Phone: (269) 471-3854
Fax: (269) 471-2670
Homeschool
Andrews University
Berrien Springs, MI
49104
 

Transcript

Creating a Transcript 

A transcript is a cumulative record on a 4-point scale indicating a student's level of success overall and in individual courses. On this scale any "A", including + or - , typically counts as a 4, "B's" as a 3, etc. Typical percentage breakdowns are: 90-100% = A, 80-89% = B, 70-79% = C, 60-69% = D. Pass/fail indicators do not figure into a G.P.A. (grade point average). It is recommended that all student receive a letter grade for all core courses. One-full credit is given for a course that a student works on in an every-day basis for the full year and lesser credits are prorated on a comparison basis depending on number of days per weeks or amount of the school year. For example a music lesson once a week all year long would be counted as .2 or .25 credits. A Health course worked on every day for 9 weeks (1/4 of the year) would also be counted as .25 credits. A typical transcript has courses grouped either by grade level or by subject area. For purposes of modeling a transcript and how to figure a G.P.A. the following example has courses grouped by grade level and has been done for only two years.

EXAMPLE: 9th grade level 

Course Title Grade Credit Scale Points
AlgebraI A 1 4.0 4.0
Biology B 1 3.0 3.0
English I A 1 4.0 4.0

U.S. History/Geography

B 1 3.0 3.0
Bible A 1 4.0 4.0
Keyboarding C 1 2.0 2.0
Physical Fitness A 0.5 4.0 2.0
Music A 0.25 4.0 1.0
TOTAL 6.75 23.0
 

10th grade level

Course Title Grade Credit Scale Points
AlgebraII B 1 3.0 3.0
Chemistry (laboratory) A 1 4.0 4.0
English II A 1 4.0 4.0

U.S. History/Geography

B 1 3.0 3.0
Bible A 1 4.0 4.0
Computer Tools B 0.5 3.0 1.5
Health A 0.5 4.0 2.0
Music B 0.25 3.0 0.75
TOTAL 6.25 22.25

Total Points = 23.0 + 22.25 = 45.25

Total Credits = 6.75 + 6.25 = 13

Cumulative G.P.A. for the 2 years = Total Points / Total Credits = 45.25 / 13 = 3.48

Other examples of transcripts are found in Jeanne Gowen Dennis' book Homeschooling High School. (see reference section of this web page). Also, Inge Cannon's software, Transcript Pro at http://www.edplus.com, is an affordable, quality program for making transcripts.

Click Here for a transcript preparation worksheet.

This requires Adobe Acrobat Reader.  Click Here to Download

A transcript should be split into semesters if one of the following is true: 1) A student takes a course for only half the year. 2) A student make a different grade each semester of a full year subject.

Example

Course Title 1st Semester Credit Scale Points 2nd Semester Credit Scale Points
Biology B 0.5 3.0 1.5 A 0.5 4.0 2.0
Geography A 0.5 4.0 2.0
Music B 0.25 3.0 0.75
World History A 0.5 4.0 2.0 A 0.5 4.0 2.0
English I B 0.5 3.0 1.5 A 0.5 4.0 2.0
Bible I A 0.5 4.0 2.0 A 0.5 4.0 2.0
Physical Education A 0.25 4.0 1.0
Algebra I A 0.5 4.0 2.0 B 0.5 3.0 1.5
TOTAL 3.25 12.0 2.75 10.25

Calculation Points: 12.0 + 10.25 = 22.25
Credits: 3.25 + 2.75 = 6 
G.P.A. for the Year: 22.25 / 6 = 3.71

Note: It is important that the preparer of the transcript should sign and date the document as well as indicate their relationship to the student.

 
Andrews University is a Seventh-day Adventist institution of higher education
Phone: 1-800-253-2874   E-mail: enroll@andrews.edu
Copyright © 2014 Andrews University
Berrien Springs, Michigan 49104