SCH OF COMM SCI & DISORDERS - Admin Asst Communicatn Sci Dis
Job Classification
Hourly Full-time (35-40)
Position summary
School of Communication Sciences and Disorders is seeking a full-time administrative assistant to assist in running the department, servicing, students, faculty, and the community. Friendly, and welcoming this person will assist with the graduate admissions process, the onsite-clinic, bulletin changes, course scheduling, and other designated process unique to the running of the speech-language and hearing programs within the school.
Qualifications summary
- Computer/technology skills - including Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and other on and off-campus databases
- Strong Organizational Skills
- Strong written and oral communication
- Ability to manage financial record keeping
- Strong Customer Service and Interpersonal Skills
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
Open and Close office - daily
Serve as administrative assistant to the Chair - daily
- Assists with projects and other standard tasks
- Schedules appointments, and meetings
- Composes and prepares confidential correspondence, reports, and other documents
Assist with the mainenance of student and client electronic files - as needed
Answer phones - daily
Distribute Undergraduate and Graduate program information both electronically and US Mail - as needed
Assist with the managing of financial records of the school - monthly
Assist with managing the Speech-Language & Hearing Clinic -daily
Assist in the managing of chair's calendar - daily
Assist program director admissions for the graduate program - seasonal
Assist in making faculty travel arrangements – including air/car/hotel - as needed
Prepare faculty meeting agenda and record school faculty/staff meeting minutes - weekly
Assist with completing contract/adjunct faculty contracts - each semester
Update course schedule - each semester
Update school webpage - as needed
Assist in seasonal decorations and displays for the school - as needed
Assist with preparation for graduate orientation, white coat ceremony for graduation, retreats, and events within the school
Assist with data collection and preparation for accreditation visits and maintenance
Assist students with petitions, and other forms
Supervisory responsibilities
None
Qualifications
Excellent interpersonal and teamwork skills
Ability to make every individual feel appreciated and heard
Strong Skills and Experience with Microsoft Office Suite and a willingness learning new software
Ability to manage challenging people and situations
Strong organizational skills
Maintain confidentialtiy
Ability to manage financial records
Honesty, integrity and confidentiality
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
Office Sweet - Microsoft Word, Excel, Publisher, PowerPoint etc.
Google/Chrome Suite - Google Sheets, GoogleDocs, etc
Interpersonal interactions
Must be comfortable interacting with students, faculty, applicants, parents, campus, and surrounding community.
Physical demands
Desk/office environment and expectations
Ability to move around campus easily
Abble to sit and stand for various periods of time
Work environment
Office environment on an academic campus. There is an speech-language and hearing clinic with the school.