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James White Library
Interlibrary Loan
Borrowing Policies for Off-Campus Students
This document is for Andrews University (AU) off-campus students who live over 100 miles from the AU campus or who are enrolled in field-based or extension programs outside Michigan. Students who are eligible for this service must have a currently validated Andrews ID and be a James White Library (JWL) user in good standing. Students who live less than 100 miles should refer to the Borrowing Policies for On-Campus Students.
These provisions are offered because of the value placed on our students who live away from the campus. Copies of journal articles for classes taken at Andrews may be requested from JWL if they are not conveniently available online or in the local libraries. JWL will lend its own books to those who have U.S. addresses. Students who are in off-campus programs are encouraged to investigate all possible resources in their area of residence for their research needs. It is to the students' benefit to register with the public library in their area and negotiate for use and check out privileges at the nearest academic libraries for the sake of efficiency and speed. Michigan residents registered with a Michigan Library that participates in the Michigan Electronic Library resource sharing should be able to borrow from other member libraries, including Andrews University.
Finding Research Materials
What are the different ways of finding resources for research?
- Check the Library Catalog for electronic resources, including books, dissertations, and periodicals.
- Download full text articles from the Web or from databases provided by JWL.
- Download full text articles from free databases offered by your state, e.g. Michigan offers Michigan Electronic Library (MeL) and Ohio offers OhioLINK.
- Go to the nearest public or academic library and photocopy pages needed.
- Purchase books, articles, dissertations, and documents from web sites that sell them.
- Request photocopies of articles from JWL.
- Patrons with U.S. address may request JWL-owned books.
How can books be obtained?
- Student may find it faster and more convenient to:
- Borrow books through their public library's interlibrary loan service
- Michigan residents may also borrow items through MeL if their libraries participate in the Michigan Electronic Library resource sharing program.
- Register as community card holders in the academic libraries in their area
- If books are listed as "Available" in the JWL catalog, currently enrolled students with U.S. addresses who live over 100 miles away may submit requests directly to JWL by filling out the JWL Request Form without going through their public library.
How can dissertations be obtained?
- The full text of Andrews and non-Andrews dissertations is available online in the Dissertation Abstracts database to Andrews students who are properly logged on to the library.
- Students may purchase dissertations at their own expense price from the Dissertation Abstracts database or directly from the ProQuest web site (http://www.proquest.com/)
- Theses and dissertations which are not in full text online but are listed as "Available" in the JWL Catalog may be borrowed by Andrews students with U.S. addresses and who fill out one JWL Request Form per title. Photocopies of dissertations will not be sent.
- Unfortunately, JWL cannot borrow dissertations from other libraries and send them to students who live far from Andrews. Dissertations not owned by JWL may be obtained more quickly if requested from the local library where the student is registered. Pick up and return to that library.
- Go to the library that owns the dissertation as listed in WorldCat and browse or photocopy pages as needed. Contact the Information Desk at 269-471-3283 for assistance if needed.
How can copies of articles be obtained?
- Some articles can be freely accessed on the World Wide Web. Here are a few sites:
BioMed Central
http://www.biomedcentral.com/browse/journals/
Directory of Open Access Journals
Electronic Journals Library
http://rzblx1.uni-regensburg.de/ezeit/index.phtml?bibid=AAAAA&colors=7&lang=en
Free Full Text
Free Medical Journals
http://www.freemedicaljournals.com/
Google Scholar
LinkOut
http://www.ncbi.nlm.nih.gov/entrez/linkout/journals/jourlists.cgi?
MagPortal
Public Library of Science Journals http://www.plosjournals.org/perlserv/?request=index-html
PubMed Central
http://www.pubmedcentral.nih.gov/
- E-journals and full text articles are available in the JWL Periodicals A-Z list. A direct link to the article and/or journal is possible by clicking on the Journal/Article linker from the citation found in most databases. The link in an OCLC database is "External Resources: Search for full text."
- Journal articles may be photocopied from libraries in the students' area of residence.
- Articles which are not available from any of the options above may be requested from the appropriate OCLC database. Articles not found in an OCLC database may be requested by filling out one JWL Request Form per article.
- For quick delivery, students may at their own expense purchase articles from Ingenta or the publishers' web sites.
How can ERIC documents be obtained?
- ERIC documents are available in full text from the ERIC OCLC database and/or the ERIC web site (http://www.eric.ed.gov/)
- JWL carries ERIC documents in microfiche (ED 002 747 - ED 467 875) published in 1958-2002. Students in the U.S. may request the microfiche version through their public library's interlibrary loan service because of the need for a microfiche reader.
- The ERIC microfiche forms are available at the JWL Multimedia
How can SDA archival materials be obtained?
- Ellen G. White's works (http://egwdatabase.whiteestate.org/) and other SDA materials are freely available on the Web (see the Adventist Resources Link on the Library's home page).
- Check the JWL Catalog/ or the Center for Adventist Research for archival materials.
