GRAD PSYCH AND COUNSELING - Accreditation/Assessment Coord

Job Classification

  Salaried Full-time (75-100%)

Position summary

The Accreditation and Assessment Coordinator is responsible for developing and coordinating all school accreditation and assessment activities, including but not limited to, APA, CACREP, NASP, CAEP, State Recognition, and Andrews University assessment reports. The School of Graduate Psychology and Counseling (SGPC) accreditation activities include assisting office staff with assessment plans, and aggregating data from multiple sources.

Additional roles include supervising the office staff and managing the overall operations of the school to ensure the systems, procedures, and policies are performed in a timely and organized manner.

Qualifications summary

• Bachelor’s required and Master’s Degree and prior experience in accreditation strongly preferred.


• Advanced verbal and (graduate level) written English skills required.


• Detailed oriented with good analytical abilities


• Able to organize multiple projects concurrently and prioritize tasks


• Must work independent of supervision and adhere to deadlines without prompting


• Applicants must complete a writing sample prior to progressing past the interview stage

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Accreditation Coordinator:

• Write, collect necessary data, and complete all accreditation applications and renewals for programs in SGPC. 


• Participate in, and provide data for, campus related assessment meetings as relevant to this school's programs.


• Become proficient in University software necessary for data collection (Livetext, Class Climate, Recruit, etc)


• Organize all SGPC accreditation site visits and be the point person and lead contact during those events.


• Serve as liaison between the State of Michigan, regulatory agencies, and accrediting bodies.


• Oversee the collection and accuracy of all critical documentation that supports compliance with accreditation requirements.


• Work with faculty to ensure implementation of program content to meet accreditation standards.

 

Related Academic & Office Manager Responsibilities:

• Work closely with SGPC Chair create reports, provide data to administration, etc.


• Recruitment, facilitation of enrollment, and timely communication with prospective students.


• Collaborate on marketing initiatives to support student recruitment, program visibility, and community engagement.


• Upload and maintain documentation related to accreditation, student events, academic programs, and faculty profiles to ensure compliance, accuracy, and consistent record-keeping on SGPC website.


• Manage SGPC social media accounts (e.g. Instagram, Facebook)


• Supervise the activities of the office staff.


• Ensure that the office staff maintain student files and data is collected and documented. 


• Create, enter into Class Climate, and provide to faculty the survey data from completers, partners, and employers.


• Oversee the SGPC budget to ensure correct billing, compliance with spending policies, and that individual budget areas are on target. 


• Support the office staff with ensuring the accuracy of faculty load reports to drive decisions regarding scheduling, course assignments, and overload funds. 


• Update program manuals for SGPC as needed for accreditation compliance.


• Coordinate and attend weekly faculty and staff meeting, prepare meeting agenda, and take meeting minutes  


• Review and approve via Curriculog and bulletin changes submitted by office staff.


• Ensure changes are congruent with program accreditation needs, and are voted through the appropriate committees and correctly implemented. 


• Coordinate the new program approval process and implementation of all new degrees or certificates within SGPC.


• Be responsible for creating content and submitting all documents based on timelines set in place by the University, and ensure approval through necessary committees is accomplished in a timely manner. 


• Provide support to the office staff by helping students as needed.  This may include answering the front desk phones, processing paperwork, and other duties as needed.

Supervisory responsibilities

Coordinate Office Staff and manage office.            

Qualifications

In addition to the qualifications summary:

• Write, collect necessary data, and complete all accreditation applications and renewals for programs in SGPC. 


• Participate in, and provide data for, campus related assessment meetings as relevant to SGPC's programs.


• Become proficient in University software necessary for data collection (Livetext, Class Climate, Recruit, etc)


• Organize all school accreditation site visits and be the point person and lead contact during those events.


• Serve as liaison between the State of Michigan, regulatory agencies, and accrediting bodies.


• Oversee the collection and accuracy of all critical documentation that supports compliance with accreditation requirements.


• Work with faculty to ensure implementation of program content to meet accreditation standards.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Knowledge and ability to use Microsoft Suite tools


• Knowledge and ability to use Zoom plateform for meetings, workshops, events, and interviews.


• Knowledge of and ability to learn University software (e.g. Recruit, Banner, Class Climate, Curriculog)


• Ability to create and maintain spreadsheets


• Social Media management skills

Interpersonal interactions

• Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and aligned with the values of the university.


• Be able to build and establish positive working relationships with coworkers, students, and the public.


• Meet the needs of coworkers, students, and the public, by anticipating, understanding, and responding even when that need is not clearly conveyed.


• Feel comfortable working cooperatively and effectively with other departments/schools on campus as well as immediate coworkers and students to help resolve problems, and make decisions that enhance school effectiveness.


• Be a decision maker that can, with appropriate training, assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the school and students.


• Know how to set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.


• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Physical demands

A successful individual will be able to meet the physical demands described here to perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with differing abilities to perform the essential functions.  This job requires the employee to:

            -sit for periods of a few hours at a time

            -use hands with freedom

            -reach out with hands and arms

            -stand and walk

            -lift and move 25 lbs.

            -use a computer and telephone

Work environment

The environment characteristics described here represent what an employee will encounter while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with differing abilities to perform essential functions.

The noise level in this open work environment fluctuates from low to moderate.