Promote Your Event
Posters
Posters, table cards, signs and flyers must be approved at the Office of Student Activities before posting or distributing on campus. All pieces, except those advertising upcoming academic courses or tours, will be given a maximum of 30 days approval. Each piece must have an original stamp from the Office of Student Activities. Photocopies of stamped pieces will be removed by our building custodians as will any materials without a stamp. Promotional materials to be distributed in the residence halls must have the approval of the residence hall deans.
Designs for promotional pieces should be approved before printing. This can be done by bringing a sample in person or by emailing your design to slife@andrews.edu (using .pdf or .jpg format). All posters submitted for approval will require a 24-hour processing period. Posters submitted before 5 p.m. may be picked up for posting at noon the following day. Printing can be done on-campus by LithoTech (269-471-6027).
In order to receive approval, promotional materials:
- Must be no more than 11 X 17 inches in size
- Must include the name of the event and sponsoring campus organization or department (Student Activities approval is required before posting)
- Must conform to all Student Handbook standards with regard to dress code, condoned activities, acceptable language, etc.
- Must include your first and last name and contact information if you are selling, renting or offering your personal services
Also note that:
- Those offering services or business opportunities may be asked to present evidence of proper licensure or legitimate business practice
- Materials using the Andrews University name or logo must first receive approval from the Office of Integrated Marketing & Communication
- In the interest of full disclosure, external materials will be affixed with a label identifying the event or organization as not associated with the University
- Handwritten pieces are discouraged
The Office of Student Activities reserves the right to refuse posting rights to any person, group or activity when it deems it wise to do so.
Bulletin boards are located in many University buildings. Posters must be placed in these designated areas only and within the numeric limits set by each building manager. Please do not attach posters to any painted or glass surfaces or post on top of, or in the place of, other posters. Tent cards placed in the Dining Center require the additional approval of Dining Services. Flyers must be handed personally to students and may not be placed on cars. Your courtesy is appreciated.
| Building | Posting Notes | Number of Posters |
|---|---|---|
| Administration Building | In the elevator beside bulletin board | Up to one (1) |
| Architecture | Must be approved by reception desk | Up to one (1) |
| Art and Design Center | No limit | |
| Bell Hall | Must be approved by the deans office | Up to six (6) |
| Bookstore | Up to one (1) | |
| Burman Hall | Up to two (2) | |
| Campus Center | Must be given to Student Life office manager | Up to one (1) |
| Chan Shun Hall | Must be approved by deans office | Up to two (2) |
| Hamel Hall (Music) | Must be given to office manager | Up to one (1) |
| Lamson Hall | Up to four (4) | |
| Library | Must be brought to office manager | Up to one (1) |
| Marsh Hall (Nursing) | Up to two (2) | |
| Meier Hall | Up to two (2) | |
| Nethery Hall | *Under Construction | |
| Physical Therapy Building | Up to one (1) | |
| Science Complex | Up to four (4) | |
| Seminary Hall | Must be approved by building manager | Up to one (1) |
Sudent Movement
Those interested in advertising in the student newspaper should contact the Student Movement editor at ausa@andrews.edu for options and pricing.
Andrews Agenda
The Andrews Agenda is a campus-wide electronic newsletter produced by the Office of Integrated Marketing & Communication (IMC). Twice a week, an email highlighting the newest campus news and announcements is sent to all students, faculty/staff and a list of off-campus subscribers. The Andrews Agenda website, www.andrews.edu/agenda, is updated daily. Sections include: Andrews in the News, Calendar of Upcoming Events, Campus Announcements, Community Announcements, Campus News, Classifieds, Life Stories, Today’s Menu at Dining Services and Week in Pictures. All students, staff and faculty are invited to contribute content to the Andrews Agenda. IMC reserves editorial approval.
Online Events Calendar
Post your own events! Visit https://www.andrews.edu/events/submission and use your Andrews login and password. Click on “Add New Entry” to get to an event entry form. Any and all Andrews University related/sponsored events are welcome. For additional instructions, please email agenda@andrews.edu with “Event Calendar Instructions” in the subject line.
Upcoming events will be promoted under “Upcoming Events” in the twice-weekly Andrews Agenda email and via the Andrews University homepage, www.andrews.edu. If you would like to promote an event more than three to four days in advance, please submit an announcement to agenda@andrews.edu.
External Media Announcements
The Office of Integrated Marketing & Communication submits press releases to both local and church media on a regular basis. In general, a press release is 300–500 words in length and is written by Keri Suarez, media relations specialist, or a student writer. However, if you would prefer to write your own release, you may do so and submit it to IMC (pr@andrews.edu) for distribution. However, please note that IMC reserves the right to edit press releases as they see fit before releasing to the media. All news tips should be submitted to Keri Suarez at pr@andrews.edu.
Church Bulletins
Keri Suarez is responsible for regularly notifying area church bulletin editors of upcoming events at Andrews University. Email your information to pr@andrews.edu.
Campus Connection
Campus Connection is the internal bimonthly faculty and staff newsletter. If you have information that you would like shared with your faculty/staff colleagues on campus, please email
pr@andrews.edu.
Campus-Wide Email
Campus-wide, or broadcast, emails are not used for routine event announcements or promotions. Broadcast emails are reserved for campus-wide emergencies, campus-wide scheduling changes and death announcements of current Andrews University faculty, staff and students only.
Campus-wide Voicemail
Voicemail announcements are for administrative and emergency purposes only, such as from the offices of the president, provost, vice presidents and treasurer.