CHILDRENS LEARNING CENTER - Office Assistant - 2023/2024 School Year

Job Classification

  Student-Regular

Position summary

Serve as Office Assistant and provide administrative support to teachers of The Crayon Box.   Assistants director with all day to day procedures of The Crayon Box Children's Learning Center which provides care to over 130 children ages 2 weeks - 12 years.  Represent the center to the parents and work closely with the families to oversee their children's schedules and financial accounts. Process administrative and financial paperwork with accuracy. Various other duties as required.  

Work hours: 15-20 hours per week

Must be a currently enrolled student of Andrews University. 

Qualifications summary

 

• Must be willing to work as a team.


• Reliable.
  
   


• Adaptable and able to multi-task.

Duties and responsibilities

Responsibilities are as follow but not limited to:  

• Assists the Director by analyzing and organizing office and center's operations and procedures such as staff, and children's schedules; bookkeeping (children's accounts - billing/payments)
  
   


• Tours for prospective families and enrollments (when Director is not available) and other office jobs as assigned.  
  
   


• Greeting parents, stepping in to the classroom/kitchen duties when needed, and scheduling changes, adjusting accounts, deposits.  
  
   


• Help with state forms/reports.
  
   


• Orders meals from cafeteria and coordinates food delieveries from Apple Valley.  

• Keep regular office hours and be in charge of office environment and office cleanliness.
  
   


• Other jobs as assigned. 

Supervisory responsibilities

Responsible for office workers' supervision when Director is not available.

Qualifications

• Must be willing to work as a team.


• Reliable.
  
   


• Ability to work independently with accuracy.


• Strong business math and computer skills is required.


• Good social skills and able to communicate with confidence.
  
   


• Adaptable and able to multi-task.


• Ability to express themselves well in oral and written English

Technical competencies

N/A

Interpersonal interactions

• 
  Involves extensive contact with others.  Must possess good communication, negotiation, and listening skills.  Able to handle families and children from various backgrounds.  Have excellent phone skills and be able to diffuse client's concerns.  Most love children.  
  

Physical demands

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.  The employee frequently is required to climb or balance and taste or smell.  The employee is occasionally required to sit.  The employee must regularly lift and/or move up to 50 pounds.  Must be push lunch cart to the cafeteria and back daily in various weather conditions if needed.  Specific vision abilities required by this job include close vision, distance vision, and color vision.

Work environment

The Office Assistant must be able to handle prescribed daily tasks while accommodating constant interruptions.  Open office design allows noise to be a disturbing factor.  The noise level in the work environment is usually loud.    Work space is well-lit, but computer work may cause eye or wrist strain with prolonged activity.