ARCHITECTURE - Admin Asst Schl Arch/Intr Dsgn

Job Classification

  Hourly Full-time (35-40)

Position summary

Supports the Department Chair and program directors in providing quality Architecture and Interior Design programs at AU by providing comprehensive assistance with the accreditation, assessment, administration, and management requirements of all school programs. This person also functions as team leader for the office support staff and assists in other department functions as assigned. 

Qualifications summary

EDUCATION and/or EXPERIENCE
In the absence of a four-year degree, a person with less education but who has management experience and an exemplary work history that includes demonstrated skills in Word, Excel, Access, Outlook, and Adobe will be considered.
 
LANGUAGE SKILLS
Outstanding communication skills with mastery of spoken and written English language.
 
MATHEMATICAL SKILLS
Proficiency in college math and statistics.
 
REASONING ABILITY
Excellent critical thinking and decision-making abilities.
 
CERTIFICATES, LICENSES, REGISTRATIONS
NA


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
 
Routine Office Duties:

• Answer phones and greet visitors


• Assist faculty and approximately 90 students


• Processing letters/memos/notices


• Maintain office calendars


• Maintain files, includes student files


• Schedule meetings (Chair and general school meetings)

 
Minutes/Agendas:

• Faculty Meetings


• Fall Faculty Retreat


• Architecture Professional Degree Council (Curriculum)


• Faculty Search Committees


• Advisory Council

 
Budgetary Responsibilities:

• Work with Chair on budget issues (current year and new year)


• Handle personnel issues for contract teachers


• Process time for student workers


• Process check/cash requests


• Reconcile monthly trial balance


• Assist with budget for fifth year trip, Mission Trips, Europe, Waldensian, etc.


• Handle billing for Architecture Mission Group (AMG)

 
Beginning of School Year Responsibilities:

• Desk check-out and check-in (end of school year)


• Course Notebooks (fall and spring)


• Student Handbook


• Student Directory


• Student & Faculty Photo Directory


• Arrange for 4^th & 5^th Year Photo with Dave Sherwin for graduation


• Order Office Supplies

 
Supervise Student Labor tasks as follows:

• Maintain desk/desk accessories 


• Prepare beginning-of-the-year folders 


• Design and populate Annual Newsletter 


• Design August Postcard to current and new students


• Develop Student Worker Schedule Poster


• Process Monthly Student Charges for supplies, copies, woodshop, AIAS & Tau


• Prepare Graduation Invitation design


• Develop Graduation Slide-Show for open house

 
Assist with Travel Arrangements:

• Mission Trips (Guatemala, etc.)


• Annual Architecture Administrator’s Conference for chair or program directors

 
Contact with Prospective Students:

• Answer phone/email inquiries 


• Assist with scheduling visits through Enrollment Services


• Keep fold-out brochure updated

 
Handle Special Events:

• First day of studio assembly


• Awards Program


• Graduation Celebration


• Lecture Reception Refreshments


• Coordinate final review meals, year-end faculty meals

 
Update:

• Architecture Assembly schedule in coordination with Student Life


• Student address and phone lists


• Faculty Handbook


• Student Files for each new school year 

 
Miscellaneous Responsibilities:

• Maintain printing supply inventory


• Handle maintenance/repair work orders

 
Responsible to:

• Ariel Solis, School Chair

Supervisory responsibilities

Supervises student workers

Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a commitment to Andrews University and its quality architecture education programs.


• Demonstrates the attributes of a skilled team player.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Enjoys working with people individually and in groups.       


• Exceptional time management and organizational qualities, excellent attention to detail.


• Self-directed and motivated to complete tasks and solve problems.


• Demonstrates ability to work on and complete multiple projects with frequent interruptions, prioritize tasks and shift priorities to meet demands.


• Experience maintaining expense accounts and budgeting preferred.


• Computer proficiency in Microsoft Word, Excel, Access, and Outlook, and Adobe Acrobat.


• Ability to understand assignments, do productive and accurate work, make sound judgments within the area of responsibility, solve problems in reasonable and logical ways, and have a general ability to plan, organize and carry out routine and non-routine assignments in a timely basis with general supervision.


• Editorial, proofreading, and document formation skills.


• Ability to compose original letters and other correspondence with given information. 


• Types a minimum of 50 wpm with 95% accuracy.


• Demonstrates fiscal acuity. 


• Ability to respond quickly and effectively under conditions of heavy pressure in an environment with frequent interruptions and changing priorities while maintaining a pleasant demeanor.


• Excellent customer service skills with all customers.


• Dependable, honest, and trustworthy, especially with confidential information. 

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

TECHNICAL STANDARDS OF PERFORMANCE  
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Psychomotor Skills

• Regularly required to speak, hear, stand, walk, and use hands and fingers. 


• Receive visual and auditory information from faculty, staff, students, and guests


• The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity, 


• Work at a computer for 6-8 hours per day

Cognitive Skills

• Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.

Communication Skills

• Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.


• Receive and interpret written communication in a timely manner.

Behavioral Skills

• Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.

Interpersonal interactions

• Demonstrates the attributes of a skilled team player.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Enjoys working with people individually and in groups.


• Must be comfortable interacting with students in a supervisory role.

Physical demands

• The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity, 


• Work at a computer for 6-8 hours per day

Work environment

Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise, and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.