FINANCIAL RECORDS - Travel & Expense Assistant

Job Classification

  Hourly Full-time (35-40)

Position summary

This position is a customer service position. The primary duties include coordination of expense report and corporate credit card processing as well as user management of corporate credit card. In addition this position is responsible for general departmental administrative assistant functions. This position also includes some accounts payable, banking, tax, accounting, and collections duties.

Qualifications summary

Must have excellent customer service skills. Must be able to maintain professionalism in dealing with a wide variety of people on sometimes controversial issues.  

Detail oriented.

Demonstrable business aptitude. Ability to apply good business practices to work duties. 

Good organizational skills.

Ability to deal with multiple interuptions and coordinate multiple duties with little supervision.  


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Coordinates Expense Report Processing and issues expense report advances and reimbursement.  First point of contact for employees filing or needing to file expense reports.  Provide instruction and does troubleshooting and problem solving.   

Corporate credit card (cc) user manager in compliance with University polcies. This person is first point of contact for all corporate cc users, insturcts users and helps resolve user issues with corporate cc.  

Administrative duties include:  supply ordering, answering phones, triaging walk-up inquiries, mail distribution, copy machine servicing, and other secretarial duties as assigned.

Back up to Accounts Payable (A/).   Positon is require to learn A/P processing and procedures to be able to assist or back-up A/P as necessary.   

Processing outbound wires.   

Monitoring faculty and staff receivables and working with the controller on collections when required.  

Processing of non-A/P 1099 transactions for monitoring and reporting purposes.    

Other duties as assigned.

Supervisory responsibilities

As A/P back up must sometimes supervise A/P students. 

Qualifications

Must have excellent customer services skills.   Must be able to maintain professionalism in dealing with a wide variety of people on sometimes controversial issues.  

Detail oriented. 

Demonstrable business aptitude.   Ability to apply good business practices to work duties. 

Good organizational skills.

Ability to deal with multiple interuptions and coordinate multiple duties with little supervision.   

Requires good math skills.   Efficient use of calculator is a plus.  

Excellent English.   

Ability to apply understand policies and laws in order to deal appropriatly with a variety of situations. 


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

N/A

Interpersonal interactions

Position deals constantly with all types of employees, students, outside customers, departmental staff.   Must be comfortable working with a wide variety of people.   Not easily flustered.   Cooperative and open minded but firm in applying University polices and regulations from regulatory bodies.   

Physical demands

General mobility.   

Work environment

Normal office environment.