UNIV HEALTH & WELLNESS - Administrative Assistant

Job Classification

  

Position summary

The Administrative Assistant to the Director for University Health & Wellness provides high-level administrative support for the Director. The Administrative Assistant is to support project management and administrative duties.  

Qualifications summary

Must be highly organized and provide oversight for all ongoing projects assuring deadlines are met. Must have excellent written and verbal communication skills, project management skills, complex problem solving and critical thinking skills, and the abilities to prioritize work, use time effectively, and manage multiple demanding projects simultaneously. Must use discretion, sensitivity, and sound judgment to handle or refer a wide range of people and/or issues. 


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Keeping the Director prepared for meetings and events


• Maintaining calendars


• Managing phone calls, emails and visitors


• Processing expenses, travel and reimbursements


• Preparing agendas and associated materials for meetings and committees


• Taking/preparing written minutes of meetings


• Working closely with other team members of the new Health & Wellness initiative


• Maintaining files, documents and archives


• Providing support for a variety of special events, projects and other duties as assigned


• Managing online software programs specific to the Health & Wellness initiative


• Managing social media as needed


• Data entry, reporting and evaluation as directed

Supervisory responsibilities

N/A

Qualifications

• Bachelor’s degree preferred


• Minimum of 2 years of administrative assistant experience preferred

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Excellent computer skills with proficiency in Microsoft Office and OS X  


• Social Media experience


• Website management experience or willingness/skills to learn quickly

Interpersonal interactions

Candidate will interact with senior University administrators and managers, staff, students, external company/organization leadership and the general public. Must be able to communicate effectively and be courteous when interacting with other to create a positive impression. In addition, this candidate should be able to maintain a high level of positive energy and enthusiasm as it relates to anything health, wellness and fitness. 

Physical demands

While performing the duties of this job, the employee is regularly required to stand/sit/walk; use hands and fingers, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work environment

Typical office conditions. Noise level will be moderate.