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ACADEMY GENERAL - Alumni Coordinator

Job Classification

  Hourly Half-time (20-29)

Position summary

Qualifications summary

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the full position description are representative of the knowledge, skill, and/or abilty required. Reasonable accommodations may be made to enable individuals with disability to perform the essential function.

Duties and responsibilities

Maintain the database of the alumni, donors, and current students, including updates received via phone, email, mail, newspapers, etc.

Search through local newspaper for announcements regarding the alumni, donors, and school.

Send email announcements to donors as appropriate.

Coordinates publication of the semi-annual newsletter with the Alumni Coordinator including the donor annual report.

Process donations including mailing thank you letters to donors and entering into database with Development Director.

Plan and execute the annual dinner for faculty, the operating board and donors including arranging for the caterer, using information or invitation, coordinating speakers, and controlling event budget with Development Director.

General secretarial duties including, but not limited to, answering the phone, returning voicemail messages. Ordering supplies for the alumni office. Check and respond to emails.

Other duties may be assigned.

Supervisory responsibilities

May have a student worker to supervise.


All correspondence and reporting must be grammatically correct and numerically accurate; must be fluent in English.

Ability to count money accurately and prepare deposits.

Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.


Technical competencies


Interpersonal interactions

Must feel and act comfortably with all the people who interact with this office: alumni, donors, students, faculty, and staff. Must have a warm and friendly personality. Must be able to work independently/autonomously. Must be able to maintain confidentiality when working with academic documents and information.

Physical demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;p reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilites required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment

This is a fairly quiet office aside from noise in the hall between classes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.