PHYSICAL THERAPY-ANDREWS CAMPUS - Admin Asst Physical Therapy

Job Classification

  Hourly Full-time (35-40)

Position summary

Supports the Department Chair and DPT program director in providing quality physical therapist educational programs at AU by providing comprehensive assistance with the accreditation, assessment, administration and management requirements of all department programs. This person also functions as team leader for the office support staff and assists in other department functions as assigned. 

Qualifications summary

Baccalaureate degree or equivalent. In the absence of a four-year degree, a person with less education but who has management experience and an exemplary work history that includes demonstrated skills in Word, Excel, Access, Outlook and Adobe will be considered.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Please see "Detailed Position Description" for complete information.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Administrative:                                     

·         Assists with assessment, accreditation activities and coordinates the collection of all material for both American Physical Therapy Association's Commission on Accreditation in Physical Therapy Education (CAPTE) and Higher Learning Commission (HLC) accreditation documents. Assists the Department Chair in monitoring all activities required by these accrediting bodies. These include annual reports, progress reports, self-study reports and surveys.

·         Coordinates a variety of duties in which discretion and judgment concerning the procedures/policies to use/follow are required.

·         Disseminates information that may require explanation and interpretation of established university and departmental policies and procedures, and directs individuals to sources of additional information.

·         Maintains electronic and hardcopy program files: curriculum, student academic, faculty/staff personnel and accreditation files.

·         Maintain, modify and update program databases and mailing lists using Microsoft Access and Excel.

·         Assists IT and IMC to maintain and update the Program’s website.

·         Assists in the search, recruiting, onboarding activities and orientation of new staff and faculty. Creates and updates the Curriculum Review book and organizes Curriculum Committee meeting.

·         Creates 3-year program Class Calendar and Curriculum Outlines for each class.

·         Coordinates the information between department and university administration.

·         Coordinates and schedules appointments for the Chair.

·         Manages correspondence for the Chair and briefs Chair on information from faculty, staff and students and outside agencies and organizations.

·         Carries primary responsibility for the format and proof-reading of all printed documents.

·         Assists the Chair in arranging in-services and faculty/staff development activities.

·         Coordinates and processes all faculty licensure, professional memberships and convention registration.

·         Assist the Chair by updating the following handbooks: DPT Student Handbook, Associated Faculty Handbook, and Policy and Procedures Manual as necessary.

·         Submits revisions for all bulletin copy and class schedule information.

·         Assists Chair in monitoring the academic standing of DPT program students.

·         Manages all arrangements, confirmation, and financial paperwork for all associated faculty, guest instructors and lab subjects.

·         Ensures Course Syllabi for core faculty is uploaded into iVue prior to the beginning of each academic term and Course Syllabi and all course materials are saved in G drive and in hard copy in curriculum drawer.

·         Coordinates the annual update of curriculum vitaes and abbreviated resumes for all core faculty and guest lecturers.

·         Coordinates, collects and tallies Course Evaluations and distributes appropriately after Chair’s approval each semester.

·         Prepares and processes annual faculty evaluations.

·         Prepares and processes annual Alumni Survey and formats results for the Curriculum Committee.

·         Prepares and processes annual Graduate Exit Survey.

·         Answers telephone inquiries and relay to appropriate persons.

·         Manage and administer social networking of the department, for example Facebook.

·         Assist the department in times of crisis or when unexpected urgent matters arise.

·         Other related duties as assigned by Department Chair and/or Program Director.

·         Performs tasks in cross-trained areas as needed.

Financial:                                                     

·         Provides regular updates on all the following essential financial duties to the Department Chair.

·         Generates, reconciles and monitors program budgets for the purpose of maintaining accurate account balances.

·         Inventories and validates all department expenses as per CAPTE accreditation requirements.

·         Prepares contracts and coordinates the reimbursement process for all associated faculty, guest lecturers, graduate assistants and lab subjects.

·         Reconciles and processes program expense reports per department record management guidelines.

·         Coordinates financial arrangements and department budget for graduate assistants.

·         Monitors student club accounts and initiates disbursement to class accounts.

·         Advises and assists with financial processes for the Graduate Banquet.

·         Processes graduate student research reimbursement.

·         Monitor online and in-house sources for scholarship opportunities for students and faculty; coordinate and process student scholarship awards.

·         Processes donations and disbursements of private gifts and contributions.

 

Student Services/Activities:          

·         Handles specific student concerns and assists students to make appointments with the Chair, faculty and/or their respective advisors.

·         Assists with registration and orientation day activities for first-year students in the professional program.

·         Assists with graduation events and the preparation of necessary materials.

• Maintains an up-to-date file of scholarships available for physical therapy students.

 

Committee Assignments:                    

·         Serves as recording secretary for the:

DPT Physical Therapy Faculty Council (voting member as staff representative)

DPT Admissions Committee

DPT Curriculum Committee

DPT Professional Degree Council

Supervisory responsibilities

·         Serves as team leader for the full-time support staff.

·         Manages department graduate assistants and student workers.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Exemplifies a Seventh-day Adventist Christian lifestyle.

·         Demonstrates a commitment for Andrews University and its quality physical therapy education programs.

·         Demonstrates the attributes of a skilled team player.

·         Exhibits self-confidence and a positive attitude with an outgoing personality.

·         Enjoys working with people individually and in groups.  

·         Exceptional time management and organizational qualities, excellent attention to detail.

·         Self-directed and motivated to complete tasks and solve problems.

·         Demonstrates ability to work on and complete multiple projects with frequent interruptions, prioritize tasks and shift priorities to meet demands.

·         Experience maintaining expense accounts and budgeting preferred.

·         Computer proficiency in Microsoft Word, Excel, Access, and Outlook and Adobe Acrobat.

·         Ability to understand assignments, do productive and arcuate work, make sound judgments within the area of responsibility, solve problems in reasonable and logical ways and have a general ability to plan, organize and carry out routine and non-routine assignments on a timely basis with general supervision.

·         Editorial, proof-reading and document formation skills.

·         Ability to compose original letters and other correspondence with given information.

·         Types a minimum of 50 wpm with 95% accuracy.

·         Demonstrates fiscal acuity.

·         Ability to respond quickly and effectively under conditions of heavy pressure in an environment with frequent interruptions and changing priorities while maintaining a pleasant demeanor.

·         Excellent customer service skills with all customers.

·         Dependable, honest and trustworthy, especially with confidential information. 

EDUCATION and/or EXPERIENCE

Baccalaureate degree or equivalent. In the absence of a four-year degree, a person with less education but who has management experience and an exemplary work history that includes demonstrated skills in Word, Excel, Access, Outlook and Adobe will be considered.

LANGUAGE SKILLS

Outstanding communication skills with mastery of spoken and written English language.

MATHEMATICAL SKILLS

Proficiency in college math and statistics.

REASONING ABILITY

      Excellent critical thinking and decision-making abilities.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Please see "Duties and Responsibilities" and "Qualifications" sections

Interpersonal interactions

Please see "Duties and Responsibilities" and "Qualifications" sections

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Psychomotor Skills

·         Regularly required to speak, hear, stand, walk, and use hands and fingers.

·         Receive visual and auditory information from faculty, staff, students and guests

·         The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and a significant fine finger dexterity,

·         Work at a computer for 6-8 hours per day

Cognitive Skills

·         Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.

Communication Skills

·         Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.

·         Receive and interpret written communication in a timely manner.

Behavioral Skills

·         Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.

Work environment

Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.