COMMUNICATION - Admin Asst Communications

Job Classification

  Hourly Full-time (35-40)

Position summary

Assists chair by providing departmental support as follows:

• function as team leader in administrative, financial, and day-to-day operations of the department


• be detail-oriented and highly organized


• posess strong writing skills


• be comfortable working with budgeting


• be people oriented and friendly


• possess a disposition for working in a fast-paced, high-energy environment

In addition, the person must be able to maintain confidentiality.

Qualifications summary

Bachelor's degree preferred; at least two years related experience and/or training; or equivalent combination of education and relevant experience. Proficient in Microsoft Office.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Maintains running of the office and support of the Chair in multiple ways including but not limited to overall administrative assistant duties and other tasks as needed.
Assist the Chair with budgets, program accreditation documentation, maintaining student files, organization, and writing/editorial work.
Supports and assists with recruiting efforts of prospective students.
Manages all arrangements related to adjunct faculty appointments.
Supports preparation of materials for January Report for faculty.
Maintains teaching and office supplies for faculty and classrooms.
Organizes student worker applications and hiring process.
Processes program expense reports, department purchase requisitions, and check requests.
Monitors credit card and departmental IDC card purchases.
Collects, maintains and publishes student resources such as job positions, internships, job fairs, opportunities for practicums, internships and volunteer postions available for Communication majors.

Supervisory responsibilities

Time keeper - monitors work hours for student workers and graduate assistants.

Qualifications

Bachelor's degree preferred; at least two years related experience and/or training; or equivalent combination of education and relevant experience.
Proficient in Microsoft Office.
To perfom this job successfully, an individual must be able to perfom each essential duty satisfactorily.

• Knowledge of a variety of computer application programs including word processing and Microsoft Office applications


• Punctual and dependable


• Strong communication and people skills


• Ability to problem-solve, evaluate, prioritize and multi-task


• Detail oriented


• Ability to work with ambiguity, take initiative, and be a self-starter


• Ability to work independently

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Able to create and maintain multi-sheet spreadsheets.
Assist faculty with IT support in office or classroom when needed. Contact IT as needed for more complex computer or printer issues.

Interpersonal interactions

Must be comfortable interacting with students and other departmental visitors.

Physical demands

Should be able to shift light furniture items such as desks and chairs.

Work environment

Office environment.
Serve as first contact for students.
Must be able to multitask.