DEANS OFFICE-BUSINESS - Administrative Student Assistant
Job Classification
Student-Regular
Position summary
Assists the Administrative Assistant and Professors for the College of Professions in serving the academic departments of the school.
Qualifications summary
Excellent customer service and interpersonal skills; proficiency with computers and technology; experience with Microsoft Office; comfortable interacting on the phone; exceptional written and oral communication skills.
Duties and responsibilities
Daily Duties:
- Answer phone and email correspondence with clients
- Check voicemails and respond appropriately
- Assist faculty, staff, students, and visitors to the CP with their needs
- Replenishes copier and printer with paper
- Keep the copier room and supply cabinet clean and organized
Periodic Duties:
- Clean up dishes and kitchenette area in the workroom
- Design posters for CP events and initiatives
Irregular Duties:
- Clean/rearrange furniture in Whirlpool Room or other areas, if needed
- Walks documents to the administration building as needed
- Other duties as assigned
Supervisory responsibilities
N/A
Qualifications
- Exceptional written and oral communication skills
- Fluency in English required (proficiency in Spanish a plus)
- Proficiency with computers and technology
- Microsoft Office experience
- Organizational skills
- Scheduling skills
- Dependable/reliable
- Customer service and phone skills
- Ability to handle information of a sensitive nature with confidentiality
- Flexible (ability to change priorities of tasks)
- Length of stay - 1 year minimum, longer is highly desired
Technical competencies
N/A
Interpersonal interactions
- Strong social skills required for assisting visitors with questions or directing them to the appropriate faculty or staff member
- Regular interaction with faculty and staff in a support role
- Interact with students and help them with questions or concerns and occasionally motivate them to come to an SBA event or field trip
Physical demands
- Sitting at a desk/computer for the period of time you are working
- Occasional moving of furniture or boxes
- Must be able to lift upwards of 40 pounds on an occasional basis
Work environment
Typical office environment with limited noise or equipment hazards.
NOTE: No personal business will be allowed during work hours (scheduling personal appts, school work, etc.)