CAMPUS & STUDENT LIFE - Title IX Investigator/Assistant to the VP for Campus & Student Life
The primary role of the Deputy Investigator conducts investigations and comprehensive investigation reports of formal complaints regarding allegations of Seuxal Harassment and Civil Rights violations. The Deputy Investigator provides general support to the Title IX office in fostering a culture that is committed to maintaining a respectful campus environment for all members of the learning coummunity.
The Assistant to the VP provides a wide scope of responsibilities in support of the work of the VP for Campus & Student Life to foster the optimum quality of student life, including general executive assistance,special projects and campus programming.
To excel in this position, an individual must have extensive knowledge and understanding of Title IX best practices in higher education as well as of the mission and operations of the University and Student Life. They must also be able to exercise excellent judgment and discretion, with the ability to manage highly sensitive and information, work independently as well as with directives, with a demonstrated commitment to inclusion and equity in working with diverse populations
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
Deputy Investigator & Title IX Office support (75%)
Deputy Investigator (60-65%)
Conducts a prompt, thorough, and impartial investigation of formal complaints assigned by the Vice President for Campus & Student Life, regarding Sexual Harassment, discrimination, other type of harassment, or special student conduct cases, supporting the lead investigator in identifying parties and witnesses, preparing for the relevant interviews and participating in the actual interviews for all formal complaints from University faculty, staff, and students.
Serves as the logistics investigator to facilitate the communication processes that set up appointments with the relevant parties and witnesses for each case.
Facilitates the processes to obtain timely transcription of the audio interviews.
Gathers and assesses all information relevant to the investigation.
Prepares a draft of the Investigative Summary Report after conducting a careful review of all of the available information, evidence and transcripts, that includes the allegations, investigation objectives, relevant definitions and policies, a case narrative and a synthesize of the key evidence that is relevant to the allegations and the objectives of the investigation.
Continuously identify and integrate best practices regarding Civil Rights investigation into knowledge base and practice; stay abreast of current movements in the field of investigations by participating in conferences and workshops as well as reviewing relevant cases, literature, and research.
Title IX Office Support (10-15%)
Assists the Senior Deputy Title IX Coordinator in the implementation of annual Title IX education training and the dissemination of materials regarding for all faculty, staff, and students, special groups to foster prevention, training, and awareness of campus resources, policies, reporting processes.
Assists the Senior Deputy Title IX Coordinator in providing specialized training content for all staff engaged in Title IX processes as deputies, investigators, investigators, support advisors, decision-makers and appeal panels, referral agents, etc.
Assists the Title IX Coordinators in preparing materials and maintaining minutes for the TIX Steering Committee.
Organizes and maintains an institutional repository for all records regarding Title IX compliance including all Title IX reports, cases, and investigations as well as annual reports of the number, nature, findings, and outcome of all reports filed, and pattern monitoring, etc.
Uses discretion and expertise to articulate Title IX policies and protocols.
Support to the Vice President for Campus & Student Life (25%)
Provides exceptional service to all on and off campus entities by using advanced customer service and problem-solving skills as well as discretion in responding to a wide range of inquiries for the Vice President.
Serves as the project manager for all requests for responses and signatures from the Vice President.
Manages invites, communications, and logistics related to recurring meetings as well as key Student Life team and the Board of Trustees subcommittee meetings.
Maintains and updates content of Student Life publications, Student Handbook, Directory, Title IX and Substance Abuse brochures, AU Bulletin, as well Student Life and Title IX office websites.
Conducts research, drafts and edits communications and documents, distributes emails and communications, etc.
Monitors and uses discretion in responding to the firstname.lastname@example.org email inbox.
Special Programming and Events
Provides the planning, organization, printed programs and full implementation of special Student Life programs including beginning of the school year events, including New Student & Parent Convocation & Matriculation Ceremony, Constitution day, Awards Celebration, and other special events as assigned by the Vice President.
Manages the hospitality and logistics related to campus visits for Student Life guests, speakers, potential new staff
Coordinates logistics for Student Life staff development activities and meetings.
Other projects and duties as assigned
Assists the Title IX Coordinators and the Vice President for Campus and Student Life in responding to the needs and goals by performing other projects and duties as assigned.
Most of the job description is accomplished in a traditional Monday-Friday schedule. Some flexibility that includes nontraditional hours is also necessary as it pertains to the deadlines and goals of the offices of Title IX and Student Life.
Meetings and Committee Assignments
As a member of the Title IX Steering team attends scheduled meetings. Attends other Student Life and campus meetings as requested by the Vice President.
Maintains professional growth through engagement in annual Title IX and Investigator training opportunities.
The requirements listed below are representative of the knowledge, skill and/or abilities that are required, highly desired or preferred.
Education and/or Experience
A Bachelor’s degree or training and experience in legal compliance related fields and practices and the proven ability to manage highly confidential and sensitive information is required.
Experience in conducting interviews and investigations and working in a high-level, stressful environment is strongly desired.
Title IX Investigator certification from established industry-related organizations as well as a working knowledge of Title IX processes and the complexities surrounding investigations in a college setting is preferred.
Customer Service, Communication and Language Skills
Exceptional skills in customer service as well as oral and excellent written communication skills are required. This includes the ability to read and communicate in fluent English, as well as to understand a wide variety of documents pertaining to compliance and the Higher Educational sector.
Critical Thinking and Reasoning Ability
Exceptional ability to think critically demonstrated by the skill to prepare questions relevant to allegations and investigative objectives, analyze a complex scope of highly sensitive information, synthesizing large volumes of information into a concise and logical written report as well as to read and interpret complex legal documents.
Must be a Seventh-day Adventist in good and regular standing.
Advanced computer and internet research skills including knowledge of MS Office, MS Outlook, Word, Excel, PowerPoint, Publisher, Website design, Adobe, and other software. Ability to do basic math as well as higher level analysis of financial reports.
Strong and effective interpersonal skills are required, most important being the need to demonstrate sensitivity and respect for all individuals that are often in distress as they navigate difficult processes, while at the same time remain impartial. This includes the ability to build rapport and listen both carefully, in real time, in order to create a comfortable level for the interviewee to participate and to be able to determine what follow-up questions may be needed to seek evidence related to the objectives of the investigation.
There are no physical demands such as lifting weighty objects or unusual body movements.
The physcial demands of this job are largely related to the personal pressures inherent in the role, of being able to function in a highly stressful work envinroment managing sensitive and complex issues impacting the wellbeing of others and striving to meet investigative case deadlines.