CAMPUS SAFETY - Compliance Lieutenant
Job Classification
Salaried Full-time (75-100%)
Position summary
The primary role is to maintain and improve the University’s compliance regarding fire safety, occupational safety, and emergency management. This includes compliance with applicable regulations/standards, as well as industry specific best practices. This is accomplished through policy development/management, developing campus relationships, campus education, managing inspections, and working with emergency services including the LEPC.
The secondary role is leadership within the office, assisting with the primary function of providing patrol/dispatch services, and fulfilling any incident command role during an emergency. This is accomplished through participating in command decisions, supervising employees, and being capable of working a patrol/dispatch shift as needed.
Qualifications summary
A bachelor’s degree from a four-year institution, or four years related experience and/or training; or equivalent combination of both.
Must be capable of obtaining certifications through NFPA, MIOSHA, and FEMA. Must be proficient in computer skills, including use of spreadsheets and/or data analysis-based software.
Must have strong interpersonal skills and be capable of working with/leading a team.
Preferred experiences: Management, working at educational institutions, working through committee/group processes, developing/writing policies.
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
Compliance Administrative
- Capable of acting in the primary leadership position in absence of chain of command.
- Capable of functioning, at a basic operational level, in the position of a Dispatch Communications Officer or Patrol Officer. Responsible for helping cover operational shifts in either Dispatch or Patrol, as needed, including after hours, weekends, and at short notice.
- Chairs the Accident Review Sub-Committee of the Risk Management/Campus Safety Committee.
- Manages Compliance Division duties; emergency response, compliance inspections, compliance programs, etc.
- Member of the Risk Management/Campus Safety Committee.
- Participates as a team member on the University’s on-call EPA spill response team.
- Develop and maintain University policies in compliance with applicable statutes and best practices. Completed through partnership with University oversight committees and affected departments.
- Responsible for ongoing review of compliance safety program effectiveness through statistical and trend analysis, making both internal decisions as well as providing recommendations to other University departments and/or committees.
- Conducts and assists with educational programs to improve the safety of campus for students and employees and to comply with any minimum training requirements. Completed through partnership with University oversight committees and affected departments.
- Maintains a professional skill level through required annual continuing education credits, as necessary, for certifications in emergency preparedness, fire safety, life safety, occupational safety, and environmental health and safety.
Fire Safety
- Coordinates the required service and inspection records of fire alarm systems with Plant Services.
- Manages the required service and inspection records of campus fire extinguishers.
- Manages campus inspections and corrections related to life safety requirements (paths of egress, flammable/combustible storage, life safety equipment obstructions etc.)
Occupational Safety
- Manage required service/inspection process and records to maintain compliance.
- Works with University Risk Management to maintain compliance with insurance carrier requirements.
- Coordinates with HR Dept and individual departments to identify and assist with the development of a job hazard assessment for University positions as required by MIOSHA/OSHA.
- Responsible to provide training and/or training assistance for department specific employee operational training as required by MIOSHA/OSHA.
- Responsible to train and assist department supervisors’ with maintaining inspection and training records as required by MIOSHA/OSHA.
- Responsible to conduct injury/accident investigations for a root cause determination as required by MIOSHA/OSHA.
- Responsible to ensure the mitigation of identified occupational hazards.
- Responsible for the development and maintenance of a campus wide risk/hazard assessment for the campus.
- Required to respond to accident scenes for major injury/accident investigations when off-duty and to develop/maintain minor injury/accident investigation protocols for Patrol Officers.
- Coordinates with the Office of Human Resources on OSHA/MIOSHA accident reporting, as needed.
Emergency Management
- Manages the emergency preparedness drills for all University facilities, including day care, K-12, and University level buildings. Includes planning/conducting drills annually and maintenance of required records.
- Assists with the recurring maintenance of the University’s Emergency Operation Plan (EOP).
- Assists with planning and conducting of emergency exercises and drills as required by the EOP, and making recommendations for improvement.
- Assists with ongoing safety and security hazard analysis of the campus infrastructure against outside vulnerabilities.
- Capable of fulfilling roles within the Incident Command structure.
- Assists with the creation and maintenance of first responder books for all campus buildings.
- Assists local fire and law enforcement personnel as required during emergencies or in planning.
