Creating a Dissertation Style

in WordPerfect™

By Wilson Paroschi

The following instructions are in accordance with Andrews University Standards for Written Works (9th ed.), and were written specifically for WordPerfect 8. Other versions will require some minor adjustments.

In order to avoid higher levels of complexity, some limitations were inevitable. For example, chapter titles and subheadings cannot be more than one line long. If you need to use a title or subhead that requires more than one line, you will have to set the configuration manually. In this case, you should use the style called Paper, but make the changes you need only in the document you are working on (i.e., do not edit the Paper style).

For some reason, a new WordPerfect style will not work properly if the settings of your initial document style (default) are different, at least in some respects. Because of this, the first thing to do is to set the default configuration of the initial document to make it compatible with the styles you want to create.

Table of Contents

I. Creating a New Initial Document Style	2

II. Creating the Paper Style	3

III. Creating the Chapter Title Style	3

IV. Creating the Chapter Number Style	4

V. Creating the Block Quotation Style	5

VI. Creating the Subheading 1 Style	6

VII. Creating the Subheading 2 Style	7

VIII. Creating the Subheading 3 Style	8

IX. Creating the Subheading 4 Style	9

X. Creating the Subheading 5 Style	9

XI. Creating the Section Title Style	11

XII. Creating the Bibliography Style	12

XIII. Tips	13

I. CREATING A NEW INITIAL DOCUMENT STYLE:

1. Click on File

2. Point to Document

3. Point to and click on Current Document Style

4. In the Styles Editor window:

a. Click on Format

(1) Point to and click on Font

(2) Choose Times New Roman, size 12

(3) Click OK to save the changes and to close the Font window

b. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Type 2.0

(4) Click OK to save the changes and to close the Line Spacing window

c. Click on Format

(1) Point to Justification

(2) Point to and click on Left

d. Click on Format

(1) Point to and click on Margins

(2) Left: type 1.50"

(3) Right: type 1"

(4) Top: type 1.13"

(5) Bottom: type 1"

(6) Verify that the paper size is Letter 8.5" x 11", and the position is

Portrait

(7) Click OK to save the changes and to close the Page Setup window

e. Click on Insert

(1) Point to Footnote

(2) Point to and click on Options

(3) Click on Advanced

(4) Method: choose Numbers

(5) Check Restart numbering on each page

(6) Position: choose Place notes below text

(7) Click on Separator

(8) Above line: type 0.160"

(9) Below line: type 0.200"

(10) Verify that the Line position is Left, and the Length of line is 2"

(11) Click OK to save the changes and to close the Line Separator

window

(12) Click OK to save changes and to close the Advanced Footnote

Options window

5. Back to the Styles Editor window:

a. Check the box to the left of Use as default at the bottom of the window

b. Click OK to save the changes and to close the window

c. If asked, Apply this Document Style to new documents as they are created?
Click Yes

II. CREATING THE PAPER STYLE:

1. Click on Format

2. Point to and click on Styles

3. In the Style List window, click on Create

4. In the Styles Editor window:

a. Style name: type Paper

b. Description: type Paper

c. Click on Format

(1) Point to Page

(2) Point to and click on Numbering

(3) Position: choose Top Center

(4) Page numbering format: choose 1

(5) Click OK to save the changes and to close the Select Page

Numbering Format window

d. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter Key will chain to is checked, and the

box to the right reads <Same Style>

e. Click OK to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Paper style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Styles Copy window

f. If asked Overwrite the current styles? Click Yes

6. Click Close and leave the Style List window

III. CREATING THE CHAPTER TITLE STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type ChapterTitle

b. Description: type ChapterTitle

c. Click on Format

(1) Point to Font

(2) Font style: click OK

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Type 3.0

(4) Click OK to save the changes and to close the Line Spacing

window

e. Click on Format

(1) Point to Justification

(2) Point to and click on Center

f. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads Paper

g. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new ChapterTitle style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Styles Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

IV. CREATING THE CHAPTER NUMBER STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type ChapterNumber

b. Description: type ChapterNumber

c. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Spacing: type 3.0

(4) Click OK to save the changes and to close the Spacing window

d. Click on Format

(1) Point to Justification

(2) Point to and click Center

e. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) Verify that the Horizontal position is None

(4) Vertical position: choose From top of page

(5) Uncheck the box to the left of Text above position

(6) Vertical distance: type 2"

(7) Click OK to save the changes and to close the Advance window

f. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads Chapter Title

g. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new ChapterNumber style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Styles Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

V. CREATING THE BLOCK QUOTATION STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type BlockQuotation

b. Description: type BlockQuotation

c. Click on Format

(1) Point to and click on Font

(2) Font size: leave at 12

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Line

(2) Point to and click on Tab Set

(3) Check the box to the left of Repeat every, and in the box to the

right type 0.250"