- For an estimate of cost, submit request for copies by email (ahc@andrews.edu) or post to:
Center for Adventist Research
James White Library
Andrews University
Berrien Springs, MI 49104-1400
INTERLIBRARY LOAN / DOCUMENT DELIVERY
This policy applies to requests submitted by off-campus students to the James White Library Interlibrary Loan Office. This does not apply to requests sent directly to the Center for Adventist Research, or through the public library or the academic library in the students' area of residence, or through any other document delivery service.
What is Interlibrary Loan/Document Delivery?
Interlibrary Loan / Document Delivery (ILL) is a service that helps off-campus students receive materials that cannot be easily acquired from the Web or from a resource center within the patrons' area of residence. Its purpose is to support the students' research needs in connection with classes or other course requirements for which they are currently registered at AU. It also directs patrons to resources that they can access themselves without the mediation of ILL.
Exclusions: ILL will not process the following items:
· Items which are free on the Web
· Textbooks currently in use
· Reference books, media, entire sets of books or periodicals
· Rare or fragile materials
· Books, theses, and dissertations from other libraries
· Materials for recreation, entertainment, hobbies, genealogy, etc.
· Materials for the needs of friends and family members
How long does ILL take?
Most items requested from JWL arrive within 2 weeks.
How much does it cost to request items from James White Library?
· Photocopies of articles are free.
· There are charges for overdue books ($1.00/day), damages, losses, or failure to follow instructions. No grace period.
How many requests can be submitted to James White Library?
· A maximum of 10 requests may be submitted within the same week.
· To avoid payment of overdue fines, patrons should submit fewer requests if requesting items that have to be returned, i.e. books or dissertations.
How are requests submitted to James White Library?
· Periodical article requests are processed electronically from the appropriate OCLC FirstSearch database. If article is not found in an OCLC database, one JWL Request Form per article title is required for efficient processing.
· Requests for JWL books sent by students with U.S. addresses are processed electronically from the JWL Request Form. Fill out one form per title for efficient processing. We are unable to process requests from students who are not in the U.S. Only complete and accurate citations will be processed
How are requests submitted to James White Library cancelled?
· If request is being processed on an OCLC database, press the CANCEL button if request has not been submitted.
· If request was submitted on an OCLC database, do not press the CANCEL button. Call the ILL Office immediately at 269-471-3506 or send a note to ill@andrews.edu.
· If request was submitted using the JWL Request Form, send an email message immediately to ill@andrews.edu.
How are materials received from James White Library?
· JWL books (including theses and dissertations) will be received by U.S. patrons only by mail.
· Photocopies of articles may be received by postal mail or electronic delivery regardless of location. Electronic files must be opened within 24 hours before they get deleted. See instructions for opening the Ariel (electronic) files at http://www.andrews.edu/library/RefDesk/ariel.pdf.
How long can materials be borrowed?
· The books are given a six-week loan period which includes the travel from and to the library.
· The date due is when the book should be back at JWL. Please allow sufficient time for shipping.
How are materials returned to James White Library?
· Books borrowed from JWL must be returned by UPS or the U.S. Postal Service and insured at $100 per book at the borrower's expense to:
Interlibrary Loan
James White Library, Andrews University
Building 1400
Berrien Springs, MI 49104-1400
· Borrowers should retain proof of shipment for a minimum of 90 days.
· Photocopies of articles do not have to be returned. They become the patron's personal property and must be used in accordance with U.S. copyright laws.
Are there renewal privileges for items borrowed from James White Library?
· No, however in cases of emergency contact ill@andrews.edu no later than 3 working days before the due date.
What happens when a book borrowed from James White Library is lost?
· Books are considered lost when not returned one month after the due date.
· Patrons will be charged a total of $120.00 ($100.00 replacement plus $20.00 processing fee) for each lost book.
What are the borrowers' responsibilities?
· Verify that the items requested are not accessible on the Web.
· For faster access, consider obtaining items from a nearby library or resource center.
· Provide accurate citations of items requested.
· Keep track of items requested and returned.
· Request the number of items that can be read within the time limit set by the lending library in order to return them on time.
· Give accurate and honest information.
· Cancel requests no longer needed.
· Respond immediately to communications received about their requests.
· Follow up requests two weeks after order has been placed.
· Return borrowed items on time and with proper packaging and insurance.
· Pay all fines and charges regardless of patron status or position.
· Abide by the policies and procedures.
· Cooperate with the Library personnel.
The ILL Office reserves the right to accept or reject requests depending on the circumstances. Patrons who abuse the system, present problems, or refuse to abide by policies and regulations will forfeit their interlibrary loan privileges. Policies are subject to change at any time. Patrons are responsible for abiding by U.S. copyright laws. The ILL Office does not take any responsibility for patrons' violation of copyright laws or for those who commit plagiarism.
Contact information
Email: ill@andrews.edu
Phone: (269) 471-3506
Postal Mail: Mrs. Sandra White, ILL Manager
James White Library
Andrews University
Berrien Springs, MI 49104-1400
Policy updated July 12, 2006