HR Services - Working Remotely
As everyone is in the process of transitioning from working on-campus to off-campus, our Human Resources team has worked hard to ensure that you can still access all of your HR needs remotely. Below, please find instructions on how to receive services, complete processes, and reach members of our Human Resources team. In the event that we have not covered a particular issue that you are needing from Human Resources below, please feel free to send a note to firstname.lastname@example.org and it will be forwarded on to the appropriate team member. Finally, this is our volunteer portal which shows any opportunities to help during the crisis. Please feel free to share this with anyone looking to get involved: http://volunteer.uwsm.org/
As a reminder, HR forms can be found on our Forms & Documents webpage.
Employment-related forms can be found HERE. Please save this link for quick and easy reference. Please note: all forms are fillable (download or use Chrome if your browser is not allowing you to complete it after opening).
Submitting personnel action forms
(rate sheets, contracts, recommendation for appointment forms/RAF). Please be sure to use the most recent version that is found online:
Please complete it and save it as a file with file name format: Last Name, First Name, ID#
Next, forward it on to and obtain both supervisor's approvals
Approvals can be made via email
Approvals should be in order (first level, then next level supervisor; chair/dean for teaching contracts), keeping approvals in one email chain
Copy (cc) the submitter/preparer in the email
Forward the form in the approval email chain, with the subject line: Name, ID# – “document type” for approval (eg. Jane Doe ID# 111111 – Rate Sheet for Approval), to email@example.com.
Send one form per email
This alternate routing procedure may change during this time and will resume to normal processing when all employees return to campus
New hires: once we are notified, they will be sent a new hire packet via email/website link. Under the current restriction, we will not be required to review the employee's identity and employment authorization documents in the employee's physical presence for I-9 purposes. However, we will still need to inspect the supporting documents they provide via video conference, fax, or email and obtain and retain copies of the documents within three business days. Once normal operations resume, all employees who were onboarded using remote verification will be notified to report to the employment office within three business days for in-person verification of their identity and employment eligibility documentation.
Student termination: submit a termination request via the timeclocks online form for all students who are no longer working (we need to ensure employment breaks are recorded appropriately for those you plan to rehire in the future).
Staff/faculty termination: submit a Termination Notice form with the subject line: Name, ID# – Termination Notice (eg. John Smith ID# 22222 – Termination Notice) to firstname.lastname@example.org for processing.
Employees needing to complete the exit procedurecan now do so via DocuSign. Please open the Exit Procedure form for instructions on how to complete it.
Please direct all employment related questions to email@example.com.
To access our telemedicine provider
Visit www.amwell.com and sign up by following these instructions. The AmWell app is also available for download from the App Store or Google Play.
To review all information regarding Open Enrollment (April 1–15)
To view benefits information and forms
Family and Medical Leave Act (FMLA)
If you need to take a medical leave for yourself or a covered family member please email firstname.lastname@example.org
and we will walk you through the process and answer any questions. Below are links to forms that will be needed for your application.
Tuition Assistance Form
Free Class Form—must also submit approvals (one email thread) from the following individuals, as applicable:
Advisor—if taking for credit
Student Accounts—if taking more than 4 credits
Spouse—if application is for spouse
Workers’ Compensation (Supervisor)
Please report on-the-job accidents and/or injury as soon as possible by completing the following forms and emailing both to email@example.com
Wage determination and approval for new hires (prior to any verbal offers)
Position review/reclassification requests
Payroll will continue to provide services through phone (269-471-3325) and email firstname.lastname@example.org.
Please see the links below for common services. Many services can be completed online. Forms are fillable and can be emailed to email@example.com. Fax option is also available at 269-471-6293. Please note: for security purposes, any forms that include a social security # or banking information should only be faxed or mailed in (4150 Administration Dr, Berrien Springs, MI 49104). DO NOT SEND VIA EMAIL!
Supervisor (Departmental) Services
Pay, job, leave information can be found HERE
Forms, documents, other information (e.g. W-4, HSA response, withholding request, payroll schedule) can be found HERE
Some quick go links:
Please direct all payroll related questions to firstname.lastname@example.org.
You may visit HERE for general retirement information.
Contributions & Account Management
Log on to (or create your account on) the Empower
Find answers to questions about your Empower retirement account
To change your retirement contribution(s) -- changes cannot be made directly at payroll
Once logged in, click on “Adventist Retirement Plan” found below the total account balance on the top right. The next screen will show a list of links on the left side of the screen; under PAYCHECK CONTRIBUTIONS click “My contributions.” Please note: contribution changes on the Empower website may take one or two pay cycles to take effect.
For additional assistance with your Empower Retirement Account, you may contact our representative, Michael Faulk.
Visit the NAD retirement website for information and resources that can assist you in your retirement planning.
Service credit or retirement questions may be directed to email@example.com.