(4) Click OK to save the changes and to close the Tab Set window

e. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Spacing: type 1.0

(4) Click OK to save the changes and to close the Spacing window

f. Click on Format

(1) Point to Paragraph

(2) Point to and click on Format

(3) In the field Spacing between the paragraphs, check the circle to

the left of Number of lines, and in the box to the right type 2

(4) Click OK to save the changes and to close the Paragraph Format

window

g. Click on Format

(1) Point to Paragraph

(2) Point to and click on Indent

h. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads Paper

i. Click OK to close the Styles Editor window

5. Back to the Style List window

a. Verify that the new BlockQuotation style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Styles Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

VI. CREATING THE SUBHEADING 1 STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Subheading1

b. Description: type Subheading1

c. Click on Format

(1) Point to and click on Font

(2) Font style: choose Bold

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Justification

(2) Point to and click on Center

e. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) In the field Vertical position, check the circle to the left of Down

from insertion point

(4) In the box to the right of Vertical distance, type 0.197"

(5) Click OK to save the changes and to close the Advance window

f. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads Paper

g. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Subheading1 style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

VII. CREATING THE SUBHEADING 2 STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Subheading2

b. Description: type Subheading2

c. Click on Format

(1) Point to Justification

(2) Point to and click on Center

d. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) In the field Vertical position, check the circle to the left of Down from insertion point

(4) In the box to the right of Vertical distance, type 0.197"

(5) Click OK to save the changes and to close the Advance window

e. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the box to the right reads Paper

f. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Subheading2 style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

VIII. CREATING THE SUBHEADING 3 STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Subheading3

b. Description: type Subheading3

c. Click on Format

(1) Point to and click on Font

(2) Font style: choose Bold

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) In the field Vertical position, check the circle to the left of Down from insertion point

(4) In the box to the right of Vertical distance, type 0.197"

(5) Click OK to save the changes and to close the Advance window

e. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the box to the right reads Paper

f. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Subheading3 style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

IX. CREATING THE SUBHEADING 4 STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Subheading4

b. Description: type Subheading4

c. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) In the field Vertical position, check the circle to the left of Down from insertion point

(4) In the box to the right of Vertical distance, type 0.197"

(5) Click OK to save the changes and to close the Advance window

d. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads Paper

e. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Subheading4 style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

X. CREATING THE SUBHEADING 5 STYLE

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Subheading5

b. Description: type Subheading5

c. Click on Format

(1) Point to and click on Font

(2) Appearance: check Bold

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Line

(2) Point to and click on Other Codes

(3) In the field Hard tabs, check the circle to the left of Left (Hd Left Tab)

(4) Click Insert

e. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) In the field Vertical position, check the circle to the left of Down

from insertion point

(4) In the box to the right of Vertical distance, type 0.197"

(5) Click OK to save the changes and to close the Advance window

f. Back to the Styles Editor window:

(1) Verify that the box to the right of Type reads Character (paired)

(2) Verify that the box to the left of Enter Key will chain to is unchecked

(3) At the bottom of the window check the box to the left of Show

'off codes'

(4) In the code box called Contents use the mouse to position the cursor immediately after the last code, the one which reads Codes on the left are ON–Codes on the right are OFF, and then click the mouse (the red cursor will start blinking at the beginning of the next line)

(5) On your keyboard type a period mark (you will see a period mark in the code box)

g. With the cursor still after the period mark, click one more time on Format

(1) Point to and click on Font

(2) Appearance: uncheck Bold

(3) Click OK to save the changes and to close the Font window

h. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Subheading5 style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

–To apply the Subheading5 to your paper/dissertation, follow these steps:

1. At the end of the paragraph that precedes the subheading, press normally

the Enter key on your keyboard

2. Using the mouse, select the style Subheading5 from the Style List in the

tool bar (the cursor will start blinking immediately before a bold period
mark at the exact position where the subheading is to be typed)

3. Type the subheading (it will appear already in bold to the left of the
period mark, that will keep moving to the right as your type)

4. Once you have typed the subheading, use the right pointer key ( ) or

the mouse to move the cursor to the right of the period mark (automatically

the style will change to Paper)

5. Give the regular double space and continue typing your text

XI. CREATING THE SECTION TITLE STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type SectionTitle

b. Description: type SectionTitle

c. Click on Format

(1) Point to and click on Font

(2) Font style: choose Bold

(3) Click OK to save the changes and to close the Font window

d. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Type 3.0

(4) Click OK to save changes and to close the Line Spacing window

e. Click on Format

(1) Point to Justification

(2) Point to and click on Center

f. Click on Format

(1) Point to Typesetting

(2) Point to and click on Advance

(3) Verify that the Horizontal position is None

(4) Vertical position: choose From top of page

(5) Uncheck the box to the left of Text above position

(6) Vertical distance: type 2"

