Welcome to the Financial Records Department at Andrews University.  The following is a synopsis of our department, mission statement and current employees.  Our goal is to provide useful information for your department in its relationship with ours and keep you up to date with university financial information.

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The Financial Records Department (FR) is an overhead department within Andrews University (AU). Within the department there is 1 treasurer, 4 salaried staff accountants, 4 hour-time staff personnel (Office Manager, Accounts Payable, Student Accounts Receivable & Firms, Department Cashier) and varying numbers of student assistants. The department is managed by the chief accountant with assistance from the treasurer. The department is under the responsibility of the controller, who is under the responsibility of the Vice-President for Financial Administration.

Purpose of Department

The department’s purpose is to collect, verify, record and disseminate financial information to AU department personnel, outside persons/institutions and students in a professional manner.

Department Personnel and Responsibilities

Treasurer/Risk Manager - In charge of all money matters of institution. Also responsible for preserving university assets through obtaining insurance, performing surprise audits of department petty cash funds and other methods/means. Approves all expense reports and monitors staff and firms receivable.  Approves and initiates wire transfers.

Merle Bascom     x 3323    bascom@andrews.edu

 

Department Director - Manages department.  Monitors university financial information to determine validity, completes monthly statements and prepares yearly statements for auditors. Monitors Endowment funds. Reconciles transactions between Restricted and Unrestricted Funds. Works with departments on problem resolution and best ways to handle certain financial transactions.




Sharyl Turon       x 3521    sturon@andrews.edu

 

  Jr. Staff Accountant - Performs various reconciliations.   Approves Employee Dependent tuition subsidy.  Reconciles credit card activity.   Responsible for incoming student wires.  Reviews Expense Reports.   Other duties as assigned.

 

Ildiko Gyeresi      x  6330       igyeresi@andrews.edu

 

Staff Accountant - Monitors notes payable and receivable. Gathers and processes month-end data from various sub-systems. Responsible for capital assets through tagging and reconciling sub-system with general ledger. Reviews all Inter-Department Charges (IDC's). Oversees club and agency accounts.   Prepares 1098 T forms.  Files university 990 tax form with government.

Marie Grant       x 6329    mgrant@andrews.edu

 

Senior Staff Accountant - Performs various reconciliations.  Monitors staff food service charges.  Issues Departmental Charge Cards. Researches problems in software package and serves as consultant for Banner questions.   Sets up new General Ledger fund, account and activity codes as needed.

Esther Lonto      x 6333    elonto@andrews.edu

 

Office/Process Manager - Expense report processing.  Assist accounting staff on process issues within department; assist departments with financial transaction questions.  Assists Treasurer with outgoing wires.   Assists Risk Manager with insurance renewal process; maintains detailed schedule of university property values; coordinates workplace safety professional inspections of campus and forwards recommendations to staff for their action.  Follows up recommendations for compliance.

Reda Bidwell      x  3323       rbidwell@andrews.edu

 

Accounts Payable Supervisor - Pays all university bills. Resolves payment problems with certain vendors.   Organizes payable workload between approximately 7 students. Student positions pay bills, resolve problems and file invoices.

Christine Carlson     x 3343    carlsonc@andrews.edu

 

         

Department Cashier - University head cashier. Receives and disburses monies for university departments and organizations. Processes credit card transactions. Functions as head cashier for student accounts cashiers.

 

 
Laren Kurtz       x 3332    kurtzl@andrews.edu

Accounts Receivable/Firms Billing/Purchasing - Processes all student/staff statement transactions. Checks accuracy and validity of data.  Researches problems with statements.   Invoices external entities for the University.  Issues purchase orders.  Coordinates purchasing for the University.

 

Jeane Robinson   x 3300   jeane@andrews.edu

Navigate To:

Forms:   Check Request     Expense Report      Equipment Disposal      Charge Student ID      Firms Billing