RELIGION - Admin Asst Religion/History

Job Classification

  Hourly Full-time (35-40)

Position summary

Assisting the Departments of Religion AND History & Political Science chairs in administrative functions, serving students, caring for the departmental environment

 

Qualifications summary

• Familiar with AU policies and procedures & computer programs,


• Able to multi-task


• Good interpersonal skills


• Positive spiritual attitude

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Keep regular office hours, being in charge of office environment


• Coordinate reservations for use of department suite


• Overview of schedule and appointment for chair(s)


• Process administrative forms for the department(s)


• Communicate with prospective students, assist with recruitment and general advising


• Oversee departmental finances and monitor accounts as needed


• Assist in monthly budget review and preparation of materials for annual budget planning


• Coordinate departmental travel paperwork, expense reports, and purchasing 


• Prepare departmental class schedules and assist with bulletin copies


• Assist and update department brochures, handbook, and other promotional materials


• Arrange, maintain, and process departmental meeting minutes, correspondence files, and communication


• Assist in creating and editing documentation for annual assessments, accreditation, and academic evaluation


• Update and revise departments' websites


• Advertise for department assemblies as needed


• Serves as liaison for the department to the Departments of Academic Records, Undergraduate Admissions, and Student Financial Services.


• Coordinate departmental activities and events


• Assist in other duties as needed

Supervisory responsibilities

• Supervise student workers including hiring, training, assigning tasks, and timeclock management

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• Associate degree preferred


• Experience in academic environment preferred


• Proficient use of Microsoft Word, Excel, Power Point, Photo Shop, and Publisher are highly desirable. The ability to properly and professionally utilize Email is essential. This includes the understanding of email etiquette, formatting, and legal and moral issues. Must be able to become familiar with Bulletin editing websites (Acalog and Curriculog), course management website (Portal), assessment program (WEAVE), Banner, and Vault.


• Ability to express themselves well in oral and written English

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

N/A

Interpersonal interactions

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Careful attention to detail and high responsibility with limited supervision in a multitasking atmosphere is required.  Needs decision making skills and ability to function autonomously under pressure.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, stoop, kneel, crouch, carry, talk, and hear. The employee frequently is required to reach with hands and arms. The employee must occasionally lift and/or move up to 20 lbs. 

Work environment

The office environment is highly varied with many interruptions, requiring strong concentration. A high degree of accuracy and close attention to detail is essential. A cheerful or happy, friendly, helpful attitude is highly desired.

The balance of two departments can make this a noisy workplace; in addition, the piano in the Department of Religion is used on a regular basis and requires focused concentration.