NURSING - Admin Asst Nursing

Job Classification

  Hourly Full-time (35-40)

Position summary

Responsible for working with the departmental chairperson and faculty on specific projects as well as general secretarial duties for both the undergraduate and the graduate programs.

Qualifications summary

• A bachelor's degree is preferred


• At least one-year office experience


• Experience with marketing and recruitment preferred


• Strong computer skills like Microsoft Word, Excel, Powerpoint, Moodle to name a few is required.


• Good social skills required


• Ability to read, analyze reports, engage in business correspondence, etc. is required.


• Ability to balance financial books

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Includes the following, but other duties may be assigned, and some may be changed based upon the needs of the department:

• Ensures the effective and efficient functioning of the office of the Nursing Department


• Manages the office budget, all aspects of financial transactions and periodically prepares reports as required.


• Processes payment of all invoices, external as well as interdepartmental


• Composes routine correspondence with donors and other departments


• Oversees routine correspondence and filters e-mails, manages the Department Chair’s calendar and other office support duties.


• Coordinates luncheons, meetings, special events and prepares materials accordingly within the department and as it pertains to the Advisory Board.


• Coordinates departmental luncheons and special events for students and faculty


• Keeps records to keep track of student CPR cards, immunizations and BS-completions student’s licenses.


• Correspond with undergraduate students regarding admission into program and progression status based on committee decisions.


• Recorder of departmental meetings such as full faculty, clinical practicum, undergraduate curriculum and admissions and progressions committee meetings


• Recorder of Professional Degree Council for Nursing Department


• Designs and produces signs and flyers for departmental events.


• Communicate with chairperson about appointments that need to be scheduled.


• Proctor student testing in computer labs.


• Maintain updated faculty folders to include: CV’s, annual faculty reports, CEU’s, peer evaluations, faculty development plans and student evaluations.


• Manage and research scholarship avenues for nursing students.

Marketing and Enrollment/Recruitment

• Creates and implements projects associated with Marketing and Public Relations


• Maintain advisor-of-the-day schedule for incoming calls regarding information about the program and communicate it to Enrollment Services.


• Maintain and provide positive relationships with current students, prospective students, parents, community health care facilities and churches.


• Maintain and update Nursing web page periodically.


• Maintain and update Student Handbook online and printed form


• Send out an email and hard copy information in response to student inquiries given to the department by enrollment services or that come by telephone/email.


• Functions as a student liaison by providing assistance in solving problems that arise for them.


• Attend designated marketing events to promote the graduate nursing program.


• Complete follow-up on graduate students to ascertain marketing yields of marketing plans/


• Review and assisting enrollment services in designing and maintaining graduate and undergraduate brochures.


• Make necessary business contacts graduate program needs.


• Analyze and develop ways to connect with healthcare systems to recruit graduate students.

Supervisory responsibilities

None required unless working with students.

Qualifications

Language Skills – Ability to read, analyze and interpret is required. Ability to write reports, engages in business correspondence, etc. is required.  Must have the ability to effectively present information and respond to questions from various groups.

Mathematical Skills – Ability to calculate figures and amounts, etc.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Computer savvy with Microsoft office products


• Able to create and maintain multi-sheet spreadsheets


• Able to navigate the online environment and help trouble shoot for online students if needed.


• Able to create and maintain electronic files for students and faculty


• Working knowledge of the Learning Management  (Moodle).

Interpersonal interactions

• Must be comfortable interacting with students from various cultures


• Must be comfortable interacting with students, parents and family in the advisory role


• Good telephone etiquette

Physical demands

The employee is required to regularly use hands to finger, handle, etc. Sitting is frequent, standing is occasional, as is walking and reaching. Occasional lifting or moving up to 10 pounds is required.

Work environment

The work environment characteristics described are representative of those an employee would encounter while performing the functions of this job. The noise level is usually moderate.