HR Services - Working Remotely

As everyone is in the process of transitioning from working on-campus to off-campus, our Human Resources team has worked hard to ensure that you can still access all of your HR needs remotely. Below, please find instructions on how to receive services, complete processes, and reach members of our Human Resources team. In the event that we have not covered a particular issue that you are needing from Human Resources below, please feel free to send a note to hr@andrews.edu and it will be forwarded on to the appropriate team member. Finally, this is our volunteer portal which shows any opportunities to help during the crisis. Please feel free to share this with anyone looking to get involved: http://volunteer.uwsm.org/

As a reminder, HR forms can be found on our Forms & Documents webpage.

Go to:     Employment     Benefits     Compensation     Payroll     Retirement
 

EMPLOYMENT

Employment-related forms can be found HERE. Please save this link for quick and easy reference. Please note: all forms are fillable (download or use Chrome if your browser is not allowing you to complete it after opening).

1. Please complete it and save it as a file with file name format: Last Name, First Name, ID#
2. Next, forward it on to and obtain both supervisor's approvals
   • Approvals can be made via email
   • Approvals should be in order (first level, then next level supervisor;  chair/dean for teaching contracts), keeping approvals in one email chain
   • Copy (cc) the submitter/preparer in the email 
3. Forward the form in the approval email chain, with the subject line: Name, ID# – “document type” for approval (eg. Jane Doe ID# 111111 – Rate Sheet for Approval), to employment@andrews.edu.

• Send one form per email
• This alternate routing procedure may change during this time and will resume to normal processing when all employees return to campus

New hires: once we are notified, they will be sent a new hire packet via email/website link. Under the current restriction, we will not be required to review the employee's identity and employment authorization documents in the employee's physical presence for I-9 purposes. However, we will still need to inspect the supporting documents they provide via video conference, fax, or email and obtain and retain copies of the documents within three business days. Once normal operations resume, all employees who were onboarded using remote verification will be notified to report to the employment office within three business days for in-person verification of their identity and employment eligibility documentation.

1. Student termination: submit a termination request via the timeclocks online form for all students who are no longer working (we need to ensure employment breaks are recorded appropriately for those you plan to rehire in the future).
2. Staff/faculty termination: submit a Termination Notice form with the subject line: Name, ID# – Termination Notice (eg. John Smith ID# 22222 – Termination Notice) to employment@andrews.edu for processing. 
3. Employees needing to complete the exit procedurecan now do so via DocuSign. Please open the Exit Procedure form for instructions on how to complete it.

Please direct all employment related questions to employment@andrews.edu.

BENEFITS

To access our telemedicine provider
Visit www.amwell.com and sign up by following these instructions. The AmWell app is also available for download from the App Store or Google Play.

To review all information regarding Open Enrollment (April 1–15)
Click HERE

• Visit the Benefits webpage HERE
• Visit the Bswift system for current elected benefits. Log on with your AU username and password at: www.andrews.edu/go/mybenefits.

• AU FMLA leave notice/request
• DOL FMLA Forms

• Tuition Assistance Form
• Free Class Form—must also submit approvals (one email thread) from the following individuals, as applicable:
  • Teacher—if auditing 
  • Advisor—if taking for credit
  • Student Accounts—if taking more than 4 credits
  • Spouse—if application is for spouse

• Supervisor’s Accident Report
• Personal/Employee's Accident Report

COMPENSATION

• Wage determination and approval for new hires (prior to any verbal offers)
• Position review/reclassification requests

PAYROLL

Payroll will continue to provide services through phone (269-471-3325) and email payroll@andrews.edu.

Please see the links below for common services. Many services can be completed online. Forms are fillable and can be emailed to payroll@andrews.edu. Fax option is also available at 269-471-6293. Please note: for security purposes, any forms that include a social security # or banking information should only be faxed or mailed in (4150 Administration Dr, Berrien Springs, MI 49104). DO NOT SEND VIA EMAIL!

• Time Manager Clock Access
• One-Time Payment

• Pay, job, leave information can be found HERE
• Forms, documents, other information (e.g. W-4, HSA response, withholding request, payroll schedule) can be found HERE
• Some quick go links:
  • Pay Stub
  • Update Direct Deposit
  • Tax Forms
  • Salaried Leave Reports

Please direct all payroll related questions to payroll@andrews.edu.

RETIREMENT

You may visit HERE for general retirement information.

• Find answers to questions about your Empower retirement account
• To change your retirement contribution(s) -- changes cannot be made directly at payroll
  • Once logged in, click on “Adventist Retirement Plan” found below the total account balance on the top right. The next screen will show a list of links on the left side of the screen; under PAYCHECK CONTRIBUTIONS click “My contributions.” Please note: contribution changes on the Empower website may take one or two pay cycles to take effect.

• Cell phone: 317-608-8590
• Email: michael.faulk@empower-retirement.com

Visit the NAD retirement website for information and resources that can assist you in your retirement planning.

Service credit or retirement questions may be directed to francis@andrews.edu.