COVID19: Teach Remotely

The Center for Digital Learning & Instructional Technology is committed to assisting faculty who might need to transition to online teaching quickly in emergency situations such as snow days and COVID-19.

This page lists the minimum requirements from the Office of the Provost, as well as many training resources below.

Jump to: Additional Training and Resources  | Quick Start with Zoom  |  Panopto guides  |  Work Remotely Resources

Getting Help

Minimum requirements for the following schedule types: lecture, lecture/lab, lab, workshop, seminar, blended, interactive online:

  • Lecture/presentation/content: Ensure that the outcomes of the class are met.
    • Zoom videoconference #Zoom help guides
    • Use MOOCs from other universities
    • Phone conference
    • TED talks/YouTube lectures from other universities
  • Assignments: Should be submitted digitally (preferably on LearningHub, a publisher site, or similar tool), NOT on EMAIL (to avoid overloading email servers and to ensure delivery)
  • Assessment: Should be completed digitally
  • Communication with Students: Plan to reach out to students for each time that you would have met face-to-face (Zoom, an email, office hours, time, phone, etc.)
  • Grades: As you communicate grade data to students, please remember your FERPA training to keep that secure. FERPA rules apply to any digital platform you are using, so please ensure student data and grade data is secure.
  • LearningHub: You don't have to be functioning in LearningHub, but please at least put a note at the top of your course shell in LH of where the students should be and how to communicate with you.

Minimum requirements for schedule types:

  • Independent study: continue arrangements already in place; submit via LearningHub vs. email; meet via phone or Zoom as needed
    • Dissertation defenses: via Zoom
  • Flight training: determined at the department in consultation with the dean
  • Studio: determined at the department in consultation with the dean
  • Practicum & clinical: determined at the department in consultation with the dean
  • Music organizations: determined at the department in consultation with the dean

Ideas for Labs:

Additional Training and Resources

Issues to Consider Possible Solutions and Recommendations
Establish a mode of communication.

Ensure that all students have access to and are aware of this communication method

  • LearningHub discussion forums
  • Posting in the "News Forum" in LearningHub sends messages to LearningHub as well as the student's Andrews  email.
  • LearningHub chat
  • Andrews University email and phone number listed in your Class Rosters in Vault
  • Class Rosters also has a button to email all your students (it goes to their Andrews email)
  • Other emails and phone numbers, including cell, are in Prevue in Vault. Look up students individually.
  • Calling students on the phone can be helpful if you can't reach them.
Think about how you will continue faith integration in your course. 
  • How you represent Christ in your interactions with students, even on email, phone, and Zoom
  • How your faith is evident in your lecture content
  • How you challenge students to consider their faith connections to their learning in assignments
  • How you sharing devotional content and even written out prayers for your students

In times of stress, it's particularly important that students know you care about their well-being

Make the syllabus available digitally.
  • Upload to iVue which uploads to the Course Schedule
  • If it's already in iVue, add to LearningHub using the AU Syllabus resource
Decide how you will distribute documents and readings. LearningHub

Google Documents (your Andrews email and password work as a sign-in for Google Documents). Read more about the possibilities by clicking Using Google Drive.

Become familiar with the process of making PDFs from paper hard copies. Consider materials that are already available digitally.

Designate a centralized place to collect student submissions.   LearningHub

Or use Google Drive

Or publisher sites, etc.

Think about how you would continue class discussion.  

LearningHub discussions
Google documents

Zoom (see Zoom quick start below)

Consider using a weekly lesson plan template. Here is one example you can use: 
Weekly Lesson Plan Template for Online Instruction
Consider capturing your lecture content for students to watch remotely.

Panopto - for recording videos (see more about Panopto below)
Zoom (see Zoom quick start below)
Consider online lectures from other institutions

Identify an option for holding class and/or office hours virtually. 

Zoom (see Zoom quick start below)
Chat in LearningHub
Being available via phone


Summative Assessment Alternatives: A collection of ideas for using digital tools from a workshop on March 17, 2020.

As far as possible, replace proctored exams with projects or open book tests (see recommendations above). Tests can be set up with a start and end time to limit access, but not require any supervision. Music performances and oral examinations or defenses can be done using video technology.

When a proctored exam is deemed best:

  • If students are in multiple time zones, set exams up with a password to be entered by the person approved to proctor the exam. Be sure to send this password and instructions to the proctor well before the exam. The Testing Center will as far as possible help with proctoring sessions and can train a departmental proctor.  Email for help. Learn more about exam support here.
  • If students are able to take exams at the same hour, exams should be hidden until the start time.
Note that exam deadlines and duration can be changed, so that students with accommodations can be given more time, and those to whom an incomplete is given can take an exam after the deadline. (Video coming soon)
Feedback and Grades

Multiple methods available

  • LearningHub
  • Gradekeeper
  • Publisher and other homework sites
  • Zoom
  • Office hours

Quick Start with Zoom (live videoconferencing)

Panopto guides

Training Videos for Online Teaching from the week of March 16-20, 2020

Other Tutorial Resources

Other Emergency Preparedness Resources