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Study Carrel Policies

Reserved closed and open study carrels are available for graduate students:

Closed Study Carrels
Open Study Carrels

CLOSED STUDY CARRELS

A limited number of closed carrels are assigned to doctoral students for the purpose of providing a place to keep study materials: particularly library books, pamphlets, and periodicals related to major research.

1.It is expected that materials related to research will be kept in the carrels. Upon inspection of the carrel by the coordinator, it should be apparent that the carrel is being used for the purpose stated above.

2.Because demand for carrels exceeds supply, a waiting list is available. Preference will be given to those students nearest completion of their degree requirements.
        a. Carrels will be assigned to School of Education students only after they have passed their comprehensive exams.
        b. Carrels will be assigned to Seminary students only after the completion of course work.

3.Students must be able to show that they are using a closed carrel an average if twenty or more hours per week. If they use a carrel less than twenty hours per week, they will be asked to move to an open carrel. Carrels must be renewed each term.

4.Sharing carrels:
        a. School of Education carrel holders may be requested to share their carrels with another student, provided workable arrangements can be made. Due to the influx of temporary doctoral researchers during the summer term, carrel holders will be expected to share their carrels with a summer student during the summer term only.
        b. Seminary carrel holders may not share their carrels with another student.
        c, Students who are on the waiting list and want to share a carrel need to make arrangements with the carrel coordinator. Sharing a carrel without proper arrangements is not permitted.

5.A student who takes a study break for a quarter must permit others to use the carrel. If the break is longer than one term, the carrel will be reassigned. Arrangements for this should be made with the coordinator.

6.Length of occupancy:
        a. School of Education students willing to share a carrel may have the carrel for up to three years. Those unwilling to share may use the carrel for two years.
        b. Seminary students will have the use of the carrel for up to three years. Any extenions will require a special application.

7.Students will be expected to vacate their carrels as soon as possibile after the successful defense of their dissertations, not to exceed one month. Students should notify the coordinator immediately when the carrel is no longer needed. The carrel holder is responsible for returning the key to Plant Administration, which charges a fee for unreturned keys.

8.Rules:
        a. Food and beverages are not permitted in the carrels.
        b. Reference materials must not be kept in the carrel.
        c. Library materials kept at the carrel must be checked out to the carrel assignee. Carrels will be inspected regularly by library staff and any reference books or materials not checked out will be returned to the shelves.

9.Disclaimers:
        a. James White Library cannot be responsible for personal items which may be left at the carrel. Valuable items should not be left unattended at any time.
        b. James White Library cannot guarantee the availability of a carrel to a qualifying student, and reserves the right to terminate a carrel assignment at any time, with a minimum of seven days notice to the assignee.

Adopted, April 13, 1999

OPEN STUDY CARRELS

Open carrels are assigned to graduate students for the purpose of providing a place to keep study materials: particularly library books, pamphlets, and periodicals related to major research.

1.Open carrels will be assigned to the following categories of students:
        1. Doctoral students
        2. Graduate students
        3. Physically challenged students
        4. Other special requests will be considered subject to availability of carrels. Applications will be ranked first according to academic standing, and then by date of application.

2.All carrel assignments are made by the Patron Services Department. Applications are available at the Circulation Desk. Regular carrel assignments are made after the first week of the new term. The carrel assignments will be posted at the library. After the initial assignment of carrels at the beginning of the term, any remaining carrels will be assigned on a first come, first served basis. All assignments are final. Any requests for a change must be made in writing and will be honored as soon as can be arranged without inconveniencing any other patron.

3.Students must be able to show that they use an open carrel at least ten hours per week on the average. Students may be asked to move from the carrel if they use it less than ten hours per week.

4.A carrel holder may be requested to share a carrel with another student, provided workable arrangements can be made.

5.All carrels must be renewed each term. The deadline for renewal is the third day of the new term. Notices will be left at each carrel two weeks before the end of the term. Failure to renew the carrel will result in the loss of the carrel, no exceptions.

6.Rules:
        a. The carrel is to be kept clean and tidy at all times.
        b. Food and beverages are not permitted in the carrels.
        c. Nothing may be stored on the floor.
        d. No fixtures to the carrel or to adjacent walls or windows are permitted.
        e. Reference materials must not be kept at the carrel.
        f. Library materials kept at the carrel must be checked out to the carrel assignee.
        Carrels will be inspected reqularly by library staff and any reference books or materials not checked out will be returned to the shelves.

7.Disclaimers:
        a. James White Library cannot be responsible for personal items which may be left at the carrel. Valuable items should not be left unattended at any time. Lockers are available at no charge.
        b. James White Library cannot guarantee the availability of a carrel to a qualifying student, and reserves the right to terminate a carrel assignment at any time, with a minimum of seven days notice to the assignee.

Adopted, April 13, 1999

Updated August 13, 2009