HUMAN RESOURCES ADMINISTRATION - Employment Assistant

Job Classification

  Hourly Full-time (35-40)

Position summary

Responsible for assisting in maintaining communication/paperwork flow between University departments and the Human Resource office (contracts, recommendation for appointment forms, pay rate sheets (PAFs) and Electronic Personal Actions Form (EPAFs), hire letters, job postings, termination forms, and other documents) and assisting customers at the Employment Office front desk.

Qualifications summary

Associate degree, or two to three years’ related experience and/or training; or equivalent combination of education and experience. 


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Includes the following, as well as other responsibilities that may be assigned as needed:

• Answering employment questions, via phone, email, and in person


• Communicate any employment changes and updates


• Processing employment paperwork for new hires, rehires and filing them electronically


• Applying EPAFs through the banner self-service/ administrative banner and PAFs process


• Investigating EPAF's and PAF's discrepancies


• Assist in processing new hire and rehire letters


• Assist with termination, evaluation, and audit processes as needed


• Utilize a computer, and proficient and speedy typing skills in all aspects of the job


• Assist with providing departments with knowledge of both state and federal requirements for employment eligibility, including minors and international students


• Assist in the administration of office skills tests to student employee applicants.

Supervisory responsibilities

Reports to: Employment Manager.

Supervises:  Student assistants working on needed projects.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Works with the Employment Manager on supervisory issues.

Qualifications

Education and/or Experience:

Associate degree, or two to three years’ related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read, analyze, and interpret employment documents, audit reports, and legal documents. Ability to respond to common inquiries or complaints from customers. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, managers, administration, clients, customers, and the general public. Strong written and oral communication skills.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Ability to use a computer, printer, scanner, and fax machine. Proficient and speedy typing skills desired. Ability to use a computer to write, edit, and maintain Word and Google documents, spreadsheets, process manuals, emails, Adobe Acrobat Pro, digital files, and other possible tasks.

Interpersonal interactions

Ability to work with all types of personalities in challenging situations.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.  The noise level in the work environment is usually moderate.