SCH OF REHABILITATION SCIENCES - Operations & Clinical Edu Asst

Job Classification

  Hourly Full-time (35-40)

Position summary

Supports the School of Rehabilitation Sciences Chair and the Director of Clinical Education in providing quality physical therapist educational programs at Andrews University, by assisting with the organization and management of the day-to-day operations of the School and the clinical education component of the DPT and tDPT programs. 

Qualifications summary

See qualifications and interpersonal interactions sections in the full position description for details.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Operations:                                                                                      70%

• Serves as primary School receptionist and triage.


• Maintains operation files per School records management guidelines.


• Prepares School class lecture and laboratory schedules - dates and times including, exams, seminars, holidays, recruitment fairs, special tests, etc.


• Coordinates Orientation Day activities for the School and prepares necessary materials.


• Maintains appropriate records for equipment checkout. Ensures that the building and equipment is safe and remains in good working order.


• Coordinates School events/social activities.


• Maintains updated Materials Safety Data Sheets in manuals for the office and labs.


• Manages & assists contract teachers with scheduling and other programmatic needs in the event the track coordinator is unable. 


• Schedules locations for special accommodation testing.


• Technology Coordinator- assists faculty with classroom technology resources and set-up as needed.


• Assists School Chair in maintaining and updating School webpages (schedules, and employee photos).


• Manages DPT social media platforms


• Oversees distribution of mail to faculty, staff and students.


• Briefs the Chair on information from faculty, staff and students.


• Orders, receives and maintains teaching and office supplies for School.


• Ensures office equipment and service contracts are maintained.


• Oversees usage and maintenance of PT building and submits work orders when needed.


• Manages building card access system and lock down for building security.


• Manages room bookings and rentals.


• Responsible for security, opening, and locking up the PT building or, when not available, designating a faculty or staff member.


• Maintains and inventories storage areas.


• Oversees student worker’s maintenance of School bulletin boards.


• Serves as back-up recording secretary for Faculty Council.


• Monitors program office and student lobby photocopiers and initiates service calls.


• Maintains the Physical Therapy School library.


• Supervises student workers and graduate assistant direct reports.


• Assists students with their day-to-day specific needs in the program.


• Works with the Admissions Coordinator to contact and assist each new student in the incoming DPT class.


• Advises students on registration process.


• Verifies students are registered in Registration Central each semester. Alerts Chair of those who are still not registered after sending several reminders. 


• Assigns faculty advisors and student laboratory sections.


• Gives building access to students and faculty through ID card system.


• Assigns student lockers, mailboxes, and School keys.


• Process all School purchase orders and non-teaching related check requests and processes invoices for payment.


• Prepares graduation paperwork for graduate students (ATC and Project Completion); reminds 3+3 students to complete graduation application for Bachelor’s degree.


• Arranges for photographer to photograph students for; composition photos, clinical bio sheets and database.


• Processes paperwork for program office and lab equipment service contracts.


• Processes applications and payment for student APTA memberships

 

 

Clinical Education:                                                                       30%

• Organizes and maintains electronic filing system for accreditation documents related to Clinical Education in department G drive.


• Works with and maintains data management for clinical education program.


• Maintains clinical faculty and students’ electronic and hard copy files as required by accreditation.


• Assists the DCE with arrangements and contracts for new clinical sites.


• Arranges liability insurance for clinical facilities.


• Gathers, prepares, and monitors clinical education information required for accreditation and the Self-Study Reports.


• Assists the DCE in preparation of reports for curriculum review committee.


• Maintains clinical education files according to department records management guidelines.


• Assists the DCE with all correspondence with students, faculty and clinical facilities.


• Plan and organize an annual CPR certification course and physical exam for students.


• Processes student paperwork on completion of clinical experience and follows up with students or facilities as needed to obtain required paperwork.


• Processes all licensure paperwork for students and alumni applying for PT license(s).


• Occasional weekend work may be required, particularly during graduation events.

Supervisory responsibilities

• Interviews, evaluates and recommends prospective student employees.


• Supervises student workers in the School office and custodial Grad Assistant in labs.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a commitment for Andrews University and its quality physical therapy education programs.


• Demonstrates the attributes of a skilled team player.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Enjoys working with people individually and in groups.  


• Excellent customer service skills with all customers.


• Exceptional time management and organizational qualities, excellent attention to detail.


• Self-directed and motivated to complete tasks and solve problems.


• Demonstrates ability to work on and complete multiple projects with frequent interruptions, prioritize tasks and shift priorities to meet demands.


• Computer proficiency in Microsoft Word, Excel, Access, Outlook, Teams, Google drive and Social Media platforms like Facebook, Instagram and LinkedIn.


• Ability to understand assignments, do productive and accurate work, make sound judgments within the area of responsibility, solve problems in reasonable and logical ways and have a general ability to plan, organize and carry out routine and non-routine assignments on a timely basis with general supervision.


• Types with accuracy and average speed.


• Demonstrates fiscal acuity.


• Ability to respond quickly and effectively under conditions of heavy pressure in an environment with frequent interruptions and changing priorities while maintaining a pleasant demeanor.


• Dependable, honest and trustworthy, especially with confidential information.

EDUCATION and/or EXPERIENCE

• 
  Baccalaureate degree or equivalent. In the absence of a four-year degree, a person with less education but who has management experience an exemplary work history that includes demonstrated skills in word processing, spreadsheets, and database may be considered.
  

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

TECHNICAL STANDARDS OF PERFORMANCE 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Psychomotor Skills

• Regularly required to speak, hear, stand, walk, and use hands and fingers.


• Receive visual and auditory information from faculty, staff, students and guests


• The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and a significant fine finger dexterity,


• Work at a computer for 6-8 hours per day

Cognitive Skills

• Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.

Communication Skills

• Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.


• Receive and interpret written communication in a timely manner.

Behavioral Skills

• Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.

Interpersonal interactions

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a commitment for Andrews University and its quality physical therapy education programs.


• Demonstrates the attributes of a skilled team player.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Enjoys working with people individually and in groups.  


• Excellent customer service skills with all customers.

Physical demands

Must be able to sit and/or stand at a desk for the majority of the work day. 

Work environment

Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.