THEOLOGY-CHRISTIAN PHILOSOPHY - Admin Asst Theo Christian Phil

Job Classification

  Hourly Full-time (35-40)

Position summary

Serve as assistant to the department chair and provide administrative support to professors in the Theology & Christian Philosophy Department. Liaise between faculty and students regarding department classes. Process administrative and financial paperwork including budgets, class schedules, bulletin changes, teaching contracts, and graduate assistantships; manage professors’ appointment calendars and travel; and schedule various departmental meetings. Assist with editing and/or preparation of manuscripts for publication. Coordinate various events/receptions. Various other duties as required.

Qualifications summary

Bachelor's degree and administrative assistant experience preferred.

Computer literate in the knowledge of Word, PowerPoint, Excel, and WordPerfect, and aggressive in learning new programs.

Concern about the spiritual well-being of students, staff, and faculty.

Excellent English language skills in speaking and writing.

Must be able to multi-task with frequent interruptions and work without direct supervision.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

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  Office procedures such as information management, filing systems, requisition of supplies and equipment, and other clerical duties.
  


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  Maintain records and files for classes taught within the department as well as distance education classes.
  


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  Order textbooks and process course materials/documents for duplication.
  


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  Manages supervisors’ calendars, schedules appointments, meetings, travel itineraries, and coordinates related arrangements.
  


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  Keep regular office hours and be in charge of the office environment.
  


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  Process administrative and financial paperwork including budgets, class schedules, bulletin changes, teaching contracts, and graduate assistantships.
  


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  Assist with editing and/or preparation of manuscripts for publication.
  


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  Manage/proctor distance education student exams.
  


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  Organize various events/receptions
  


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  Screens incoming calls and correspondence, including e-mail and faxes, and responds independently when possible.
  


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  Arranges programs or events by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
  


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  Coordinates and arranges meetings, reserves and prepares facilities.  Directs preparation of records such as agenda, notices, and resolutions for various committee meetings.
  


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  Takes and transcribes dictation, composes or transcribes from rough draft confidential correspondence, reports, bulletins, memoranda, course materials, manuscripts, and other departmental documents.
  


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  Assists in research work via library holdings and a variety of database resources.
  


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  Listens, counsels, prays with students encountering problems and resolves problems or directs students to the appropriate resource.
  

• Carries out other duties and responsibilities as requested.

Supervisory responsibilities

N/A

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Bachelor's degree preferred with emphasis in secretarial, communication, or educational skills; or equivalent in experience.
  


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  Computer literate in the knowledge of Word, PowerPoint, Excel, and, and aggressive in learning new programs.
  


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  Excellent English language skills in speaking and writing. Verbal skills in other languages useful but are not required.
  


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  Concern about the spiritual well-being of students, staff, and faculty.
  


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  Positive spiritual attitude and commitment to the mission of the seminary and the church.
  


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  Experience in an academic environment preferred.
  


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  Detail-oriented and well-organized; able to multi-task.
  


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  Good interpersonal, intercultural, and communication skills.
  


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  Student oriented.
  


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  Ability to edit professor projects/articles.
  

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

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  Good computer skills (Microsoft WORD, Excel and PowerPoint)
  


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  Detail-oriented, well organized
  


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  Ability to learn university systems (Moodle, Banner and other online systems)
  

 

Interpersonal interactions

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  Good interpersonal and communication skills with a wide range of student diversity.
  


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  Good intercultural skills.
  


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  Deeply student-oriented.
  

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Keyboard entry on a computer.
  


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  File materials.
  


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  Lifting up to 20 pounds; prolonged periods of time standing and walking for various events.
  


• Daily usage of multiple stairs.

Work environment

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  Office area with multiple distractions.
  


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  Moderate walking around campus.
  


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  Air-conditioned, well lighted.
  


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  Daily contact with diversity and multiple students.