|location :: room #160 | James White Library|
|phone :: 269.471.3373 | email :: firstname.lastname@example.org|
::Policies Manual Introduction
::The Archives Facilities and Its Holdings
::Responsibilities of the Andrews University Archives
::Research Use of Records in the Archives and Possible Restrictions
The Andrews University Archives is the officially designated central depository for housing and servicing all inactive University records, whose reference frequency does not warrant further retention in the office of origin. Many of these records have administrative, financial, legal, historical, social, or cultural value to Andrews University and to its predecessors, Battle Creek College, Emmanuel Missionary College, Potomac University, and the Seventh-day Adventist Theological Seminary.
The Archives is managed according to standards commonly employed in the archives and records management fields. Additionally, the Archives operates with direction from the Andrews University Archives Executive Committee which has advisory jurisdiction over processes and procedures. The Andrews University Archives Committee establishes policy. Questions concerning records management at Andrews University should be directed to the University Archivist.
Administratively, the Andrews University Archives manages records that are closed temporarily or permanently and records that have been opened for public use. In consultation with the offices of origin and the Archives Committee, the Archives staff develops retention schedules detailing which records are retained, destroyed, and/or opened for public use. These schedules also specify the conditions and time frames under which records may be opened for public use.
The Archives receives records from all entities/offices of the University and maintains those which have administrative, financial, legal, historical, social, or cultural value. These records are arranged in record groups corresponding to the administrative organization of the University (see Appendix 1, p. 19). Records which have been opened to public use are made available through the Center for Adventist Research.
The Archives holds correspondence and topical files for several EMC and AU presidents and the records of academic vice presidents, provosts, deans, library directors, and others. Other records include enrollment, financial and statistical reports, public news releases, the Working Policy, committee records, and accreditation reports. The CAR holds a complete set of the following publications: Bulletin, Student Movement, Cardinal, and Cast. Thousands of photographs from Battle Creek College days to more recent years are stored.
Responsibilities of the Andrews University Archives
Research Use of Records in the Archives and Possible Restrictions
Records in the Archives may become open for research under specific conditions. Records Retention Schedules govern which records are preserved and which records may be opened for public use. Multiple classes of records may become open when 30 years have passed since their creation. Additional restrictions may be placed on records containing the following material:
The Archivist, in consultation with the Andrews University Archives Executive Committee may vary the period of restriction or extend it indefinitely.Return to top