GIFT GIVING on Campus

GIVING A GIFT?

When using AU funds to purchase a gift, please consider the following required information
when requesting reimbursement or supplying documentation:

1. ITEM COSTING < $50   (EXCLUDES gift cards/gift certificates/cash)

• - Submit original receipt with recipients name - (employee’s not taxed)

2. GIFT CARD / GIFT CERTIFICATE / CASH (ANY $ VALUE) OR ITEM > $50

• - Attach original receipt with recipients name

MUST ALSO INCLUDE:

• For Current Employees (paid through Payroll): AU ID number. Employees will be taxed
• For Non Employees: Current W-9 or email from Accounts Payable confirmingthis documentation is on file.
• For Foreign Residents: Current W-8BEN with original signature or email from AccountsPayable. May also trigger a 30% tax charge to your department per U.S. Tax laws

FAILURE TO SUBMIT PROPER DOCUMENTATION may cause the transactions to not be
reimbursed, or charged to your personal account if purchased on the corporate card.

For additional information call or email Rhoena (ext. 3323) or Rhoena@andrews.edu or read more
details: http://www.andrews.edu/services/finrec/resources/gift_card_policy.pdf