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Circulation Policies and Procedures
Availability of Materials

The library's Book/Media Catalog displays the status in the public display. A status of AVAILABLE indicates an item which can be checked out which is not currently in circulation. Patrons should check the shelves to see if the item is there. If it is not, the patron should report this to the circulation desk and request that it be searched for. Items checked out will give a due date. If the item has been out longer than 3 weeks it can be recalled and held for the requester.

Other statuses and their meamings are:

gold bullet BILLED
An item which has not been returned for which the patron has been charged
gold bullet CLMS RETD
The patron has claimed to have returned the item
gold bullet IN TRANSIT
Checked in but being moved from one location to another
gold bullet LIB USE ONLY
For reference and other noncirculating items
gold bullet LOST
The patron has lost the item
gold bullet LOST AND PAID
The patron has paid for a lost item
gold bullet MISSING
The library cannot locate an item
gold bullet ON HOLDSHELF
Being held for a patron to pickup
gold bullet ON SEARCH
The library is searching for a missing item
Has been returned recently--usually within 48 hours--check the reshelving area if the item is not on the regular shelf.

Andrews University faculty, staff and students (including those at the University Schools) may borrow materials from the James White Library or any of its branch libraries or special collections in accordance with established circulation rules. Presentation of a valid university ID card is required to check materials out.

Community users and guests are welcome to use the materials in the collection onsite without a fee. Circulation is governed by the policies for non-university users.

Checking Your Borrowing Record

You may check your current status of items checked out and any items on hold from the library home page. (Click on Your Circulation Record.) Items may also be renewed from that web page.

Confidentiality of Borrowing Records

Pursuant to Michgan Public Act 1988, No. 378 (Michigan Compiled Laws Annotated 445.1711 et seq.), the James White Library does not allow access to patron borrowing records by anyone not employed by the library who specifically needs access to such records to carry out their job assignments without either the patron's written permission or a court order, as provided in the statute. This includes disclosure of circulation records to members of the faculty. To disclose such records would be both illegal and unprofessional. Users can be confident that what they borrow is not disclosed to others.

Fines and Grace
Holds and Recalls

To place a hold on an item already checked out, bring the title or call number to one of the following circulation desks: main circulation desk, Media Center desk, Architecture Resource Center Desk, or Music Materials Center desk. A hold will be placed for that item, and the person placing the hold will be notified when it has been returned and is available for use. Holds generally do not shorten the loan period except for items that have been out longer than 3 weeks. The item will be held at the appropriate circulation desk to be picked up.

Recalls for items which are in circulation may be issued as a result of a hold being placed. Different types of items in the library have a minimum amount of time during which they cannot be recalled, for example, it is 3 weeks for books in general circulation. After that time has passed, any item can be recalled from any patron. A fine of $1 per day is levied against those who do not bring the items back during the specified time period.

Holds may also be placed on books on the NEW BOOKS shelves. Fill out the pink hold slip that is available there and plce it in the desired book. When the book is ready for circulation, a notice will be sent.

In-Process Books

The status of a book in JeWeL of In Process means that the item has been received by the library and is in the process of being cataloged. A hold may be placed on the item, and the patron notified after the item has been processed. Notify the main circulation desk if the item is needed immediately.

Loan Periods
Lost Materials
Missing Materials

If an item listed with a status AVAILABLE in JeWeL cannot be found, please fill out a Missing Book Form at the circulation desk of the main library. The staff will search for the book and notify you when it is found. If it cannot be found and it still needed, it can be requested on interlibrary loan.

Non-University Users

Community Borrowers

Free courtesy cards will be given upon request to:
gold bullet Andrews University board members
gold bullet Workers in the Lake Union Conference office
gold bullet Local retired Seventh-day Adventist workers
gold bullet Andrews University "fellows," "associates" and "sponsors"
gold bullet Adjunct faculty as requested by academic departments
gold bullet Andrews University alumni and former faculty and staff who live in Berrien County, Michigan, or counties contiguous to it (renewed annually)
Half-price cards ($17.50 per year) will be given upon request to:
gold bullet Local senior citizens
gold bullet Local ministers

Regular community cards cost $35 per year.

The James White Library does not presently honor the Michicard.

Other Policies

Individuals holding library cards or Andrews University ID cards may obtain additional cards for members of their families for a $1.00 processing fee.

Community patrons under the age of 18 will be required to be accompanied by a parent or guardian when applying for a card who will sign the application form and take full responsibility for all library materials either used or checked out by the minor.

OCLC Reciprocal Faculty Borrowing Program

This program allows faculty from other participating universities to check out books from the James White Library when they bring their OCLC RFBP card. These are the circulation rules:

10 books
Must present valid RFBP ID and picture ID card
Loan Period:
3-weeks on regular circulating materials. Limited check-out in music and architecture branch libraries.
Maximum of 2 renewals if there are no holds on item.
All materials are subject to recall. 1 week to return is allowed.
$.50/day/item. Recall fine: $1.00/day/item
Reference, reserve, periodicals, microforms, audiovisual materials, special collections.
All materials are available for on-site use.


Patrons may renew items by web page (home page -> Your Circulation Record) and if not overdue by phone (471-3267), or at any of the following circulation desks: main circulation desk, Architecture Resource Center desk, Media Center desk, or Music Materials Center desk. The renewal period is the same length of time as the original loan period. Renewing does not eliminate any fines due on the item. There are limits on the number of times various types of items may be renewed, and some, such as videos, are not renewable. Generally, 3-week books may be renewed twice, and 3-month doctoral and 6-month faculty loans can be renewed once.

Responsibility for Library Materials

Patrons are responsible for what is borrowed with their ID card. Do not loan your card to someone else and do not borrow someone else's card. It may also be unwise to ask someone else to return your library materials for you. Report lost or stolen ID cards to both the Registrar's Office and to the library circulation desk.

Returning Library Materials

Please return library materials to the desk where they were checked out. There are book drops at the circulation desk and Media Center in the main library and at the two branch libraries. Interlibrary loans are returned to the main circulation desk.

When returning reserve items, please hand them to a desk worker so they can be checked in immediately. For returning items after the library is closed, there is a book drop in the vestibule of the main library. Books placed in this book drop are considered to be returned the next day the library is open.

The mailing address for returning items is:

James White Library
Patron Services Department
Andrews University
Berrien Springs, MI 49103-1400

Updated September 4, 2014