CHILDRENS LEARNING CENTER - Office Assistant: 2022/2023 School Year

Job Classification

  Student-Regular

Position summary

Serve as assistant to the director and provide administrative support to teachers of The Crayon Box.   Assistants director with all day to day procedures of The Crayon Box Children's Learning Center which provides care for up to 150 children ages 2 weeks - 12 years.  Represent the center to the parents and work closely with the families to oversee their children's schedules and financial accounts. Process administrative and financial paperwork with accuracy. Various other duties as required.  Flexible scheduling but must work 4 hours a day.  Must be an enrolled student of Andrews University.

Background check and fingerprinting are required

Qualifications summary

Qualifications Required to Perform Essential Job Functions:

• Proficiency in office/clerical/computer skills needed.  Classes in Business is preferred

• One year experience that involves secretarial service, customer service and personal computer operations preferred.

• A minimum of six months to a year is required to become acquainted with the institution and procedures of the job.

Duties and responsibilities

Responsibilities are as follow but not limited to:  

• Assists the Director by analyzing and organizing office and center's operations and procedures such as staff, and children's schedules; bookkeeping (children's accounts - billing/payments)
  
   


• Tours for prospective families and enrollments (when Director is not available) and other office jobs as assigned.  
  
   


• Greeting parents, stepping in to the classroom when needed, and scheduling changes, adjusting accounts, deposits.  
  
   


• Help with state forms/reports.
  
   


• Orders meals from cafeteria and coordinates food delieveries from Apple Valley.  

• Keep regular office hours and be in charge of office environment and office cleanliness.
  
   


• Other jobs as assigned. 

Supervisory responsibilities

May supervise student workers, as determined by the Director

Qualifications

• Courses in Business is preferred




• Office experience preferred
  
   


• Must be willing to work as a team.
  
   


• Reliable.
  
   


• Ability to work independently with accuracy.




• Strong business math and computer skills is required.




• Good social skills and able to communicate with confidence.
  
   


• Adaptable and able to multi-task.




• Ability to express themselves well in oral and written English

Technical competencies

Adept in technology is required

Interpersonal interactions

• 
  Involves extensive contact with others.  Must possess good communication, negotiation, and listening skills.  Able to handle families and children from various backgrounds.  Have excellent phone skills and be able to diffuse client's concerns.  Most love children.  
  

Physical demands

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.  The employee frequently is required to climb or balance and taste or smell.  The employee is occasionally required to sit.  The employee must regularly lift and/or move up to 50 pounds.  Must be push lunch cart to the cafeteria and back daily in various weather conditions if needed.  Specific vision abilities required by this job include close vision, distance vision, and color vision.

Work environment

The Office Assistant must be able to handle prescribed daily tasks while accommodating constant interruptions.  Open office design allows noise to be a disturbing factor.  The noise level in the work environment is usually loud.    Work space is well-lit, but computer work may cause eye or wrist strain with prolonged activity.