NAD EXTENSION SCH-HISPANIC - Admin Asst MAPMin Hispanic

Job Classification

  Hourly Full-time (35-40)

Position summary

Responsible to manage the MAPM Hispanic Track program and the Institute of Hispanic Ministry in all its intricacies and demands. Serving Spanish Speaking pastors from the NAD who are registered for the MAPM program. Provide administrative support to teachers and academic counseling to students. Process administrative paperwork with accuracy.

Qualifications summary

• Secretarial experice required.


• Comunication skills in English.


• Spanish must be the second language with average.


• Ability to type 50 words a minute.


• Good computer skills (MS Word, Excel).


• Good Spanish writing skills.


• Excellent interpersonal and communication skills.


• Proactive and a team player.

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Manage the MAPM Hispanic Track Program in all its intricacies and demands.


• Update the MAPM Hispanic Track program's website, new class schedules and syllabi.


• Keep active lines of communication with extension sites, seven sites. Ascertain that classrooms are ready with proper teaching aquipment - with board, markers, projectors, etc.


• Retrieve from each professor the course syllabi for each. Twenty-eight courses per year.


• Instruct professors regarding travel and lodging arrangements for each class.


• Sent professors proper student registration list for each class.


• Retrieve for each professor original expense receipts and ascertain they get reimbursed for expenses and that they receive honoraria in a timely manner.


• Assist program applicants in the completion of the application documents.


• Provide currucular orientation to registered students regarding classes required to complete the program.


• Once all classes are completed, provide students orientationregarding graduation, dates, steps, etc.


• Be available to answer any question students may have regarding the program.


• Facilitate students' progress throughout the program.


• Keep the students' records updated.


• Maintain a well-organized file system for electronic and paper documents.


• Be ath the office for regular office hours Monday-Thursday (8 am to 5 pm) and Fridays (8 am to noon).


• Must be a Seventh-day Adventist in good and regular standing.


• Avoid private conversations with people, at the office, during regular working hours.

Supervisory responsibilities

All those mentioned above.

Qualifications

• Some college education and exposure to higher education (priority will be given to those with a college degree)


• Must be bilingual.


• Good computer skills.


• Proactive and a team player.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Keep and maintain the students' records updated.


• Able to use Banner and  Redwood properly.


• Able to create and maintain multi-sheet spreadsheets.

Interpersonal interactions

Must feel and act confortably with all the people who interact with this office: students, faculty, and staff. Must have a warm and friendly personality, must be willing to help students according to their needs and interact on a professional level. We are looking for a team player who can fit confortably with the office atmosphere of the Seminary.

Physical demands

Must be an employee that successfully perform the essential functions of this job. While preforming the duties of this job, the employee is regularly required to sit;  use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work environment

The work environmet characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is ussually moderate.