Frequently Asked Question

Zoom: Being a Good Steward - Important Guidelines
Last Updated 2 years ago

We need to make sure that we are good stewards of our technology usage from time to time. Many of us have Zoom meetings set to automatically record to the cloud so that the recordings are quickly accessible to students in LearningHub. Perhaps, though, there are recordings we don’t need.

Here are our recommendations for courses:

  • Each semester, create a Zoom meeting link for each course and connect that to record to the cloud if you want it to appear automatically in Panopto (and LearningHub if desired).
  • You can always start a recording once the Zoom meeting has begun if you are the host (created the meeting) or co-host (assigned in the session), or alternate host (with a pro account, assigned beforehand).
  • Set up the meeting to not allow the students to join before the host to eliminate unnecessary recordings
  • At the end of each semester, navigate to your course(s) folder and delete any unnecessary recordings. Some examples include recordings under a minute and those without content (where someone clicked on the link at the wrong time, started a meeting, and then left).

Here are our recommendations for other meetings on your personal Pro account:

  • Only use your Personal Meeting ID for personal meetings, not for class sessions.
  • Do not configure your personal meeting space to record automatically. There are many recordings in Panopto of personal and private family meetings, etc.

Note about Panopto Everything folder:

The Everything folder allows anyone who has access to the Panopto through Andrews University to see any video with the permissions set to “Allow anyone at your organization.” Hence, if you configure your personal meeting space with that permission to use in your courses, then ANY meeting recorded can be viewed by anyone at Andrews University.

Here is a link to Panopto QuickGuide that will aid you with the above process.

If you have any questions, please feel free to reach out to the Center for DLiT at dlit@andrews.edu.


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