleftportiononthereversesideofthephotograph!thesidewithnoimage. F"   B.StampwiththeAHCstamponsomeportionofthebackwhichdoesnothaveasignificantpartofthe  # 0  04T$T$imageonthefrontside.Thisisincasetheink bleedsthroughthephotographitwillnotdefacea  T$ significantpartoftheimage!%4T$4T$ ( j"& #((##(#(6.  Enclosethephotographs.Findapolyethylenesleevewhichwillfitthephotograph.Ifthereareduplicates, 3#' theyneedtofitinthesleeveaswell. #x (  #((-##(L# X    A.  WriteP#onthetopleft,nonopen,edgewithapermanentblackmarkersuchastheSanfordSharpie $A!)        4 finepointpermanentmarker.Also,writetheindividualsnameonthetopedgeoftheenclosure. % "*     B.  Insertthephotographintothesleeve. W&"+       C.  Filethephotographintheappropriatefolderinthephotographfilecabinet.  '#, ##XXAdditionalNotes#XX# (.%.     Oversize!oneswhichwillnotfitintothe8x10sleeves. )&/       A. 4 Intheexpectedlocationplaceastandardwhitesheetwhichsays: ThisItemPlacedWith !  i*&0        4 OversizedPhotos.PlacetheP#atthetop. D  2+'1       B. 4 Placethephotographinthelargesleeveandnumberasusual. +w(2       C. 4 Fileinthefiledrawerdesignatedforoversizephotographs. ,@)3  - *4     AssigningFileNames.        IfJohnJoneshadthreeuniquephotographs,thentheywouldbenumberedas: M (       4 Jones,John001         4 Jones,John002 [        4 Jones,John003 $       If,forexample,Jones,John001hadthreephotographswhichwerethesame,theywouldallgetthe q        4 samenumber#(( !##(,!# : #d##XX ScanningPart #XX##    1.  Turnonpowerstripthenturnonthecomputerbypushingthebuttononthelowerfrontpanel. X   (2.  Login:  _ahcstudent_#(($##($#&R #&R  &R}%## &R%#(student  f  #((&##($&#(3.  ClickonPhotoshopicon |  4.  Choosethefirstphotographorgroupofphotographs.Arrangeoneormorephotographsontheglass.Be   0  suretheydonotoverlapandarestraightasthiswillsimplifyworklater.ST$T$   5.  Toscan,inPhotoshop,clickFile#((&##(&#&R #&R  &R(## &R(#importtwain32.Thisopensthe_VistaScan_Ԁprogram,aprogramwhich i   interfaceswiththescanner. 2 (6.  Settings:Reflective(flatbedscanner);blackandwhitephoto[usecolorforcolorphotos];600dpi;no_descreen_Ԁ @ 0  (ifphoto;ifpicturefromprintedsourcethenwillneedsomedegreeof_descreening_._Descreening_Ԁhelpsto   eliminatethewavyordotspatternoftenseeninscannedimagesfromprintedsources.Thiscomesfromthe V methodusedtoproduceaprintedimage.)T$T$ #(()##(*#7.  Preview. -   8.  Drag yellowandbluebordertosurroundonlyonephoto.Itisbesttoleavesomeborderaroundtheimage C   atthispoint.Itishardtoberealpreciseatthesmallimageseenhere.Theimagecanbecroppedlater.   9.  Scan. ! 10.  MayscanseveralphotosduringoneVistaScansessionbecausetogotothenextstepinvolvesclosing 0# 0  _VistaScan_.Probablyshouldnotgettoomanyinthe pipelineastheywillbelostifthecomputerneedstobe u$ shutdownunexpectedly.Also,withmoreinthe pipelineitwillslowthingstosomedegree. >%T$T$ 11.  ExitVistaScanonly. T"' 12.  InPhotoshop,cropimageand/oradjustbrightness/contrastasneeded.Ingeneral,itisbestnottoadjust #b ) 0  brightnessorcontrastunlesstheimageisverydark.Croponlytoremovewhiteareabeyondtheactualphoto. $+!* Thisisarchivalimaging.Assuch,wewanttochangethephotographonlytotheextentnecessary.Cropping x%!+ isusuallynecessarytoremoveextraneousdataoutsidetheoriginalimage.Brightnessandcontrastactually A&", changetheimageitself.Beextremelycareful.Itisbesttoleavetheimageratherpoorandlettheenduser  '#- manipulateasneeded.Bysavingin.TIFformat,someonelaterisabletomakethechangestheyneedtofitthe 'O$. situation.(%/T$T$ 13.0  File&R #&R  &R3## &R3#(Saveas#((4##(;4#&R #&R  &R4## &R4#D:/working/CD[currentnumberofCD].(Besure.TIFistheformatspecifiedatthebottomofthe .*&1 dialoguebox._Clicksave_#((V5##(u5#&R #&R  &R`6## &R6#IBMPC&LZWcompression.ThenamingconventionforthearchivalimageistheP *s'2 #followedbytheindividuals_name.tif_.Forexample:P001525_Graham_Roy_E_003.tif+<(3T$T$  R-)5 14.  Tocreatethethumbnailimageforuseontheweb:ClickonImage&R #&R  &RF8## &Re8#(Imagesize#((8##(8#&R #&R  &R\9## &R{9#(Printsize:   !     resolution=100pixels/inchandprintsizeheightorwidth=1inch#((9##(:#((whicheverislarger)#((:##(;#&R #&R  &R;## &R;#OK. M   (15.0  Tosavethethumbnailimage:#((7<##(V<#File&R #&R  &R<## &R =#(Saveas#((t=##(=#&R #&R  &R=## &R>#D:/working/CD[currentnumberofCD].Besureyousaveitas [ (jpgformat[.jpgoptions:quality:5;medium;progressive;scans:5#((>##(>#&R #&R  &R?## &R?#(ԀOK].#(I@##*@#Thenamingconventionfor $ thumbnailsistheP#followedbytheindividuals_name.jpg_.Forexample:# P001525_Graham_Roy_E_003.jpg.# #NA#Ԁ q Itisveryimportantthatthisfilenamebealphanumericonlywithnopunctuation.UnderscoreisOK.Itiscase : sensitive.Itisprobablyeasiesttocopyandpastethe.tiffilenamecreatedpreviouslyandthenchangethe   formatto.jpg. HT$T$ 16.  Whenallphotographsaresaved,EXIT(orminimize)Photoshop. ^   XX IndexingPart #XXaC# `    D     5    5(95a,yX,X,pX91.0  OpenInternetExplorer.Gotowebaddressforthecgi_database._456O  5  6E6O#E  7QEԀThisisaportalthatonlyacoupleofpeople |  canenterbecauseitallowsaccesstochange,add,anddeletedatafromthedatabase.#((*D##(ID#(E T$T$  #((F##(F# 52.  Completethetemplatefollowingtheestablishedpattern. S   A.  NumberandTimestamp.Systemsupplied.Youcandonothing.    B.  Callnumber.ThisistheP000000numberyousuppliedpreviously.InsertwithaspacebetweentheP i       andthefirstzero. 2   C.  Category.Currentlythiswillbe People.InthefuturewemayhavePlaces,Things,Buildings,etc. w   D.  Name.Thisisthenameoftheindividualinthephotograph.ChecktheLibrarycatalog:47"6O  5   @ 0  0T$T$0T$T$www.andrews.edu/library6J6O/J  7 ]JԀforthecorrectspellingofthenameandanyadditionalnamesthatshouldbe   used.Wewanttoeliminateadditionalformsofnames.VT$T$   E.  Photographer.Thisinformationisusuallynotknown.Inthiscasetypetwohyphens.Ifwedoknowthe        photographerenterthatinformationindirectorder. d   F.  Date.Ifthereisnotanexactdate,weneedtotrytogiveanapproximatedate.Thiscanbedoneby -   0  0T$T$lookingattheindividualsbirthanddeathdates;styleofclothing;hairstyle;carsorothersuchobjects z inthepicture;andbyageneralsensewhichyouwilldevelopasyouworkwiththis.Whenproviding C thisapproximatedate,youcandoitbydecadewiththisformat:197.Thismeansthedecadeofthe   1970s.Anotherexample:186wouldmeanthedecadeofthe1860s,andsoon.Q T$T$   G.  Description.Thisisaphysicaldescriptionoftheactualphotographthatwasscanned.Useb/wforblack !     0  andwhite;usecolorforcolor.Provideameasureofthephotographgivingtheheightfirstthenthe g" width.Thedimensionismeasuredincentimeters.Example:b/w;17x12cm.0#T$T$   H.  Condition.Thisisasubjectiveevaluation.Usethetermsgood,fair,poor.Additionalcommentscan u$       followtheterm.  >%   I.  Provenance.ThisisastatementregardingwhogavethephotographtotheCenterforAdventist !  !&   0  0T$T$Research.Inmostcasesthiswillnotbeknown.IfitisknowitwillusuallybetheAndrewsUniversity T"' PublicRelationsOffice.Ofcourse,itcouldbeothersaswell.Thisisafreeformfield.#(T$T$   J.  Note1andNote2.Inthesefieldscangoanyadditionalinformationwemayhaveaboutthephotosuch #b )     0  aswhenitwastaken,whatevent,meeting,people,etc.Somecanpotentiallygetratherlong;lookfor $+!* waystoshortenthesewithoutcompromisingtheunderstandingoftheinformation.Itisbettertoerror x%!+ onthesideofprovidingtoomuchinformationthannotenough.A&",T$T$   K.  Subject1...5.Inthesefieldsprovidesubjectaccesstothephotograph.Thisisoftenjustthenameof  '#-     0  thepersonpictured.Itcouldalsobethenamesofadditionalpeopleinthephoto,ameetingname,an 'O$. institutionname,etc.Seesomeofthefieldsalreadycompleted.Followtheestablishedpatternand (%/ format.Forexample:Andrews,Charles,18571927.ThisinformationcanbeobtainedfromtheLibrary e)%0 catalogorfromtheObituaryIndex:4- ;6O  5  http://www.andrews.edu/library/car/sdapiobits.html6