Study Tour Approval

A study tour is a faculty-led course designed to deepen and enrich student learning outcomes by embedding the course content in the context of other countries and/or cultures during a compacted period of time. Study tours aim to bring to life, in cross-cultural contexts, what students are learning in the classroom and may be of two types: international study tours and domestic study tours. Study tours by their very nature should be interdisciplinary and address diversity through the lens of the local context.

Semester of Travel	Pre-Approval	Budget Approval	Course Credit	Participant Clearance	Wrap Up
Summer (May–Aug)	June (1 yr prior)	2 terms prior	3 months prior	7 working days prior	Within 30 days of return
Fall (Sept–Dec)	June (1 yr prior)	2 terms prior	3 months prior	7 working days prior	Within 30 days of return
Spring (Jan–Apr)	June (2 yrs prior)	2 terms prior	3 months prior	7 working days prior	Within 30 days of return

Trip Leader Checklist for Planning Overnight Trips with Students and Guests

Click here for the checklist.

This checklist serves as a step-by-step guide for Andrews University Trip Leaders, outlining the required approvals, documentation, deadlines, risk management requirements, and post-trip responsibilities for overnight travel programs. It can be used as a planning and compliance resource to help trip leaders successfully manage each phase of the trip process—from initial approval through final reconciliation and reporting.

Initial Pre-Approval Worksheet (notification of intent to host overnight tour/trip)

Overnight Tour/Trip Pre-Approval Worksheet (click here)

Academic Overnight Tour/Trip Application (offering academic credit)

Academic Overnight Tour/Trip Application: Part 1 – Budget (click here)
Academic Overnight Tour/Trip Excel worksheet Listing Income and Expense Detail (click here)
- EXAMPLE of how to complete Academic Overnight Tour/Trip Excel worksheet (click here)
Academic Overnight Tour/Trip Application: Part 2 – Course & Curriculum Checklist (click here)

Non-Academic Overnight Tour/Trip Application (no academic credit offered)

Non-Academic Overnight Tour/Trip Application (click here)
Non-Academic Overnight Tour/Trip Excel worksheet Listing Income and Expense Detail (click here)

Overnight Tour/Trip Student Participant Agreement Form

The Overnight Trip/Tour Student Participant Agreement Form outlines student information, acknowledgement of overnight trip/tour details, applicable course/credits, trip expenses, nonrefundable costs, and conduct expectations.

Instructions for completing Student Participant Agreement Form (click here)
Fillable PDF of Student Participant Agreement Form (click here)

Overnight Tour/Trip Non-Student Participant Agreement Form

The Overnight Trip/Tour Non-Student Participant Agreement Form outlines participant information, acknowledgement of overnight trip/tour details, trip expenses, nonrefundable costs, and conduct expectations.

IMPORTANT NOTE – If you are a student registering for academic credit, please use the “Student Participant Agreement Form” noted above.

Fillable PDF of Non-Student Participant Agreement Form (click here)