PHYSICAL THERAPY-POSTPROFESSIONAL - Operatns Coord/Advisor PTProf
Job Classification
Salaried Full-time (75-100%)
Position summary
Assists the Department Chair and the Program Director in the provision of quality education for licensed physical therapists by Andrews University’s Department of Physical Therapy. Advises on-campus and off-campus students regarding the Postprofessional physical therapy profession and admissions requirements including prerequisite courses and necessary documents. Coordinates and assists in planning marketing strategy for the program.
Qualifications summary
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the qualifications sections are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES are listed below. Other duties may be assigned.
Administrative:
• Creates a 2-3 year program Class Calendar and Curriculum Outlines for each class of tDPT and DScPT students.
• Manages Postprofessional student plans, executing events at the appropriate times.
• Coordinates the information between department and university administration as it relates to the Postprofessional program.
• Assists Program Director with development and implementation of new program initiatives including new continuing education courses.
• Acts as the liaison between Andrews and NAIOMT ensuring all appropriate paperwork is processed.
• Supervises graduate assistant and/or administrative assistant.
Admissions:
• Directs all admissions activities related to preparing qualified applicants for each program.
• Processes admissions files as they arrive from Graduate Enrollment.
• Ensures that applicants to the physical therapy post-professional program are qualified for admission before recommending them for acceptance at the Physical Therapy Faculty Council.
• Coordinates admissions activities with the Graduate Enrollment Office.
• Develops the necessary admissions tools, forms, materials, and data management systems to document and facilitate the admission process.
• Coordinates acceptance letters with the office of the School of Health Professions.
• Establishes a comprehensive evaluation/feedback system to monitor the admissions process, personnel and external opinion.
• Submits revisions regarding admissions requirements for the University bulletin as needed.
• Assists Program Director with development and revision of an academic plan for each student and communication of the plan to students.
Consulting/Counseling/Advising:
• Evaluates documents and transcripts, in consultation with the program director and university records office if necessary, to determine their equivalency to the required prerequisites/electives.
• Consults and shares admissions requirements and policies with international agencies as needed and requested.
• Advises and counsels students in the application process through matriculation.
• Oversees the Postprofessional Marketing/Administrative Assistant registration duties.
Student Services/Activities:
• Handles specific student concerns and assists students to make appointments with the Program Director and faculty.
• Works with students coordinating services they may need on campus such as the financial aid office library, registrar’s office, international students office, etc.
• Assists the students with problems relating to the distance learning environment including access to and use of the Learning Hub.
Marketing & Recruitment:
• Works with the Program Director, Department Chair, Graduate Enrollment and other Enrollment Services staff in disseminating information and materials according to the marketing plan established.
• Coordinates with the Program Director in specific and seasonal marketing activities related to admissions and recruitment.
• Works with the Program Director, Department Chair and Graduate Enrollment Coordinator to design and prepare printed and Internet information for program marketing.
• Manages the post-professional website site and social media marketing tools.
• Participates in or conducts student recruitment programs.
• Advises and recruits prospective students by phone and on-campus visits, along with a scheduled program of follow up phone consultations often in evenings as perspective students are all licensed physical therapists who work during the day.
• Manages and coordinates the follow-up marketing program via email, phone or written correspondence with all perspective students who have been sent an informational packet or who have been in correspondence with the Program Director about the program.
• Manages the data base of all prospective students and manages a coordinated plan of follow up as listed above.
• For prospective students, coordinates timely communication with the Program Director so as to answer specific questions or concerns.
• Manages mailing marketing program to prospective students to assess interest.
• Monitors responses to mailing and manages follow up. Assists the Program Director in generating a new class to begin each August.
• Coordinates with the American Physical Therapy Association, Canadian Physiotherapy Association and NAIOMT to obtain appropriate mailing lists for targeted mailings.
• Manages the marketing plan established by the PDP Director such as booths at physical therapy conventions and advertisements in physical therapy journals.
• Monitor’s prospective students’ application process and communicates with them in a timely fashion regarding outstanding information.
• Oversee the development and production of information including advertising, promotion and admissions materials involving print, online, electronic media, and direct mail packets
• Serve as liaison with on-campus and outside agencies in ongoing promotional campaigns
• Assist with the development, support and execution of short and long-range marketing plans based on financial, demographic and target market factors.
Financial:
• Develops an annual Postprofessional Program budget plan with the Program Director and Department Chair.
• Manages approved fiscal activities of the department admissions office.
• Directs and monitors receipt, posting, and deposit of confirmation deposits received from accepted students.
• Processes all invoices related to all program expenses.
Supervisory responsibilities
- Supervises graduate assistant and/or administrative assistant
Qualifications
- Exemplifies a Seventh-day Adventist Christian lifestyle.
- Demonstrates a genuine love and commitment for Andrews University and its quality physical therapist education programs.
- Indicates self-confidence and a positive attitude with an outgoing personality.
- Displays exceptional time management and organizational qualities.
- Demonstrates ability to work on multiple projects with frequent interruptions.
- Enjoys working with people individually and in groups.
- Evidences the ability to focus and learn quickly.
- Demonstrates keyboarding skills at 50 wpm with 95% accuracy.
- Exhibits computer proficiency in Microsoft Word, Microsoft Excel, and Microsoft Access.
- Exhibits knowledge in Adobe Software.
- Demonstrates ability to develop organizational procedures.
- Demonstrates ability to foresee job requirements and plan accordingly.
- Demonstrates ability to listen constructively.
- Demonstrates fiscal acuity.
- Willing and able to travel nationally and internationally as needed for marketing and recruitment.
EDUCATION and/or EXPERIENCE
Baccalaureate degree or equivalent. In the absence of a four-year degree, a person with less education but who has management experience an exemplary work history that includes demonstrated skills in word processing, spreadsheets, and database may be considered.
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
See above
Interpersonal interactions
Must be capable of interacting with prospective students, who are working professionals, in a marketing environment. This individual may be required to attend professional conferences, both nationally and internationally, for the purposes of marketing and recruitment. Must also be capable of interacting with students in an admissions advisory role.
Physical demands
TECHNICAL STANDARDS OF PERFORMANCE
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Psychomotor Skills
- Regularly required to speak, hear, stand, walk, and use hands and fingers.
- Receive visual and auditory information from faculty, staff, students and guests
- The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and a significant fine finger dexterity,
- Work at a computer for 6-8 hours per day
Cognitive Skills
- Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.
Communication Skills
- Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.
- Receive and interpret written communication in a timely manner.
Behavioral Skills
- Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.
Work environment
Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See “Technical Standards of Performance” above for additional requirements.