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Human Resources
Andrews University Employee Handbook
YOUR BENEFITS: TUITION ASSISTANCE
The University encourages you to develop your work abilities in a skill or profession. Through on-the-job instruction and part-time schooling, you may achieve real personal and/or professional growth while employed at Andrews University.
TUITION ASSISTANCE 4:6-100
A full-time regular staff member may apply for admission to a school within the University. If you qualify for this benefit and wish to take a class, you will need both the approval of your department chairman/manager/director and acceptance into the school of your choice. You may then take one class for up to four credits each semester without cost to you. This does not include private lessons, individual instruction with labs, or classes for which doctoral level credit is granted. You will be admitted to a class with limited enrollment only after tuition paying students have been accommodated. A course will not be offered unless there are enough tuition-paying students to justify it. You will be expected to pay the application, late registration, or any other applicable fees.
Continuing education courses offered by the University's lifelong learning program may be taken in lieu of courses in one of the colleges. You will be responsible for course fees that are in excess of normal tuition charges in order to provide special materials and trips.
You must apply for the tuition assistance each semester in which a class is taken. Your free class should be taken outside of regular scheduled work hours. Exceptions may be made with the approval of the department head, when it can be accommodated without disruption of the work routine, particularly where the class work taken is directly applicable to the work of the department. Normally, an hourly rated worker will not be paid for the time spent in class.
Benefits under this policy are concurrent with your employment. The entitlement from semesters when no class work was taken does not accrue for future semesters. The tuition for class work begun before or continued after you are entitled to this benefit will be prorated from or to the date of entitlement. This program is a waiver of tuition and has no cash value.
The Internal Revenue Service (IRS) considers employer-provided graduate tuition assistance as part of your wage package, the assistance is subject to tax withholding. In 2007, the University elected to apply IRS code section 127 which excludes from taxation graduate-level courses to employees (excludes free tuition to spouses) up to a maximum of $5,250 per calendar year.
The free tuition policy does not apply when financial assistance is received for payment of the tuition costs from sources outside the University. You are encouraged to avail yourself of financial assistance for which you may qualify.
SCHOLARSHIP GRANTS 4:6-105
If you are a full-time regular employee and have unmarried, dependent children who are less than twenty-four years of age attending school, the following policy applies to you. (Exceptions may be made to the age requirement if education has been interrupted due to compulsory military service, volunteer service for the church, or a documented medical condition.)
Educational scholarship assistance in the form of tuition grants is available upon application, for unmarried dependent children of a full-time regular University employee if the child is enrolled in one of the North American Division Seventh-day Adventist (NAD-SDA) schools.
Scholarship Grants are computed as follows:
- Thirty-five percent of basic tuition costs for the child(ren)
attending a Lake Union Conference Adventist school, or in an undergraduate
program of Andrews University as a day student, or in an undergraduate
program at other NAD SDA schools.
- Sixty percent of basic tuition costs for child(ren) enrolled as
boarding student(s) at a Lake Union Conference Adventist academy or
in an undergraduate program at Andrews University.
- Tuition assistance shall be provided through Home Study International
or credits that are earned through the College Level Examination Program
(CLEP). The assistance on both is 35% whether or not the student is
residing in a school dormitory.
- The amount of the grant will be based on the actual tuition costs and
general fees when charged separately, and does not include charges for
special music lessons. Fees for required music lessons may be included
for music majors or minors.
- Assistance may continue until an undergraduate program is completed, or
for a maximum of ten semesters of undergraduate study, whichever comes
first. Attendance at summer sessions count against the maximum
semesters.
- Assistance may be available for the child(ren) who enters a professional
program in medicine or dentistry prior to completing undergraduate degree
requirements. The assistance will not be available for a period longer than
that which would have been required to complete the undergraduate degree nor
for more dollars than would have been allowed as a full-time undergraduate
student at Andrews University.
- Grants shall be available for the child(ren) of the employee who is
employed at the beginning of the child(rens') school year and scholarships
will be prorated if the individual is employed after the beginning of the
school year. It is understood that the child(ren) must be in school at the
time for which the scholarship is paid. The scholarship shall be credited to
the student's account each semester when bills are presented.
- The payment of the scholarship will be made directly to the school involved.
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