Supervisory responsibilities
- Directly supervises two Compliance Officers, but also expected to provide guidance/spot correction for any Officer as needed.
- Ensures that all subordinates are present and accounted for by regular maintenance of work schedules in coordination with Command.
- In coordination with Command, supervises the training, evaluations, and management of AUOCS Compliance Officers and ensures that all assigned personnel are performing assigned duties. Takes corrective action as necessary.
- Manages Compliance Division training program including annual recertification requirements.
- Provides assigned personnel with feedback on their performance.
- Provides quality leadership through example.
- Responsible for providing supervision and guidance for subordinates to complete office operations at all times (day and night).
- Oversees the fire extinguisher service room
Qualifications
Education, Experience, and/or Certifications
- A bachelor’s degree from a four-year college or University, or four years related experience and/or training; or equivalent combination of education and experience.
- Must have or be capable of obtaining certifications:
- NFPA Fire Inspector Level I
- MIOSHA Training Institute Level I & Level II
- FEMA Professional Development Series
- FEMA 100, 200, 300, 400, 700, and 800
- First Aid/CPR/AED
- Advanced certifications in emergency management preferred
- Must also have or be capable of completing a police/reserve police academy and becoming certified as an APCO/Dispatch Communication Officer
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present both technical and general information and respond to questions from groups of administrators, supervisors, employees, and the general public.
Leadership & Received Direction
The position has the authority to take action or make recommendations that will affect procedures, processes, and practices involving customers or employees within the same department as well as campus wide in regards to the safety of the campus. This includes building evacuations, campus lockdowns, stop work orders, and/or other actions that affect the operational safety practices of the University
Ability to provide leadership to both the Compliance Division and the entire office. Expected to lead by example and be capable of developing leadership skills in subordinates.
Ability to work/function with minimal direction and provide Command with recommendations/guidance on objectives for the Compliance Division.
Mathematical Skills
Ability to calculate figures and amounts such as proportions, percentages, distances, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Additionally, able to calculate occupant loads and minimum distances for life safety equipment such as fire extinguishers, AEDs, and first aid cabinets.
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
Computer Skills
Must be proficient in using computers and associated software and satisfactorily complete an office skills test. Must be proficient in software applications such as Microsoft Excel, Word, Outlook, and PowerPoint.
Experience in web-based platforms such as Learning Hub or CMS is preferred. Experience in Adobe Illustrator also preferred for use in developing educational posters and inspection tags.
Equipment/Software Used
Must be proficient or able to become proficient in the use of:
- Communication devices such as radios/telephones while under stress/during an emergency.
- Fire alarm monitoring systems
- Environmental monitoring systems (such as decibel meter, multi gas detector, light/lumen meter).
Will also be expected to operate vehicles, including ¾ ton trucks, minivans, golf carts, as well as utility based vehicles such as forklifts, aerial lifts, and bucket trucks.
Interpersonal interactions
Must act comfortably with all who interact with this office, including: students, employees, administration, community members, emergency services, contractors and vendors.
Must have a friendly personality and be willing to help "clients," according to their needs, while also being capable of enforcing University policy in a professional and courteous manner.
Must be willing to train and supervise students, and also interact on a professional level with faculty and staff. Must be a team player and fit comfortably with the office atmosphere and philosophy of advocacy.
Physical demands
While performing the essential duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls. The employee is regularly required to use other senses to talk, hear, taste, and/or smell. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is regularly required to sit, stand, jump, climb, balance, stoop, kneel, crouch and crawl. The employee must occasionally lift and/or move more than 100 pounds, frequently lift and/or move up to 50 pounds, and regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While it is impossible to predict all situations that someone might encounter while performing their duties, it is understood that the employee will be expected to work both in an office setting as well as operate on University property, including inside buildings, rooftops, utility/mechanical spaces, workshops, chemical storage, and campus grounds. Employee will be expected to be able to work outside in Michigan type weather as needed.
As a function of assisting in shift coverage, for either Patrol or Dispatch, expected to cover a specific shift that operates within a 24hour period, including days and nights and any associated weather conditions. During these common activities an employee might be confronted with potentially dangerous situations. All employees are expected to use their best personal judgment to ensure their own personal safety. Employees should not actively seek to engage threats but instead should be good witnesses for law enforcement.