INTENSIVE ENGLISH PROGRAM - Admin Asst Intsv Eng Prog CIEP
Job Classification
Hourly Half-time (20-29)
Position summary
Our administrative assistant will be working under the direct supervision of the Programs Coordinator, this position provides organizational support and is responsible for a wide variety of tasks. This is a busy office with a lot of interruptions and distractions. The ideal candidate will be able to thrive in this type of environment, maintaining a calm demeanor while also being strategic in personal time-management and office process improvements.
Qualifications summary
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the full position description are representative of the knowledge, skill and/or ability required. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
Must be a Seventh-day Adventist in good and regular standing.
Duties and responsibilities
- Provide a warm, welcoming atmosphere to the department
- Maintain a professional appearance and demeanor
- Receive visitors and answer phone
- Answer questions via phone or e-mail about our programs
- Order books and desk copies at request of Director
- Change or make classroom reservations when/if needed
- TOEFL: order supplies, administer and score TOEFL test
- Send memos to the appropriate departments when a student completes the program
- Assist with handling the petty cash box and keep record of it
- Work with admissions, international student services, student financial services, and other offices as needed
- Set up tutorial classes according to the need
- May require payment book keeping between student, tutor and substitute teaching
- Record minutes of faculty meetings
- Update and manage CIEP website and Facebook page
- Maintaining appearance of the Office, Tea Area, & Kitchenette area
Supervisory responsibilities
N/A
Qualifications
- Should be proficient in Microsoft Office, especially Word, Excel, and Access
- Basic accounting skills and knowledge of money handling procedures
- Good phone presence
- Must have experience working with international students
- Bilingual ability (i.e. English and Spanish or English and Korean) desirable
- A bachelor’s degree is preferred
Must be a Seventh-day Adventist in good and regular standing.
Technical competencies
Proiciency in Microsoft Office suite - Word, Excel, PowerPoint
Ability to learn basics of Banner & Recruit
Willingness to learn to interface with Social Media platforms
Interpersonal interactions
Greet visitors, students, and others who come into the CIEP office.
Answer the phone, manage email, and complete other front-desk administrative work.
Communicate in a professional manner in person, on the phone, and through email.
Communicate with students and prospective students about university language requirements and CIEP classes, processes, and policies.
Communicate with programs, departments, and schools, and individual faculty and staff members, about university language requirements, CIEP classes, processes, and policies.
Physical demands
While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk.
Work environment
The noise level in the work environment is usually moderate.