GLOBAL LEADERSHIP INSTITUTE - Administrative Assistant for Inst of Cross Cultural Ldrshp & CEIS

Job Classification

  

Position summary

The Administrative Assistant for the Institute of Cross Cultural Leadership is responsible for supporting the operations of the Institute and the Center for Leadership. This position works independently, performing a wide range of complex and confidential administrative and clerical support duties.

Qualifications summary

This individual must be highly organized and provide oversight for all ongoing projects and assure deadlines are met. This position requires a candidate with excellent written and verbal communication skills, project management skills, complex problem solving and critical thinking skills, and the abilities to prioritize work, use time effectively, and manage multiple demanding projects simultaneously. This individual must use discretion, sensitivity, and sound judgment to handle a wide range of people and/or issues.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Maintains calendars for the Institute's faculty


• Answers and routes phone calls, mail and e-mail messages and handles wide-range information dissemination


• Receives and directs visitors for the Institute and for Bell Hall


• Serves as principal administrative contact and liaison with all Institute constituents and external contacts


• Makes travel arrangements for the Institute's faculty


• Pocesses the Institute's faculty expenses, travel and reimbursements


• Plans and executes special events and special projects for the Institute


• Creates and maintains the Institutes' files, documents, and archives as requested


• Purchases supplies as needed for the Institute


• Performs other duties as assigned

Supervisory responsibilities

• Resource to Bell Hall graduate assistants and student workers in Bell Hall as needed

Qualifications

• Bachelor's degree preferred.


• Minimum of 4 years of work experience preferred.


• Experience in providing high-level administrative support and support for special projects and confidential work is desired.


• Experience with planning special events is also preferred.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• General knowlege of computer, printer, photocopier, and telephone system and other office tool use


• Microsoft Office (Word, Excel, Outlook, etc...)


• Google Drive (Docs, Sheets, Presentation, etc...)


• Web content management

Interpersonal interactions

• Must be comfortable interacting with senior University administrators, managers, staff, faculty, students and general public, as well as international SDA Church leaders and individuals from diverse cultures


• Must be able to communicate effectively and be courteous when interacting with others to create a positive impression

Physical demands

While performing the duties of this job, employee will regularly be required to sit, walk and stand; talk or hear, both in person and by telephone; and use hands repetitively to operate standard office equipment.

Work environment

Typical office conditions. Noise level is usually quiet.