Monday, January 9, 2012

Weather Closing Procedures, Personal Responsibility and Class Cancellations

In the event of severe winter weather conditions, the Office of Transportation and the Office of Campus Safety begin conferring at 2 a.m. and again at 5 a.m. Transportation is responsible for clearing the snow from the parking lots and campus roads. Campus Safety sends a vehicle out to personally check the main roads coming into Berrien Springs and confers with colleagues in the offices of the state, county, sheriff and Berrien Springs police, receiving an update on the road conditions in the 36 square miles of Berrien and Oronoko Township.

If the roads are clear, the campus traffic areas can be plowed and weather conditions are reasonable, the day proceeds like any other work/school day. However, if the local roads are impassable, Transportation is not able to keep up with the snow plowing on campus or there are significant power failures on campus, the chief of Campus Safety, Dale Hodges, confers with President Andreasen to recommend cancelling classes for the day.

The president makes the final decision and authorizes the cancellation of classes. It is then the responsibility of the Office of Integrated Marketing & Communication to distribute information to local TV and radio stations; update the school closing hotline (269-471-7660); send a broadcast email to all students, staff and faculty; send an SMS (text message); and post the information on the University website and Facebook page. Please check these sources for information and do not call the Office of Campus Safety. Note: Andrews Academy and Ruth Murdoch Elementary School make their own decisions about closing their schools for weather-related reasons.

Please remember that Andrews is a residential campus and can never really close. Faculty and staff: Plan a conversation with your coworkers and decide together how your department will respond when classes are cancelled. Weather conditions can vary dramatically throughout the county. You are ultimately responsible for your personal safety and only you can make the decision whether or not you should be out on the roads.
 

Update Your Emergency Notification Preferences

For purposes of emergency notifications, the Office of Public Safety encourages the use of Short Message Service (SMS), an emergency notification system that can send messages directly to your cell phone. All Andrews University employees and students are encouraged to visit www.andrews.edu/go/myems to configure their personal SMS notification preferences. Log in with your Andrews user name and password and click on “Configure SMS Notification Preferences.”

 

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Berrien Springs, Michigan 49104