PHYSICAL THERAPY-ANDREWS CAMPUS - Operations Asst PT

Job Classification

  Hourly Full-time (35-40)

Position summary

Supports the Department Chair in providing quality physical therapist educational programs at Andrews University, by assisting with the organization and management of the day-to-day operations of the department and the entry level DPT program.

Qualifications summary

Baccalaureate degree or equivalent. In the absence of a four-year degree, a person with less education but who has management experience, an exemplary work history that includes demonstrated skills in word processing, spreadsheets, and database may be considered.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Administrative:                                      

• Serves as primary department receptionist and triage.


• Maintains operation files per department records management guidelines.


• Prepares physical therapy department class lecture and laboratory schedules - dates and times including, exams, seminars, holidays, recruitment fairs, special tests, etc.


• Coordinates Orientation Day activities for the department and prepares necessary materials.


• Maintains appropriate records for equipment checkout. Ensures that the building and equipment is safe and remains in good working order.


• Coordinates department events/social activities.


• Maintains updated Materials Safety Data Sheets in manuals for the office and labs.


• Coordinate & schedule all contract teachers.


• Manages & assists contract teachers with program and uploads contract teacher’s syllabi to Andrews vault


• Schedules locations for special accommodation testing.


• Technology Coordinator- assists faculty with classroom technology resources and set-up as needed


• Assists contract teachers with equipment needs and secretarial duties, including grades, and computer graded exams.


• Assists contract teachers in submitting textbook order to bookstore.


• Orders desk copies from publisher as requested by faculty.


• Assists faculty with arrangements for room set-up, approved activities off campus, and proctoring of make-up exams.


• Oversees distribution of mail to faculty, staff and students.


• Purchases and mails department/program greeting cards.


• Briefs the Chair on information from faculty, staff and students.


• Orders, receives and maintains teaching and office supplies for department.


• Ensures office equipment and service contracts are maintained. 


• Oversees usage and maintenance of PT building and submits work orders when needed.


• Manages building card access system and lock up for building security.


• Manages room bookings and rentals.


• Responsible for security, opening, and locking up the PT building.


• Maintains and inventories storage areas.


• Maintains department bulletin boards.


• Back up for Administrative Assistant in faculty council


• Monitors program office and student lobby photocopiers and initiates service calls.


• Maintains the Physical Therapy department library.


• Supervises student workers and graduate assistant direct reports.

Financial:                                            

• Process all program purchase orders and non-teaching related check requests and processes invoices for payment.


• Time keeper – enters and monitors labor hours for staff, graduate assistants and student workers.


• Processes all charges to student accounts.


• Processes paperwork for program office and lab equipment service contracts.


• Monitors and approves invoices and payments.


• Assists students with financial processes for APTA memberships

Student Services/Activities:                                   

• Assists students with their day-to-day specific needs in the program.


• Works with the Admissions Dir. to contact and assist each new student in the incoming DPT class.  


• Prepares materials and assists with orientation procedures for first-year students in the professional program.


• Advises students on registration process.


• Verify that students are registered in Registration Central each semester.


• Assists contract teachers with the Learning Hub.


• Assigns faculty advisors and student laboratory sections.


• Gives building access to students and faculty through ID card system.


• Assigns student lockers, mailboxes, and department keys.


• Maintains DPT and career opportunity bulletin boards.


• Presents state board and licensure information to the 3-year class


• Prepares graduation paperwork for both undergraduate and graduate students.


• Assists in arranging classes and approved activities off campus.


• Arranges for photographer to photograph students for; composition photos, clinical bio sheets and database. 


• Assist with the PT Chapels

Committee Assignments:                                   

• Serves as back-up recording secretary for Faculty Council.

Supervisory responsibilities

Supervises student workers and graduate assistants in the Program office.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a commitment for Andrews University and its quality physical therapy education programs.


• Demonstrates the attributes of a skilled team player.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Enjoys working with people individually and in groups.  


• Excellent customer service skills with all customers.


• Exceptional time management and organizational qualities, excellent attention to detail.


• Self-directed and motivated to complete tasks and solve problems.


• Demonstrates ability to work on and complete multiple projects with frequent interruptions, prioritize tasks and shift priorities to meet demands.


• Computer proficiency in Microsoft Word, Excel, Access, Outlook and Google drive.


• Ability to understand assignments, do productive and accurate work, make sound judgments within the area of responsibility, solve problems in reasonable and logical ways and have a general ability to plan, organize and carry out routine and non-routine assignments on a timely basis with general supervision.


• Types with accuracy and average speed.


• Demonstrates fiscal acuity.


• Ability to respond quickly and effectively under conditions of heavy pressure in an environment with frequent interruptions and changing priorities while maintaining a pleasant demeanor.


• Dependable, honest and trustworthy, especially with confidential information.

Cognitive Skills

• Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.

Communication Skills

• Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.


• Receive and interpret written communication in a timely manner.

Behavioral Skills

• Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

N/A

Interpersonal interactions

Must have excellent customer service skills as this person is the "front window/first impression" for the department. 

Please see qualifications section for more details.

Physical demands

TECHNICAL STANDARDS OF PERFORMANCE 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Psychomotor Skills

• Regularly required to speak, hear, stand, walk, and use hands and fingers.


• Receive visual and auditory information from faculty, staff, students and guests


• The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and a significant fine finger dexterity,


• Work at a computer for 6-8 hours per day

Work environment

Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.