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CTR FOR ADV RESEARCH - Collections Associate-Periodcl

Job Classification

  Hourly Full-time (35-40)

Position summary

Responsible for all aspects of the Center for Adventist Research periodical collection as well as assist Center administration and staff with a wide range of collection management projects.

Qualifications summary

Attention to detail; accuracy is a vital component.

Fully comfortable searching the Internet, downloading, saving, and moving files.

Problem solve.

Working knowledge of Seventh-day Adventist history, culture, and church structure.

Enjoy interacting with researchers.

Sunday and some evening work needed.

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Responsible for all aspects of the Center’s extensive periodical work.  This includes, but is not limited to receiving, checking-in, shelving, handling requests for new titles, claiming missing issues, and binding.

Maintains, updates, and adds new records for all Center periodical titles using the online library catalog system.  This includes creating new records, augmentation, and enhancement of existing records by providing updated or additional data. 

Checks in and otherwise maintain the in-flow of over 1,400 titles in paper and digital formats in English and a wide variety of world languages.  A portion of this work is checking completeness, claiming missing issues, and binding paper issues.

Checks Internet sites regularly for new periodical issues available in print or digital formats, arrange for the Center to receive past and future issues, and download any available digital issues.

Shares with other Adventist entities periodicals no longer needed.

Manages the Center’s “born-digital” periodical collection.

Leads in organizing and preservation functions of the Center’s periodicals.

Supervision of student workers.

Responsible to meet all patrons and to conduct the interface with them during assigned times to work at the Reception Desk as a Reference Specialist.  Sunday and some evening work may be required.

Serves as retrieval assistant as needed.

Performs other tasks assigned by Center administration.

Supervisory responsibilities

Supervise one or more student assistants in cooperation with Center administration.




Library Knowledge


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Use of the James White Library's Innovative library system is required.  It is beneficial if the candidate has experience.  Training will be provided.

Interpersonal interactions

Will spend some time each week serving researchers who come to the Center and who call the Center.  Need to do well meeting and serving people.

Work with other Center staff on various projects.

Work closely with one or more student workers to accomplish your tasks.

Physical demands

Lift 40 pound box from the floor to a seven foot high shelf with the aid of a step stool.

Bend to reach the floor and reach up to access seven foot high shelf.

Able to push a library book truck.

Able to see file folders in the top drawer of a five drawer file cabinet and access them.

Able to sit or stand at a computer for long periods of time.

Able to walk while carrying an armload of paper periodicals.

Work environment

Typical office environment.

Time spent also in library stack area.