SCH OF COMM SCI & DISORDERS - Admin Asst Communicatn Sci Dis

Job Classification

  Hourly Full-time (35-40)

Position summary

The administrative assistant will assist in running the department, serving students, faculty, and the community.  Friendly and welcoming, this person will assist with the graduate admissions process, the onsite-clinic, bulletin changes, course scheduling, and other designated process unique to the running of the speech-language and hearing programs within the school. 

 

Qualifications summary

• Computer/technology skills - including Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and other on and off-campus databases


• Strong Organizational Skills


• Strong written and oral communication


• Ability to manage financial record keeping


• Strong Customer Service and Interpersonal Skills

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Open and Close office - daily

Serve as administrative assistant to the Chair - daily

• Assists with projects and other standard tasks


• Schedules appointments, and meetings


• Composes and prepares confidential correspondence, reports, and other documents

Assist with the mainenance of student and client electronic files - as needed

Answer phones - daily

Distribute Undergraduate and Graduate program information both electronically and US Mail - as needed

Assist with the managing of financial records of the school - monthly

Assist with managing the Speech-Language & Hearing Clinic -daily

Assist in the managing of chair's calendar - daily

Assist program director admissions for the graduate program - seasonal

Assist in making faculty travel arrangements – including air/car/hotel - as needed

Prepare faculty meeting agenda and record school faculty/staff meeting minutes - weekly

Assist with completing contract/adjunct faculty contracts - each semester

Update course schedule - each semester  

Update school webpage - as needed 

Assist in seasonal decorations and displays for the school - as needed

Assist with preparation for graduate orientation, white coat ceremony for graduation, retreats, and events within the school 

Assist with data collection and preparation for accreditation visits and maintenance

Assist students with petitions, and other forms

Supervisory responsibilities

None

Qualifications

Excellent  interpersonal and teamwork skills

Ability to make every individual feel appreciated and heard

Strong Skills and Experience with Microsoft Office Suite and a willingness learning new software

Ability to manage challenging people and situations

Strong organizational skills

maintain confidentialtiy 

Ability to manage financial records

Honesty, Integrity and Confidentiality


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Excellent knowledge of Microsoft Office Suite


• Ability to learn new software programs quickly

Interpersonal interactions

N/A

Physical demands

Desk/office environment and expectations

Ability to move around campus easily

Abble to sit and stand for various periods of time

Work environment

Office environment on an academic campus.  There is an speech-language and hearing clinic with the school.