(7) Click OK to save the changes and to close the Advance window

g. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the
box to the right reads Paper

h. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Section Title style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Styles Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

XII. CREATING THE BIBLIOGRAPHY STYLE:

1. Click on Format

2. Point to and click on Styles

3. Click on Create

4. In the Styles Editor window:

a. Style name: type Bibliography

b. Description: type Bibliography

c. Click on Format

(1) Point to Line

(2) Point to and click on Spacing

(3) Spacing: type 1.0

(4) Click OK to save the changes and to close the Line Spacing
window

d. Click on Format

(1) Point to Paragraph

(2) Point to and click on Format

(3) In the field Spacing between the paragraphs, verify that the circle
to the left of Number of lines is checked, and the box to the right

reads 2

(4) Click OK to save the changes and to close the Paragraph Format

window

e. Click on Format

(1) Point to Paragraph

(2) Point to and click on Hanging Indent

f. Click on Format

(1) Point to Page

(2) Point to and click on Numbering

(3) Position: choose Top Center

(4) Page numbering format: choose 1

(5) Click OK to save the changes and to close the Select Page
Numbering Format window

g. Back to the Styles Editor window, verify that:

(1) The box to the right of Type reads Paragraph (paired)

(2) The box to the left of Enter key will chain to is checked, and the

box to the right reads <Same Style>

h. Click OK to save the changes and to close the Styles Editor window

5. Back to the Style List window:

a. Verify that the new Bibliography style is highlighted

b. Click on Options

c. Point to and click on Copy

d. Check Default Template

e. Click OK to save the changes and to close the Style Copy window

f. If asked Overwrite the current styles? click Yes

6. Click Close to leave the Style List window

XII. TIPS

1. To keep in the Style List (in the tool bar of your WordPerfect) only the styles you have created (thus removing the default template styles), simply follow this routine each time you open a new document:

a. Click on Format

b. Point to and click on Styles

c. Click on Options

d. Point to and click on Setup

e. Uncheck the square box (just the square one) to the left of Current

document

f. Click OK

g. Click Close.

2. To apply a particular style to your paper/dissertation, simply use the mouse to select it from the Style list in the tool bar of your WordPerfect.

3. The styles are prepared in a chain, thus when you begin a new chapter, for example, select first the ChapterNumber style. By pressing the Enter key after typing the chapter number, you will be led automatically to the ChapterTitle style. By pressing the Enter key after typing the chapter title, you will be led automatically to the Paper style.

4. Because of the pagination, always try to work on the Paper style, as when you are typing the Table of Contents or an Appendix. If needed, you may change any item of your style in the current document simply by using the tool bar of WordPerfect. You may also edit any of the styles you want through the Styles Editor. Besides the Paper style, the Bibliography style is the only one which is also configured for automatic pagination.

5. Always pay attention to the style shown in the tool bar of your WordPerfect. Do not type any part of your paper/dissertation in the style <None>, otherwise the pagination will not appear. If by any chance you choose the wrong style, you have to press the Backspace key twice to go back to the style you were using before. If

immediately after having chosen the wrong style you press that key just once, the style will change to <None> and the cursor will remain in the same position.

6. The Upper Case of Section and Chapter Titles has to be set manually by pressing the Caps Lock key.

7. To bring the page number to the bottom of the page (and to make the necessary margin adjustments) in the first page of a chapter or major section, simply follow this routine:

a. Click on Format

b. Point to Page

c. Point to and click on Suppress

d. Check the box to the left of Print page number at bottom center on
current page

e. Then use your mouse to click on the dotted line (margin) at the bottom of
the screen (page mode), and with the mouse right-clicked, drag the line down to 0.625"

f. Since this margin change will affect all the following pages, do not forget
to drag the line back to 1" on the following page.

8. To place your footnotes in a font size different from your text (not recommended, but permissible), you have to perform the change each time you start a new document. The steps are the following:

a. Click on Insert

b. Point to and click on Footnote/Endnote

c. In the Footnote/Endnote window:

(1) Verify that the circle to the left of Footnote is checked

(2) Click on Options

(3) Point to and click on Advanced

(4) In the Advanced Footnote Options window:

i. In the field Edit numbering style click the button In Note

ii. In the Styles Editor window click on Format

iii. Point to and click on Font

iv. Font size: choose 11

v. Click OK to save the changes and to close the Font window

vi. Click OK to save the changes and to close the Styles Editor

window

vii. Click OK to close the Advanced Footnote Options window

(5) Click OK to close the Footnote/Endnote window