GRAD PSYCH AND COUNSELING - Administration Assistant for Accreditation

Job Classification

  Salaried Full-time (75-100%)

Position summary

The Accreditation and Assessment Coordinator is responsible for developing and coordinating all departmental accreditation and assessment activities, including but not limited to, APA, CACREP, NASP, CAEP, State Recognition, and Andrews University assessment reports.  Departmental accreditation activities include assisting administrative offices with assessment plans, and aggregating data from multiple sources.

Additional roles include supervising the administrative staff and managing the overall operations of the department to ensure the systems, procedures, and policies are performed in a timely and organized manner.

Qualifications summary

• Bachelor’s required and Master’s Degree and prior experience in accreditation strongly preferred.


• Advanced verbal and (graduate level) written English skills required.


• Detailed oriented with good analytical abilities


• Able to organize multiple projects concurrently and prioritize tasks


• Must work independent of supervision and adhere to deadlines without prompting


• Applicants must complete a writing sample prior to progressing past the interview stage

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Accreditation Coordinator:

• Write, collect necessary data, and complete all accreditation applications and renewals for programs in the department. 


• Participate in, and provide data for, campus related assessment meetings as relevant to this department’s programs.


• Become proficient in University software necessary for data collection (Livetext, Class Climate, Recruit, etc)


• Organize all department accreditation site visits and be the point person and lead contact during those events.


• Serve as liaison between the State of Michigan, regulatory agencies, and accrediting bodies.


• Oversee the collection and accuracy of all critical documentation that supports compliance with accreditation requirements.


• Work with faculty to ensure the development and implementation of program content to meet accreditation standards.

 

Related Academic & Office Manager Responsibilities:

• Work closely with Department Chair create reports, provide data to administration, etc. 


• Supervise the activities of the Administrative Assistant(s).


• Ensure that the Admin(s) maintain student files and data is collected and documented. 


• Create, enter into Class Climate, and provide to faculty the survey data from completers, partners, and employers.


• Oversee the Departmental budget to ensure correct billing, compliance with spending policies, and that individual budget areas are on target. 


• Support the Administrative Assistant(s) with ensuring the accuracy of faculty load reports to drive decisions regarding scheduling, course assignments, and overload funds. 


• Update program manuals for the Department as needed for accreditation compliance.


• Sit in on monthly program core meetings.    


• Review and approve via Curriculog any bulletin changes submitted by the Administrative Assistant(s). Ensure changes are congruent with program accreditation needs, and are voted through the appropriate committees and correctly implemented. 


• Coordinate the new program approval process and implementation of all new degrees or certificates within the Department. Be responsible for creating content and submitting all documents based on timelines set in place by the University, and ensure approval through necessary committees is accomplished in a timely manner. 


• Provide backup support to the Administrative Assistant(s) by helping students as needed.  This may include answering the front desk phones, helping students check out assessment supplies, processing paperwork, and other duties as needed.  Will be responsible for providing front desk backup coverage when the Admin is not available. 

Supervisory responsibilities

Coordinate Administrative Assistant(s) and manage office.            

Qualifications

• Write, collect necessary data, and complete all accreditation applications and renewals for programs in the department. 


• Participate in, and provide data for, campus related assessment meetings as relevant to this department’s programs.


• Become proficient in University software necessary for data collection (Livetext, Class Climate, Recruit, etc)


• Organize all department accreditation site visits and be the point person and lead contact during those events.


• Serve as liaison between the State of Michigan, regulatory agencies, and accrediting bodies.


• Oversee the collection and accuracy of all critical documentation that supports compliance with accreditation requirements.


• Work with faculty to ensure the development and implementation of program content to meet accreditation standards.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Excellent keyboarding skills


• Advanced knowledge of Microsoft Office Suite


• Ability to learn new computer software quickly such as: Livetext, Class Climate, Recruit, etc.

Interpersonal interactions

• Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and aligned with the values of the university.


• Be able to build and establish positive working relationships with coworkers, students, and the public.


• Meet the needs of coworkers, students, and the public, by anticipating, understanding, and responding even when that need is not clearly conveyed.


• Feel comfortable working cooperatively and effectively with other departments on campus as well as immediate coworkers and students to help resolve problems, and make decisions that enhance departmental effectiveness.


• Be a decision maker that can, with appropriate training, assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the department and students.


• Know how to set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.


• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Physical demands

A successful individual will be able to meet the physical demands described here to perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This job requires the employee to:

            -sit for periods of a few hours at a time

            -use hands with freedom

            -reach out with hands and arms

            -stand and walk

            -lift and move 25 lbs.

            -use a computer and telephone

Work environment

The environment characteristics described here represent what an employee will encounter while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The noise level in this open work environment fluctuates from low to moderate.