The purpose of this document is to provide the campus with a general overview of the University’s Case Management process for COVID-19, so that our community can anticipate the general steps/actions of a case that they may be involved with. Please note that this document does not cover every detail or step of the process, which, at times, may be altered for the entire campus or on a case-by-case basis, following best practices or to better address unique variables of each case.
The University community is also encouraged to review three other documents that are essential to mitigating the risks connected the COVID-19 pandemic:
Stay up-to-date with University cases via our dashboard.
The Case Managment Guide has the following sections
The University’s Case Management process involves the following:
It should be noted that individuals may be ill for reasons unrelated to COVID-19. At minimum, individuals with a non-COVID-19 related sickness should also remain home until they have been without symptoms for 24 hours.
Individual case communication will be conducted via phone or email. The campus is encouraged to save this contact information for the COVID-19 Case Management Team to be able to identify, share and quickly respond to any case related information.
Phone: 269-815-8892 (call or text)
If the Case Management Team is unable to reach an individual in a timely manner, they may then reach out to the individual’s academic advisor/chair, Student Life dean, or supervisor (as applicable) to help facilitate a timely response and intervention. While some cases may require same-day contact of the individual, other case-related communication should occur within the first 48 hours. To assist with contact trace efforts with a potential COVID-19 case, the Case Management team may also make contact with event organizers, faculty, Student Life deans, and/or supervisors to identify potential close contacts.
Faculty will be alerted to a student’s ability to attend in-person classes via the faculty’s class roster in iVUE, where each student will be listed daily as cleared or not cleared to attend in-person classes. This updated status will be based on both the student’s participation in the semester’s baseline COVID-19 testing as well as the student’s status in a COVID-19 related case (such as being in isolation or quarantine). Student’s who are out of class for being sick with a non-COVID-19 illness should communicate directly with their faculty.
Faculty/Supervisor Communication: If an individual is directed to not attend class/work through Campus Clear, it is the individual’s responsibility to take a screenshot of their Campus Clear directions and send the screenshot to his/her faculty/supervisor.
Campus-wide monitoring of symptom/exposure can occur through any of the following methods:
The primary method for monitoring and mitigating risk is the campus wide use of Campus Clear. Students and employees who are either on-campus or remote while living in the local Michiana area are required to screen and report any symptoms or exposures using Campus Clear.
This screening should occur daily (including weekends/holidays) and be completed, at the latest, prior to the Campus Clear data being collected, which occurs daily at 3:00 pm.
Depending on the symptoms/exposures reported in Campus Clear, the user will receive different directions:
|Level||Attend Class/Work||Access Dining Services||Monitor Symptoms||Contact Case Management||Pursue Testing||Isolate Immediately|
Through the assessment of symptoms/exposures, reports are identified as a Potential Case based on the following criteria:
Reports that are not identified as a Potential Case are then closed for that day (NOTE: the criteria for frequency of symptoms does include prior closed reports).
For individuals who have previously tested positive (and who have completed isolation) within the last 90 days may test positive a second time when participating in asymptomatic/precautionary COVID-19 testing (either as part of the University’s requirements or requirements from other organizations). These individuals with a second positive result will be assessed differently than those who are testing positive for the first time. The assessment for repeat positive tests will be based on two factors: first, the elapsed time since the previous positive test result (specifically, whether the elapsed time is under/over 90 days) and second, both the presence and explanation of any symptoms.
The Case Manager will contact the individuals who are Potential Cases and determine whether the case should be closed or remain open.
Cases may be closed due to: accidental symptom selection, known non-illness related cause (e.g. fatigue due to staying up all night studying for an exam), or by not meeting close contact definition.
Open cases will be classified by the Case Manager as: Pending, Quarantine, Probable, or Isolation. Changes to a case status can only be determined by either a University Case Manager or the Health Department. If changes are communicated to the individual by the Health Department and prior to Case Manager contact, the individual should report those changes to the Case Management Team via email or call/text.
Communication with faculty/supervisors regarding their student/employee and Potential Case is dependent on the case type. Faculty/Supervisors should also contact the Case Management team if they:
Pending Cases are divided into two sub-categories:
Pending Cases are then completed by being:
Pending Case Communication:
Quarantine cases are for individuals that have been in confirmed close contact with a COVID-19 Probable or Positive person. (NOTE: This determination is made either by a Case Manager or the Health Department).
Close Contact* includes:
Contagious Period:The close contact would have had to occur within the contagious time period of the positive individual. The postiver individual's contagious time period starts 48hrs prior to either symptom onset or testing positive, whichever occurred first. Their contagious time period would end 10 days after the symptom onset or positive test (whichever occurs first) and could be lenghthened if fever symptoms continue past the 10 days.
Close Contact and Indirect Contact: Individuals who have had close contact would need to quarantine. Those with indirect contact would not. Please see diagram below:
Individuals can be identified as a close contact either by self-reporting or through Contact Trace methods that may include:
Individuals in quarantine are not allowed to physically access the campus for classes, work, or other in-person activities (on-campus residences excluded).
Depending on the type of exposure, Residence Hall students with roommates may be asked to temporarily relocate to a single occupancy room to complete their quarantine. This type of exposure may include close contact while eating or not wearing masks and space availability.
Quarantine Cases are completed by the Case Manager when either:
Quarantine Case Communication:
Probable Cases are for individuals who are either:
Probable individuals are directed to be tested for COVID-19 and are not allowed to physically access the campus for classes, work, or other in-person activities until a negative test result is received. Residence Hall students may be relocated to a single room occupancy and/or the campus isolation residence depending on the case details.
Probable Cases are considered complete by the Case Manager when they are:
Probable Case communication:
Isolation cases are for individuals who have tested positive for COVID-19.
Isolated individuals are not allowed to physically access the campus for classes, work, or other in-person activities. Residence Hall students will be relocated to an isolation residence.
Isolation cases are completed by the Case Manager when the isolation timeline has been completed.
Isolation Case Communication: