FINANCIAL RECORDS - Travel and Expense Assistant

Job Classification

  Hourly Full-time (35-40)

Position summary

This position is a customer service position with primary duties including coordination of expense report and corporate credit card processing as well as user management of corporate credit cards. Other duties will include some accounts payable, banking, tax, accounting, and collection tasks. In addition, this position will be responsible for general departmental administrative assistant functions.  

Qualifications summary

Must have excellent customer services skills.   Must be able to maintain professionalism in dealing with a wide variety of people on sometimes controversial issues.  

Detail oriented.

Demonstrable business aptitude.   Ability to apply good business practices to work duties. 

Good organizational skills.

Ability to deal with multiple interruptions and coordinate multiple duties with little supervision.  


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Coordinates expense report processing and issue expense report advances and reimbursement.  First point of contact for employees filing or needing to file expense reports.  Provide instruction and does troublshooting and problem solving.   

Corporate credit card (cc) user manager in compliance with University policies. This person is first point of contact for all corporate cc users, instructs users and helps resolve user issues with corporate cc.  

Administrative duties include: supply ordering, answering phones, triaging walk up inquiries, mail distribution, copy machine servicing, and other secretarial duties as assigned.

Back up to Accounts Payable (A/P.  Positon requires learning A/P processing and procedures to be able to assist or back up A/P as necessary.   

Processing outbound wires.   

Monitoring faculty and staff receivables and working with the controller on collections when required.  

Processing of non-A/P 1099 transactions for monitoring and reporting purposes.    

Other duties as assigned.

Supervisory responsibilities

As A/P back up must sometimes supervise A/P students. 

Qualifications

Must have excellent customer services skills.   Must be able to maintain professionalism in dealing with a wide variety of people on sometimes controversial issues.  

Detail oriented. 

Demonstrable business aptitude.   Ability to apply good business practices to work duties. 

Good organizational skills.

Ability to deal with multiple interuptions and coordinate multiple duties with little supervision.   

Requires good math skills.   Efficient use of calculator is a plus.  

Excellent English.   

Ability to apply understand policies and laws in order to deal appropriatly with a variety of situations. 


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

General comfort with computers and a variety of computer programs.   

Experience in using Excel spreadsheets.

Banner experience preferred.   

Familialiarity with variety of business machines.   

 

Interpersonal interactions

Position deals constantly with all types of employees, students, outside customers, departmental staff.   Must be comfortable working with a wide variety of people.  Not easily flustered.  Cooperative and open minded but firm in applying University polices and regulations from regulatory bodies.   

Physical demands

General mobility.   

Work environment

Normal office environment.